Sr. Executive Coordinator

BioSpace; San Rafael (CA); On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Onsite at BioMarin HQ

Occasional remote work

Job summary

A leading biotechnology firm seeks a Senior Executive Coordinator to support the Chief Digital and Information Officer at its San Rafael headquarters. This pivotal role demands exceptional organizational and communication skills to manage competing priorities, facilitating transformation across technology and data strategy. The ideal candidate will have 7-10 years of experience in executive support within dynamic environments. This opportunity provides a chance to contribute to innovative healthcare solutions and offers both flexibility and growth potential in a fast-paced setting.

Qualifications

• 7-10+ years of executive-level support to C-suite leaders.
• Experience in fast-paced transformation environments.
• Background in technology, pharmaceutical, or biotech industries.

Responsibilities

• Act as the CDIO’s administrative partner for key initiatives.
• Coordinate complex calendar management across time zones.
• Serve as a communications hub for digital organization.
• Prepare, review and submit expense reports in alignment with T&E policy.
• Draft, review, and refine executive communications, presentations, and strategic documents with clarity and professional polish.
• Support onboarding and integration of new digital and IT leadership team members, ensuring a smooth, welcoming experience.

Skills

Adaptability

Communication

Organizational skills

Problem-solving

Relationship building

Microsoft Office

Concur expense reporting

Education

Bachelor’s degree in business or related field

Tools

Microsoft Office Suite

Concur

Job description

Who We Are

BioMarin is a global biotechnology company that relentlessly pursues bold science to translate genetic discoveries into new medicines that advance the future of human health. Since our founding in 1997, we have applied our scientific expertise in understanding the underlying causes of genetic conditions to create transformative medicines, using a number of treatment modalities. Using our unparalleled expertise in genetics and molecular biology, we develop medicines for patients with significant unmet medical need. We enlist the best of the best – people with the right technical expertise and a relentless drive to solve real problems – and create an environment that empowers our teams to pursue bold, innovative science. With this distinctive approach to drug discovery, we’ve produced a diverse pipeline of commercial, clinical and preclinical candidates that have well-understood biology and provide an opportunity to be first-to-market or offer a substantial benefit over existing therapeutic options.

Role Summary

The Senior Executive Coordinator will serve as a strategic partner to BioMarin’s new Chief Digital and Information Officer (CDIO), a visionary technology leader driving enterprise-wide transformation through AI, data strategy, and innovation. This role requires an exceptional professional who can operate at the intersection of technology, business strategy, and cross-functional collaboration—enabling the CDIO to maximize impact across BioMarin’s digital transformation journey. More than traditional administrative support, this role requires someone who thrives in a fast-paced, innovation-driven environment where priorities shift rapidly, initiatives span the globe, and the stakes are high. You’ll be the trusted right hand to an executive reshaping how BioMarin leverages technology and data to accelerate breakthrough therapies to patients. This is an opportunity for a highly adaptable, tech-savvy professional who brings intellectual curiosity, exceptional judgment, and the ability to anticipate needs in a complex, matrixed organization. You’ll manage competing priorities across digital infrastructure, AI initiatives, enterprise transformation programs, and global IT operations—all while serving as a connector, communicator, and culture-builder for the broader digital organization.

Why This Role Matters

This is a unique opportunity to directly support a transformational technology leader who is reshaping BioMarin’s future through innovation, AI, and digital excellence. You’ll operate at the center of enterprise transformation initiatives that directly impact our ability to bring life-changing therapies to patients faster and more effectively. For the right person—someone who is curious, adaptable, tech-forward, and energized by the pace of innovation—this role offers tremendous growth potential and the satisfaction of supporting work that truly matters.

Key Responsibilities

As Senior Executive Coordinator, you will:

Strategic Partnership & Executive Enablement

• Serve as the CDIO’s administrative partner, anticipating needs so leadership can focus on high-impact transformation priorities across technology, AI, and data strategy.
• Act as a trusted extension of the CDIO in managing relationships with C-suite peers, Board members, external technology partners, and key stakeholders across a global, matrixed organization.
• Demonstrate exceptional judgment in prioritizing competing demands and redirecting requests appropriately while maintaining executive alignment.

