Sr. Facilities Coordinator

Cushman & Wakefield; Kansas City (MO); On-site; USD 37,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Health savings account

Flexible spending accounts

Retirement savings plan

Life insurance

Disability insurance

Paid time off

Paid holidays

Job summary

Cushman & Wakefield in Kansas City, MO is seeking a Sr. Facilities Coordinator to help operate and maintain commercial buildings, coordinating with contractors, landlords, and tenants to ensure safe, reliable facilities.

You will manage work orders, track progress, verify invoices, and support vendor performance while communicating with clients and stakeholders to provide status updates.

Qualifications

• 3–5 years of experience in facility management or tenant services.
• Experience with CMMS systems or similar productivity tracking programs.
• Clear understanding of Leasing Agreements and fundamental Commercial Real Estate terminology.
• Previous customer service experience with elevated communication skills.

Responsibilities

• Coordinate with outside contractors and landlords for service and repairs.
• Create and assign work orders to engineers, subcontractors, and vendors.
• Verify final invoice pricing and process payments timely.
• Monitor vendor performance and report on open/closed work orders.
• Assist with preventative maintenance and safety procedures.
• Provide facilities helpdesk services and communicate project status to clients.

Skills

Communication Proficiency

Customer Focus

Initiative

Sense of Urgency

Multi-Tasking

Detail Oriented

Financial Knowledge

Time Management

Team Oriented

Education

High School Diploma or GED

Associate's degree in facilities management or related field

Bachelor's degree in facilities management or related field preferred

Tools

CMMS

Job description

Job TitleSr. Facilities CoordinatorJob Description SummaryAssist with the operation, troubleshooting, diagnostics, housekeeping, and repairs on commercial buildingsJob DescriptionEssential Responsibilities:Coordinate with outside contractors and Landlords for the service and repairs of equipmentValidate Lessee or Lessor responsibility through Lease Agreement and AmendmentsFollow protocol for effective building-specific maintenance and safety proceduresMaintain on-going communication with contractors, client, and teamAssist with the inspection of the sites within the assigned building portfolioCreate work orders and assign work orders to the engineering staff, subcontractors and vendorsReport on open and closed work orders and check the status of open work orders with the assigned partyRequest, review and submit work orders, bids and proposals from vendorsVerify final invoice pricing and process payments in a timely mannerAssist in the monitoring and assessment of vendor performanceTrain vendors on work order and billing proceduresManage complex work orders such as environmental issues and disaster recoveryManage service and performance of vendors and landlords for timely completion of jobsCreate and record appropriate written communication between all partiesSchedule and document maintenance and repairs on building equipmentCommunicate frequently with client, landlords and vendors to resolve issues and provide project status updatesAssist with measuring and reporting key performance indicators against service level agreementsProvide facilities helpdesk services on behalf of the client(s) and monitor internal/external workflow for all facilities cases to ensure consistent quality of service and work productKey Competencies:Communication Proficiency (oral and written)Customer FocusInitiativeSense of UrgencyMulti-TaskingDetail OrientedFinancial KnowledgeTime Management SkillsTeam OrientedImportant Experience:A minimum of 3-5 years of experience in facility management or tenant services capacityExperience with CMMS systems or similar productivity tracking programsClear understanding of Leasing Agreements and fundamental Commercial Real Estate terminologyPrevious customer service experience with elevated communication skillsEducation:High school diploma or a General Equivalency Diploma (GED) requiredAssociates or Bachelors degree in facilities management, building, business or other related field preferredAAP/EEO Statement:C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $27.15 - $31.94Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.INCO: “Cushman & Wakefield”