Sr IT Project Manager - Site Builds

MKS Instruments, Inc.; United States; Remote; USD 88,000 - 147,000; Full time

Benefits offered by this job

Discretionary annual bonus

Health insurance

401(k) with company match

Paid holidays

Parental leave

Tuition reimbursement

Job summary

MKS Instruments, Inc. is seeking an Infrastructure Sr Project Manager – IT Site Builds to lead IT deliverables for new site builds, relocations, and expansions.

You will collaborate with Infrastructure & Operations, Facilities, Construction, Security, End User Services, Procurement, OCIO and vendors, reporting to the Director of IT Programs. You will develop comprehensive project plans, manage budgets, and coordinate multi-workstream teams (network, data centers, UCaaS, cabling, and end-user

Qualifications

• Bachelor’s degree or equivalent; IT/Engineering/related field.
• 5+ years of project management experience in IT infrastructure.
• Strong cross-functional collaboration and communication skills.
• Willingness to travel up to 20% as needed.

Responsibilities

• Lead IT project delivery for site builds, expansions, relocations and retrofits.
• Develop and maintain detailed project plans, schedules and budgets.
• Coordinate cross-functional delivery with IT, Facilities, Construction, Security, Procurement and vendors.
• Manage risks, issues, and changes; drive mitigation plans to resolution.
• Ensure deployments adhere to enterprise standards, governance, and turnover activities.

Skills

Project management experience

Problem-solving

Stakeholder communications

Cross-functional collaboration

Education

Bachelor’s degree in Information Technology or related field

PMP certification

Tools

Microsoft Project

Smartsheet

Jira

ServiceNow

Excel

PowerPoint

SharePoint

Job description

A Day in Your Life at MKS

As an Infrastructure Sr Project Manager – IT Site Builds at MKS, you will work cross-functionally with Infrastructure & Operations, Facilities, Construction, Security, End User Services, Procurement, OCIO, Partner and Vendor Management (PVM), IT Financial Management (ITFM), business stakeholders, and external vendors to lead the planning, coordination, and execution of IT deliverables for new site builds, site expansions, relocations, and site modification projects. In this role, you will report to the Director of IT Programs. You Will Make an Impact By: Lead and manage IT project delivery activities for new site builds, site modifications, office expansions, relocations, and retrofit projects, ensuring alignment with construction timelines, business readiness, and go-live milestones. Develop and maintain detailed project plans, schedules, milestones, resource plans, dependency trackers, and readiness checkpoints across required IT workstreams, including network, MDF/IDF, server room, wireless, UCaaS, structured cabling, telecom, collaboration, and end-user compute requirements. Serve as the primary IT project lead for assigned site build initiatives, coordinating cross-functional delivery with Infrastructure, Security, End User Services, Facilities, Construction, Procurement, PMO, business teams, and external vendors. Facilitate project meetings, readiness reviews, issue resolution sessions, leadership updates, and stakeholder communications to ensure milestones, deliverables, dependencies, risks, and decisions are clearly understood. Support project budget development, forecasting, purchase order coordination, vendor quotes, statements of work, material readiness, delivery schedules, installation activities, and tracking of scope, schedule, and cost performance. Maintain active management of project risks, issues, assumptions, decisions, and changes; proactively identify construction delays, supply chain constraints, technical dependencies, and resource conflicts; and drive mitigation plans through resolution. Ensure site deployments adhere to enterprise architecture standards, security requirements, operational support expectations, project governance practices, stage gates, cutover planning, turnover documentation, and service transition requirements. Coordinate operational readiness and go-live transition activities, including hypercare planning, support handoff, asset and documentation updates, escalation procedures, post-project reviews, and lessons learned. Travel Requirements: Up to 20% of travel may be required based on project and site needs.

Key Responsibilities

• Lead and manage IT project delivery activities for new site builds, site modifications, office expansions, relocations, and retrofit projects, ensuring alignment with construction timelines, business readiness, and go-live milestones.
• Develop and maintain detailed project plans, schedules, milestones, resource plans, dependency trackers, and readiness checkpoints across required IT workstreams, including network, MDF/IDF, server room, wireless, UCaaS, structured cabling, telecom, collaboration, and end-user compute requirements.
• Serve as the primary IT project lead for assigned site build initiatives, coordinating cross-functional delivery with Infrastructure, Security, End User Services, Facilities, Construction, Procurement, PMO, business teams, and external vendors.
• Facilitate project meetings, readiness reviews, issue resolution sessions, leadership updates, and stakeholder communications to ensure milestones, deliverables, dependencies, risks, and decisions are clearly understood.
• Support project budget development, forecasting, purchase order coordination, vendor quotes, statements of work, material readiness, delivery schedules, installation activities, and tracking of scope, schedule, and cost performance.
• Maintain active management of project risks, issues, assumptions, decisions, and changes; proactively identify construction delays, supply chain constraints, technical dependencies, and resource conflicts; and drive mitigation plans through resolution.
• Ensure site deployments adhere to enterprise architecture standards, security requirements, operational support expectations, project governance practices, stage gates, cutover planning, turnover documentation, and service transition requirements.
• Coordinate operational readiness and go-live transition activities, including hypercare planning, support handoff, asset and documentation updates, escalation procedures, post-project reviews, and lessons learned.

