Sr. Executive Assistant - Zelle

Early Warning®; New York (NY); Hybrid; USD 125,000 - 135,000; Full time

Job summary

An established industry player in the financial sector is seeking a skilled Sr. Executive Assistant to support its executive team. This role is pivotal in ensuring that senior leadership can focus on strategic objectives by providing high-level administrative support. The ideal candidate will be highly organized, with excellent communication skills and a knack for managing confidential information. The position follows a hybrid work model, allowing for collaboration across various locations. The company offers a competitive salary, comprehensive benefits, and a commitment to fostering a diverse workplace.

Benefits

Comprehensive Healthcare Plans

401(k) with Company Match

Generous Paid Time Off

Parental Leave

Family Planning Support

Qualifications

• 7+ years supporting executive leadership with strong attention to detail.
• Experience in presentation design and ability to handle confidential information.

Responsibilities

• Provide high-level administrative support to executives and senior leaders.
• Manage calendars, coordinate travel, and process expense reports.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Presentation Design

Confidentiality Management

Education

Associate Degree or Equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Zoom

Microsoft Teams

Job description

Join to apply for the Sr. Executive Assistant - Zelle role at Early Warning.

At Early Warning, we’ve powered and protected the U.S. financial system for over thirty years with innovative solutions like Zelle, Paze℠, and more. As a trusted leader in payments, we partner with thousands of institutions to enhance financial access and safeguard transactions for millions of consumers and small businesses.

Positions are located in Scottsdale, San Francisco, Chicago, or New York, following a hybrid work model to foster collaboration.

Candidates must independently be eligible to work in the U.S. without employer sponsorship at the time of hire.

Overall Summary

This role supports executives and senior leadership in planning, organization, and task execution, enabling focus on strategic company objectives.

Essential Functions

• Provide high-level administrative support to executives and senior leaders, anticipating needs and executing tasks accurately and efficiently.
• Assist Management Committee or key Sub Committee engagements with the executive team through efficient interaction management and meeting preparation.
• Manage calendars, coordinate travel, and process expense reports.
• Prepare or coordinate internal and external communications, including correspondence and presentations with attention to design and layout.
• Respond proactively to inquiries and manage ongoing business needs with high-quality support.
• Work closely with internal and external stakeholders, including executives, customers, and committee members.
• Research, prioritize, and follow up on issues, determining appropriate responses or referrals.
• Coordinate high-visibility meetings requiring detailed planning and execution.
• Attend executive staff meetings, keeping the team on track proactively.
• Handle sensitive and confidential information regularly.
• Take ownership of projects and influence others to achieve results.
• Support the company's risk management and data confidentiality efforts.

Minimum Requirements

• Associate degree or equivalent, with 7+ years supporting executive leadership or a combination of education and experience.
• Experience in presentation design and layout.
• Ability to handle confidential information appropriately.
• Highly organized with strong attention to detail.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to prioritize requests from multiple sources effectively.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and intermediate Excel skills; familiarity with Zoom and Microsoft Teams.
• Background check and drug screening required.

Physical Requirements

Standard office environment; primarily sedentary work involving extensive computer use. Must be able to lift 10 pounds occasionally and communicate effectively.

Must perform essential functions with or without reasonable accommodation.

Compensation and Benefits

NYC salary range: $125,000 - $135,000 annually, plus discretionary bonus and benefits. Compensation depends on various factors including experience, skills, and market conditions.

Additional Perks

• Comprehensive healthcare plans, 401(k) with company match, generous paid time off, parental leave, and family planning support.
• Ongoing program enhancements—more details available during the interview.

Early Warning Services values diversity and is committed to equal employment opportunity. We participate in E-Verify to ensure lawful employment eligibility.