Sr. Executive Assistant

Databricks Inc.; San Francisco (CA); In loco; USD 141.000 - 194.000; Tempo pieno

Descrizione del lavoro

Databricks is seeking an experienced Executive Assistant to support a Senior Leader in Product & Engineering and the SVP of Corporate Development & Ventures. The role emphasizes calendar management across international time zones, proactive meeting prep, and discreet handling of confidential materials.

Ideal candidates will have 7+ years of executive support experience in large tech organizations, strong Gmail/Google Calendar skills, and a collaborative, process-driven mindset to drive high

Competenze

• Minimum 7+ years of executive administrative experience in a global software organization.
• Experience supporting VPs/SVPs in Engineering and Product in large organizations.
• Proven ability to manage calendars, requests, and travel across multiple time zones.

Mansioni

• Calendar Management: Organizes meetings across international time zones and with internal and external stakeholders.
• Request Tracking & SLAs: Maintains records of all meeting requests and adheres to response SLAs.
• Meeting Preparation: Ensures invites have context and documentation for effective meetings.
• Event Management: Plans offsite meetings, events, and leadership programs with polish and precision.
• Operational & Travel Support: Manages briefing materials and select domestic/international travel.
• Confidentiality & Discretion: Handles sensitive information including roadmaps and board matters.

Conoscenze

Calendar management

Stakeholder communication

Meeting coordination across time zones

Relationship management

Discretion & confidentiality

Process improvement

Time management

Cross-functional collaboration

Formazione

Bachelor's degree or equivalent experience

Strumenti

Google Calendar

Gmail

Google Workspace

Descrizione del lavoro

About The Role

Databricks is looking for a highly capable, process-driven, and proactive Executive Assistant to support a Senior Leader within Product & Engineering, while also supporting our SVP of Corporate Development & Ventures.

The Impact You Will Have

• Ensure the Engineering leader is prepared for all meetings, with an accurate and forward-looking calendar.
• Effectively prioritize the calendar and schedule meetings in a timely manner.
• Provide timely responses to all stakeholder requests.
• Enhance the Engineering leader's time efficiency, leading to a more productive team and company.
• Execute strategic initiatives well, delivering on defined outcomes.

Responsibilities

• Calendar Management: Organizes all meetings across international time zones, including but not limited to internal engineering team meetings, customer meetings, internal business partners, and external venture/M&A requests.
• Request Tracking & SLAs: Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests from both internal technical staff and external stakeholders (founders, investors, bankers).
• Meeting Preparation: Ensures all meeting invites have the appropriate details, context, and documentation to have an effective meeting, protecting executive focus time.
• Event Management: Manages offsite meetings, events, and programs in support of the leaders and their staff, ensuring team events, leadership dinners, or investor meetings are executed with polish and precision.
• Operational & Travel Support: Manages briefing materials, executive correspondence, and select domestic and international travel, anticipating needs before they are expressed to keep leaders operating at full capacity.
• Confidentiality & Discretion: Handles sensitive, non-public information—including product roadmaps, M&A targets, term sheets, and board-level matters with the judgment and professionalism appropriate to that trust.
• Team Coverage: May be required to support other executive staff members if there's a coverage gap due to PTO, sickness, maternity leave, or other absences.

Competencies & Qualifications

• Minimum of 7+ years of applicable executive administrative experience, ideally from a global software organization.
• Proven track record working with VPs/SVPs in Engineering and Product in large organizations.
• Experience working with VPs managing over 2000+ people in engineering, customer-facing, and/or technical roles.
• Ability to work at a fast pace with shifting priorities in a hyper-scaling, high-growth company, with experience directly supporting an executive staff member.
• High attention to detail, organization, and process abilities; structured thinking with an operational mindset that can bring order to chaos.
• Strong calendaring skills (Gmail and Google Calendar experience mandatory).
• Strong relationship management skills and the ability to build a personal network throughout the company; you earn trust quickly and know how to work through organizational complexity.
• Strong teamwork skills, and a confident ability to offer suggestions and improvements to the process, and work very collaboratively with others.
• Strong oral and written communication with the ability to communicate clearly and effectively with senior leaders, developers, and external partners.
• Technology Fluency: A genuine curiosity about technology, high-growth companies, and the AI/data landscape. Comfortable dealing with engineers, technical leaders, and opinionated entrepreneurs.

Why This Role

You'll work alongside the core engine of Databricks and one of the most active corporate development teams in enterprise tech. This role offers deep exposure to how a top-tier data and AI company grows through both engineering innovation and strategic acquisitions. Our leaders value a true partnership—someone who grows into the role, develops deep context about the business and ecosystem, and becomes an indispensable part of how the team operates.

Pay Range Transparency

Databricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Databricks anticipates utilizing the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here.

Zone 1 Pay Range

$141,100—$194,050 USD

About Databricks

Databricks is the Data and AI company. More than 20,000 organizations worldwide — including adidas, AT&T, Bayer, Block, Mastercard, Rivian, Unilever, and 70% of the Fortune 500 — rely on the Databricks Data + AI Platform to build and scale data and AI apps, analytics and agents. Headquartered in San Francisco with 30+ offices around the globe, Databricks offers a unified platform that includes Genie, Lakebase, Agent Bricks, Lakeflow, Lakehouse, and Unity Catalog. To learn more, follow Databricks on LinkedIn, X, YouTube, and Instagram.

Benefits

At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region click here.

Our Commitment to Diversity and Inclusion

At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics.

Compliance

If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.