Skills You Bring

• Bachelor’s degree in Information Technology, Information Systems, Engineering, Business Administration, or a related field, or equivalent combination of education and relevant experience.
• 5+ years of project management experience in IT infrastructure, site deployment, workplace technology, or related technology programs.
• Exceptional problem-solving and communication skills, with the ability to work through complex, cross-functional processes, identify inefficiencies, and drive improvements while maintaining project execution.
• Comfortable speaking up, influencing stakeholders at all levels, and constructively challenging established practices when necessary.
• Experience managing projects involving network and wireless deployments, datacenter/server room or MDF/IDF readiness, UCaaS/voice/collaboration technologies, structured cabling, telecom coordination, or end-user technology deployment initiatives.
• Demonstrated ability to manage multiple concurrent projects with complex schedules, dependencies, vendor coordination, and stakeholder groups.
• Strong knowledge of project management practices including scheduling, budgeting, risk management, issue management, change control, governance, and stakeholder communication.
• Experience coordinating internal technical teams and third-party vendors in deadline-driven environments.
• Proficiency with project management and reporting tools such as Microsoft Project, Smartsheet, Jira, ServiceNow, Excel, PowerPoint, SharePoint, or similar platforms.
• Strong written, verbal, presentation, and executive communication skills with the ability to communicate effectively to technical teams, business stakeholders, and leadership.

Preferred Skills

• Experience supporting manufacturing, warehouse, laboratory, office, or multi-use facility environments.
• Experience with global or multi-site IT deployment programs and geographically distributed project teams.
• Familiarity with MDF/IDF design considerations, structured cabling standards, rack and stack planning, telecom room readiness, and physical infrastructure dependencies.
• Working knowledge of enterprise networking, security dependencies, infrastructure support models, IT service transition, and operational handoff processes.
• Experience in organizations with established PMO governance, project stage gates, scope and change control, and formal risk and issue management practices.
• Project Management Professional (PMP), PRINCE2, CAPM, ITIL Foundation, Agile, Scrum, or hybrid delivery experience is beneficial.

Supervisory Scope

Reporting Relationships: Reports to the Director, Technology Programs / Site Modernization Program Lead. This role does not have direct people management responsibilities but will lead cross-functional project teams and vendor delivery activities.

Financial Responsibilities

Supports development and tracking of project budgets, forecasts, purchase orders, vendor quotes, project expenditures, and cost/schedule variances for assigned site build initiatives.

Physical Demands and Working Conditions

Ability to work in both office and project site environments as needed. May require walking active construction or build sites, attending site readiness meetings, and coordinating with site vendors and contractors. Occasional lifting of small technology equipment or participation in physical site readiness validation may be required. Ability to travel to domestic and/or international locations based on project demands.

Relocation

This position is Remote. Relocation benefits are not available for this position.

Compensation and Benefits

Salary Pay Range: $88,000 - $147,000 per year. This range is a good faith estimate of the expected salary range for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law. At MKS, it is not typical for an individual to be hired at or near the top of the range for the role.

• Bonus: This position is eligible for a discretionary annual bonus, in an amount to be determined by MKS [or as applicable].
• Benefits: MKS offers a comprehensive benefits package, including health insurance coverage (medical, dental and vision), 401(k) with company match, life and disability insurance, 12 paid holidays, sick time, 15 paid vacation days, [6 weeks fully paid] parental leave, adoption assistance and tuition reimbursement [and for participation in any stock programs, signing bonus, etc.].

EEO / Equal Opportunity

MKS is an equal opportunity employer, including disability, veteran status and all categories protected by law.

Please review our EOE statements for additional details.

MKS will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act and the Los Angeles County Fair Chance Ordinance for Employers.

MKS is generally only hiring candidates who reside in states where we are registered to do business.

Reasonable Accommodations

MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability, please contact us at: [e-mail] .

Company Culture

At MKS, it's all about courage, big ideas, and a serious passion for innovation. Winning here is about exploring possibilities, taking action, and solving our customers’ toughest challenges. It's not just a job – it's what you make of it. While you shape your role and make it unique, we invest in you with on-the-job and formal training, as well as educational assistance. Curiosity is key at MKS - ask questions, own your path. Our success comes from celebrating the unique skills, diverse perspectives, and lived experience of employees from over 100 countries. The goal is to make sure that everyone feels that they belong. Diversity isn't just a nice-to-have; making sure everyone feels included is a big deal for us. Our group of ~10,000 employees serves semiconductor manufacturing, electronics and packaging, and specialty industrial markets. With over 3,800 patents, our products are enabling advancements in 5G, renewable energy & storage, artificial intelligence, cloud technology, and big data. We're the behind-the-scenes support for some amazing technology. MKS Inc., enables technologies that transform our world.