Operations Manager, Government Grants

American Heart Association; Fort Worth (TX); Hybrid; USD 68,000 - 88,000; Full time

Job summary

The American Heart Association invites qualified candidates for the role of Operations Manager, Government Grants within the Office of Funded Programs. This is a full-time, grant-funded position with current funding through July 31, 2027, potentially extendable.

Location is flexible and home-based. Reporting to the National Government Funding Director, you will coordinate and support PIs and implementation teams across the grant lifecycle, ensuring compliance, budgeting, and timely deliverables.

Qualifications

• Understanding of financial systems, journal entries, and expense management, including budget development.
• Understanding of OMB Uniform Guidance and NIH policies.
• Familiarity with federal grantors such as CDC, HRSA, and NIH
• Experience managing projects in compliance with federal and state regulations.

Responsibilities

• Expense Review: ensure expenses and invoices are accurate, approved, and submitted promptly.
• Prior Approval Requests & Compliance: identify activities needing approvals and support documentation.
• Budget Planning and Monitoring: assist with budgeting, forecasting, and revisions across projects.
• Personnel and Compensation Documentation: review salary distributions and effort-related materials with Finance/HR/OFP.
• Subrecipient and Contractor Coordination: manage forms, approvals, and deliverable tracking.
• Communication, Reporting, and Deliverable Tracking: draft responses and track milestones and reporting.
• Cost Transfers and Expense Reallocations: facilitate transfers with approvals and documentation.
• Records Management and Closeout Support: maintain audit-ready project files and closeout materials.
• Other Duties: perform additional duties and projects as assigned.

Skills

Financial Systems

Federal Regulations

Funding Mechanisms

Project Management

Job description

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has a phenomenal opportunity for an Operations Manager, Government Grants with our Office of Funded Programs (OFP) Team.

This is a full time, benefits eligible, grant funded opportunity. Current funding will expire on July 31, 2027, with the potential of extension. The location for this position can be flexible and home-based.

Reporting to the National Government Funding Director, the Operations Manager, Government Grants will provide project- and initiative-level operational coordination and support to the Principal Investigators (PIs) and implementation teams for specific government grants throughout the grant lifecycle.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

• Expense Review : Partner with project leads to ensure expenses and invoices are accurately completed, reviewed, approved, and submitted promptly.
• Prior Approval Requests & Compliance : Identify project activities that may require prior approval or a waiver under the specific award terms, coordinate with Finance, Legal, or OFP partner to confirm requirements, and support preparation, routing, and tracking of related documentation.
• Budget Planning and Monitoring : Support project budget planning, monitoring, and forecasting to align resources with project needs, funding requirements, and federal cost principles. Coordinate budget revision requests, draft supporting justifications, track approvals, and partner with the appropriate finance teams on formal budget adjustments.
• Personnel and Compensation Documentation : Support review of personnel allocations, salary distribution documentation, and effort-related materials to help ensure charges are aligned with approved project activities and available supporting documentation, in partnership with Finance, HR, and OFP.
• Subrecipient and Contractor Coordination : Coordinate operational documentation for contractors and subrecipients, support completion of required forms, track approvals in applicable systems, collect deliverable (e.g., Optimus) and invoice support, and assist with subrecipient monitoring activities.
• Communication, Reporting, and Deliverable Tracking : Draft or compile responses for internal review and approval, maintain project-level communication logs, and collaborate with program teams to track milestones, deliverables, reporting requirements, and related follow-up actions.
• Cost Transfers and Expense Reallocations : Support documentation, routing, and tracking of cost transfer or expense reallocation requests; confirm that required approvals are obtained; and elevate allowability, timeliness, or documentation questions to Finance or OFP.
• Records Management and Closeout Support : Maintain organized, audit-ready project files, including approvals, communications, deliverable evidence, invoices, budget documentation, and closeout materials; support final documentation reconciliation, records retention, and project closeout activities.
• Other Duties : Perform other duties and projects, as assigned.

Qualifications

• At least three (3) years of relevant experience.
• Financial Systems : Understanding of financial systems, journal entries, and expense management, including budget development.
• Federal Regulations : Understanding of OMB Uniform Guidance and NIH policies.
• Funding Mechanisms : Familiarity with federal grantors such as CDC, HRSA, and NIH
• Project Management : Experience in project management in compliance with federal and state regulations.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Expected pay range will be $68,300 to $87,550. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.

• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.

• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

#AHAIND3, #LI-Hybrid

EOE/Protected Veterans/Persons with Disabilities

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

Position Type: Full Time

Default: Location : Location US-TX-Dallas