Sr. Grant Coordinator (Business Professional III) - HERO Program

Sarasota County; Sarasota (FL); Hybrid; USD 64,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Short-Term Disability

Long-Term Disability

Flexible Spending Accounts

Employee Assistance Program (EAP)

Florida Retirement System (FRS)

Paid holidays

Job summary

Sarasota County's Housing Enhancement and Redevelopment Office is seeking a Sr. Grant Coordinator to develop, administer, and ensure compliance across federal housing and community development programs.

You’ll shape plans, manage contracts, monitor performance, and guide beneficiaries and subrecipients to meet regulatory requirements. This senior role may supervise staff as programs grow, coordinating with internal teams, partner agencies, and the public to drive progress and ensure sound

Qualifications

• Bachelor's degree in Public Administration, Business, Finance, Planning, or a related field with 3 years of professional public or private sector experience.
• OR: Master's degree with 2 years of professional experience.
• OR: At management discretion, 7 years of professional experience may substitute for the required education.

Responsibilities

• Develops and updates plans, multi-year strategic plans, and other required plans through independent research and analysis.
• Lead meetings with external and internal stakeholders and the public, and provide guidance and recommendations.
• Monitor fiscal and progress statuses of grant-funded activities and prepare reports per federal/state requirements.

Skills

Public administration

Grant management

Regulatory compliance

Project leadership

Communication

Education

Bachelor's degree in Public Administration/related field

Master's degree (preferred)

7 years substitution for education (per discretion)

Tools

Grants management software

Job description

Department: Financial Management Start Here. Grow Here. Stay Here. Sarasota County’s Housing Enhancement and Redevelopment Office is seeking a Sr. Grant Coordinator to join our team. This senior-level professional role is key to developing, administering, and ensuring compliance across several federal programs related to housing and community development. You’ll play a vital part in shaping and updating plans and contracts, monitoring program performance, and driving progress toward our community development and housing goals. As a Sr. Grant Coordinator, you’ll represent the County in meetings with internal teams, partner agencies, and the public, providing expert guidance and support to beneficiaries and subrecipients in alignment with federal and state regulations. This position may include supervisory responsibilities as programs expand. If you’re ready to take on a leadership role that enhances our community through these federal resources.

About the Position

In this role, you will be responsible for... Operational Program Compliance Assist the Community Housing Manager in the management of grant-funded housing and community development programs while ensuring goals and objectives are met in a timely manner, measured, and are in conformance with applicable regulations. Develops and updates plans, multi-year strategic plans, and other required plans through independent research, analysis, and application of housing-related regulations, requirements, and stakeholder and public input Ability to lead meetings with external and internal stakeholders and members of the public, comprehend questions and inquiries on programs, and provide accurate information, guidance, and recommendations. Implements housing program guidance and policies, to include crafting correspondence, letters, and notices to internal departments, external stakeholders, federal and state agencies, and public meeting materials.

Subrecipient Management and Monitoring Lead meetings, negotiate terms and scopes, and develop subrecipient agreements to include compliance metrics and performance data collection activities, and other requirements imposed upon subrecipient agencies. Perform subrecipient monitoring efforts of provider organizations enacting programs on behalf of the county to assess the provider’s compliance in accordance with the terms and conditions of a subrecipient agreement. Receive, review, and process subrecipient progress reports and reimbursement requests and associated backup documentation to support information supplied by subrecipients on a routine basis. Conduct onsite and desk monitoring efforts of subrecipients’ program progress, purchasing policies and approvals, fiscal accounting, and other requirements of subrecipients, followed by documented issuance of any notices of findings and necessary correcting actions required.

Grant Monitoring and Reporting Monitor fiscal and progress statuses of all grant-funded program activities, identify areas of concern and improvements, and communicate these to stakeholders and leadership as needed. Review financial reports and identify and secure expenditure and other required backup documentation for electronic submission in federal reporting databases and internal grant filing systems of the county. Routinely communicate with external and internal stakeholders on quarterly and annual reporting progress and expenditure deadlines, solicit this information, analyze data, and compile and enter this information according to federal and state reporting parameters and related systems. Assist in the budget adoption and any necessary fiscal adjustments through the use of the county fiscal accounting systems and existing county budgeting policies and procedures.

About the Schedule

Work Hours: Full-time, 40 hours per week.

Typical Schedule: Monday - Friday, 8:00 a.m. to 5:00 p.m. (no weekends!).

As a reminder, all county employees are considered essential and must be prepared to protect and support the community and its citizens. Each employee, without exception, will have a duty assignment and be required to work during a disaster or declared emergency.

E-Work/Hybrid Work: Enjoy the flexibility of working from home up to two days per week! After your first six months, and based on job performance and departmental needs, you’ll be eligible to take advantage of this great benefit.

About You

To be considered for this role, you must have the following:

• Bachelor's degree from an accredited college or university in Public Administration, Business, Finance, Planning, or a job-related field with 3 years of professional public or private sector job-related experience.
• OR: Master's degree from an accredited college or university with 2 years of professional public or private sector job-related experience.
• OR: At management discretion, 7 years of professional job-related experience in management of technical projects/programs and strategic planning may substitute for the required education.

The ideal candidate has the following knowledge, skills, and/or abilities: Please note that these are not requirements but bonuses for your consideration.

• Master’s degree in Public Administration, Business, Finance, Planning, or a related field preferred, along with 2 (or more) years of experience working with or administering federal housing grant programs.
• Strong understanding of federal, state, and local grant regulations, with the ability to interpret and apply complex program requirements.
• Skilled in leading high-priority projects, managing multiple tasks independently, and meeting deadlines in a fast-paced environment.
• Excellent communication and relationship-building skills, with the ability to educate others and prepare clear, concise reports and policies.

Starting Pay: $71,302.40

Benefits

Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more!

• Health
• Dental
• Vision
• Life Insurance
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Accounts
• Employee Assistance Program (EAP)
• Florida Retirement System (FRS)

Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!

Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)

Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team. We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different. Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members.

Sarasota County prohibits discrimination in all services, programs or activities.

View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.

Do you like leaving things better than you found them? We serve the greater good! Our team is here to make Sarasota the premier community to live, work and play! Sarasota has 37 miles of award-winning beaches, over 80 parks and 100 golf courses, and is known as the cultural capital of Florida with museums of art, theaters, an aquarium, botanical gardens and the annual international film festival. Unsurpassed beauty, rich cultural offering, diverse educational opportunities, wide-ranging recreational possibilities make Sarasota a great place to live and work! We believe in work-life balance with a generous leave plan. “US News & World Report: Sarasota is No. 1 in Florida and No. 18 in the country for best place to live.” We need YOU to help create wonderful experiences for residents and vacationing guests enjoying Sarasota.