Sr. Grants Administrator

American Heart Association; Jackson (MS); Hybrid; USD 100,000 - 110,000; Full time

Benefits offered by this job

PTO 16 days

12 paid holidays

Tuition assistance

Health/dental/vision insurance

Retirement plan with employer match

Employee Wellness program

Telemedicine

Job summary

The American Heart Association seeks a Sr. Grant Administrator for the Voices for Healthy Kids team. This home-based role focuses on grant budgeting, reporting, and cross-functional collaboration to meet funder objectives.

Responsibilities include monitoring budgets, coordinating with finance and leadership, and building audit-ready systems while ensuring policy compliance and strong grantee relations.

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years of meaningful experience.
• Strong accounting, budgeting, and grant management capabilities.
• Experience with grant compliance and reporting is essential.

Responsibilities

• Integrates grant requirements into the program and monitors processes.
• Coordinates program budget development and facilitation in collaboration with internal teams.
• Monitor budgets and expenditures, analyze financial activity and provide forecasting and reconciliation guidance.
• Coordinates work with internal stakeholders across staff functions ensuring policy compliance.
• Develop and maintain internal systems, controls, and documentation for audit readiness.
• Act as the Voices technology coordinator to optimize grantmaking systems.
• Build and maintain relationships with internal teams, partners, and grantees.
• Lead or contribute to cross-functional initiatives and project teams.
• Contributes to operational planning for grant-making efforts through system enhancements.
• Provide guidance and oversight to team members.

Skills

Accounting

Analytical Thinking

Attention to Detail

Budgeting

CRM Management

Collaboration

Contract Management

Data Analysis

Financial Analysis

Financial Reporting

Grant Compliance

Grant Management

Grant Writing

Interpersonal Relationships

Non-Profit Reporting

Problem Solving

Project Management

Scheduling

Time Management

RFP (Request For Proposal)

Education

Bachelor's degree or equivalent experience

Tools

CRM Management

Grant Management Software

Job description

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

Sr. Grant Administrator

The American Heart Association has an opportunity for a Sr. Grant Administrator as part of the Voices for Healthy Kids team. (Home-based work is available)

Responsibilities

• Integrates grant requirements into the program and monitors processes. Develops and maintains internal records and systems to support program management. Monitors budgets and spending, collaborates with financial management staff; responsible for all budget reporting, including forecasting and reporting on variances. Provides relevant analysis as needed.
• Coordinates program budget development and facilitation in collaboration with Mission Advancement, the Office of Funded Programs, and leadership teams, ensuring alignment with funder expectations and internal controls.
• Monitor budgets and expenditures, analyze financial activity (including procurement, contracts, and vendor invoices), and provide variance reporting, forecasting, and reconciliation guidance. Supports fiscal integrity and alignment with grant objectives.
• Coordinates work with key internal stakeholders within and across staff functions, including but not limited to finance, legal, operations, development, advocacy, and business technology. Ensures that activities function within the parameters of the American Heart Association policy.
• Develop and maintain internal systems, controls, and documentation to support audit readiness and effective program management.
• Act as the Voices technology coordinator, partnering with American Heart Association Business Technologies to optimize systems and tools supporting grantmaking and reporting.
• Build and maintain strong relationships with internal teams, external partners, and grantees to enable collaboration and high-quality outcomes.
• Lead or contribute to cross-functional initiatives and project teams requiring coordination, analysis, and change management.
• Contributes to operational planning for grant-making efforts through innovation and system enhancements that improve transparency, reduce burden, and strengthen overall grant-making effectiveness.
• Provide guidance, coaching, and oversight to team members and cross-functional partners; may serve in a team lead or player/coach capacity.

Qualifications

• Bachelor's degree or equivalent experience
• 5 years of meaningful experience
• Required Skills: Accounting, Analytical Thinking, Attention to Detail, Budgeting, CRM Management, Collaboration, Contract Management, Data Analysis, Effective Communication, Financial Analysis, Financial Reporting, Fundraising, Grant Compliance, Grant Management, Grant Management Software, Grant Research, Grant Writing, Honesty And Integrity, Interpersonal Relationships, Non-Profit Reporting, Problem Solving, Project Management, Request For Proposal (RFP), Scheduling, Time Management

Compensation & Benefits

Expected pay range will be $100,000 - $110,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; based on the type of position
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

#LI-Hybrid

Location

US-TX-Dallas

Position Type

Full Time