Sr. GCA II, PreAward (WSE Research Administration)

The Johns Hopkins University

Baltimore (MD)

Hybrid

USD 64,000 - 113,000

Full time

2 days ago

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Job summary

The Johns Hopkins University, Whiting School of Engineering, seeks a Sr. GCA II, PreAward to provide professional level sponsored funds management for more than 80% of time, covering pre-award and post-award tasks including proposal prep, budget development, account maintenance, invoicing, reporting and closeout.

The role supervises staff, guides compliance with sponsor guidelines, partners with faculty and departments, reviews proposals and budgets, and leads complex award management,

Qualifications

Bachelor’s degree required; five years of related experience in sponsored research or financial positions.
Additional education may substitute for required experience; completion of the Research Administration Training Program (13–15 months) is equivalent to two years of experience.

Responsibilities

Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.
Partner with departmental faculty and budget staff and ORA on submissions to federal offices, private agencies/foundations, and commercial companies.
Ensure compliance with institutional policies for pre-award processes and sponsor guidelines.
Review sponsored project proposals for assigned faculty prior to forwarding for signature.
Prepare timely budgets for PI review and serve as liaison between research units, central offices and funding agencies.
Review budgets and related justification for accuracy and completeness.
Provide ground work for subcontract negotiations and ensure compliance with sponsor guidelines.
Maintain updates and communications on current awards including regular auditing and reporting.

Skills

Analytical Skills

Attention to Detail

Grant Closeout Procedures

Grant Proposal Preparation

Grant Regulations

Grants and Contracts Management

Oral and Written Communications

Record Keeping

Regulatory Compliance

Relationship Management

Education

Bachelor's Degree

Job description

The Whiting School of Engineering is seeking a Sr. GCA II, PreAward to provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.

The Sr. Grants & Contracts Analyst II provides oversight to other staff supporting sponsored funds activities. The position serves as a team lead, a professional resource, a systems and reporting expert who provides oversight, training and support to others. This role may manage and/or assist with the onboarding of new hires.

Specific Duties & Responsibilities

Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting and provide oversight to other staff involved in sponsored funds activities.
Partner with and act as final point of contact with departmental faculty and/or budgetary staff and ORA on the planning and development of submissions to various federal offices, private agencies/foundations and commercial companies.
Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature.
Responsible for timely budget preparation for principal investigator review.
Serve as liaison between research units, central offices and funding agencies.
Review budgets and related justification for appropriateness and completeness of content.
Provide groundwork for subcontract negotiations.
Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.
Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff are set up appropriately.
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup.
Provide information and assistance to complete closeouts as needed.
Provide expertise in the management of trainee-related funding and work with faculty and staff stakeholders across the department, school, and/or university as requested.
Provide guidance on policy and financial, and administrative aspects of large and complex grants/contracts.
Develop budgets, analyze budget patterns, project expenditures, and prepare final approved budget.
Provide management and oversight of grant/contract submissions.
Manage complex financial reports for forecasting, trending, and results analysis.
Monitor expenditures and identify and communicate over expenditures to faculty and administrative/financial staff.
Make recommendations and contribute to decisions on funding shortfalls.
Create and submit financial reports using sponsor templates for complex submissions and/or clinical trials.
Lead and conduct school and departmental talks and seminars related to areas of funding and/or training.
May lead and conduct external seminars in areas of funding and/or training.
Provide expertise in budget creation, legal requirements, terms and conditions, department and school resources, proposal preparation & submission, and departmental/ORA pre-award procedure.
May manage post-award student-related dissertation grants and fellowships.
Provide instruction, preparation assistance, and support related to application procedures.
Other duties as assigned.

Minimum Qualifications

Bachelor’s Degree.
Five years of related experience in sponsored research and/or financial positions.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

Experience in an academic or medical setting.
Experience working in a lead capacity.
Involvement in JHU grants and contracts leadership development training project and recognized as a subject matter expert.

Technical Skills & Expected Level Of Proficiency