Complex Coordination in a Dynamic Environment

• Orchestrate intricate calendar management across multiple time zones, balancing strategic planning sessions, transformation program reviews, global team meetings, vendor partnerships, Board preparation, and external speaking engagements.
• Coordinate domestic and international travel with meticulous attention to detail, navigating the complexity of a global digital organization.
• Manage end-to-end logistics for high-stakes meetings including transformation leadership offsites, AI strategy sessions, technology vendor presentations, and cross-functional innovation workshops.
• Prepare, review and submit expense reports in alignment with T&E policy.

Communication & Stakeholder Management

• Serve as a critical communications hub for the digital and information organization, facilitating information flow between the CDIO, leadership team members, global IT teams, and cross-functional partners.
• Draft, review, and refine executive communications, presentations, and strategic documents with clarity and professional polish.
• Represent the CDIO’s office with exceptional executive presence, diplomacy, and discretion when interfacing with senior leaders and external partners.

Organizational Leadership & Culture Building

• Support onboarding and integration of new digital and IT leadership team members, ensuring a smooth, welcoming experience.
• Coordinate recognition initiatives, team-building activities, and engagement programs that strengthen the digital organization’s culture across global sites.
• Partner with other executive coordinators to foster collaboration and build a strong administrative community.
• Leverage digital tools, collaboration platforms, and emerging technologies (including AI) to drive efficiency and model innovative ways of working.

Core Competencies

• Adaptability & Resilience: Exceptional ability to pivot quickly, manage ambiguity, and thrive in an environment where priorities shift based on business needs and emerging opportunities.
• Strategic Thinking: Ability to connect dots across complex initiatives, understand broader organizational context, and make decisions that align with strategic priorities.
• Tech Savviness: Comfort with technology concepts, digital tools, and emerging innovations; ability to quickly learn new platforms and guide others in adoption.
• Intellectual Curiosity: Genuine interest in understanding the “why” behind initiatives; asks thoughtful questions and seeks to continuously expand knowledge.
• Executive Presence: Polished, professional demeanor with the ability to represent leadership in high-stakes situations with confidence and discretion.

Essential Capabilities

• Exceptional organizational skills with demonstrated ability to manage multiple, competing priorities in high-pressure, rapidly changing environments.
• Superior written and verbal communication skills with executive-level polish and the ability to distill complex information.
• Proactive problem-solving ability with creativity in addressing challenges and proposing solutions.
• High level of discretion and sound judgment in handling confidential, strategic, and sensitive information.
• Strong influencing skills and ability to build productive relationships across all levels of the organization.
• Advanced proficiency in Microsoft Office Suite, Concur expense reporting, and collaboration platforms.
• Ability to work independently with minimal guidance while knowing when to seek input or elevate issues.
• Openness to periodically responding to requests outside normal business hours to support global teams.

Personal Attributes

• Dependability: Unwavering reliability and follow-through; someone the CDIO and team can count on without hesitation.
• Growth Mindset: Eagerness to learn, develop new capabilities, and take on expanding responsibilities as the organization evolves.
• Can-Do Attitude: Positive, solutions-oriented approach with flexibility to handle unexpected challenges with grace.
• Collaborative Spirit: Team player who builds bridges, fosters connection, and contributes to a culture of mutual support.

Education & Experience

• 7-10+ years of executive-level support to VP, SVP, or C-suite leaders in complex, global, or technology-driven organizations.
• Demonstrated success supporting leaders in fast-paced transformation environments where agility, innovation, and continuous change are the norm.
• Experience in technology, pharmaceutical, biotech, or highly regulated industries strongly preferred.
• Bachelor’s degree required; degree in business, technology, or related field preferred.

Work Environment

• This is a full-time, primarily onsite role based at BioMarin headquarters in San Rafael, CA.
• Flexibility for occasional remote work during executive travel or special circumstances.

Note

This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.

Equal Opportunity Employer/Veterans/Disabled

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.