Sr. Executive Assistant

A Second Chance Inc; Pittsburgh (Allegheny County); On-site; USD 85,000 - 120,000; Full time

Job summary

A Second Chance, Inc. is seeking a Senior Executive Assistant to the Deputy Chief Executive Officer to serve as a strategic partner and extension of the Deputy CEO’s office.

You will provide high-level administrative and leadership support, manage priorities, and drive follow-through across organizational priorities. The role requires strong judgment, initiative, discretion, and the ability to work independently in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent required.
• 10 years of experience in a high-level office environment supporting senior leadership.
• 3–5 years of supervisory experience.

Responsibilities

• Serve as a strategic partner to the Deputy CEO and manage the executive office priorities.
• Strategically manage the Deputy CEO’s calendar, meetings, travel, and engagements.
• Review and summarize reports, proposals, and correspondence for executive attention.

Skills

Executive presence

Judgment

Critical thinking

Problem-solving

Organizational

Prioritization

Time-management

Communication

Interpersonal skills

Confidentiality

MS Office

Education

Bachelor’s degree or equivalent

Master’s degree or equivalent

Tools

Microsoft Office

Job description

Senior Executive Assistant to the Deputy Chief Executive OfficerOrganizational Overview:ASCI is a mission-driven organization committed to advancing excellence in kinship care and strengthening outcomes for youth and families. Guided by a vision to be the nation’s foremost thought leader on kinship care, ASCI works to ensure all youth have the opportunity to grow into responsible adults while helping to break cycles of abuse and addiction. The organization supports kinship caregivers, youth, and the broader child welfare triad through high-quality services, advocacy, education, and innovative programs. ASCI’s culture emphasizes collaboration, integrity, accountability, and continuous improvement in pursuit of lasting, positive impact for children, families, and communities.Everything we do at A Second Chance, Inc. is in support of our five overarching goals:To educate communities to prevent the cycle of child drug and alcohol abuseTo provide children and families with a kinship alternative as a primary placement optionTo extend knowledge gained and expand organizational capacity with traditional and non-traditional constituentsTo enhance long-term financial securityTo maintain state-of-the-art facilities, technologies, and operationsPosition Summary:The Senior Executive Assistant to the Deputy Chief Executive Officer serves as a strategic partner and extension of the Deputy CEO’s office, providing high-level executive, operational, and leadership support. This role manages the flow and priorities of the executive office, anticipates needs, synthesizes critical information, supports informed decision-making, and drives timely follow-through across organizational priorities. The position requires strong executive judgment, critical thinking, initiative, discretion, and the ability to operate independently within a complex and fast-paced environment. Through effective executive partnership, leadership, and cross-functional coordination, the SeniorExecutive Assistant contributes to ASCI’s mission by strengthening organizational alignment, operational effectiveness, and the agency’s ability to achieve meaningful outcomes for children, families, and communities.Key Responsibilities:Executive Partnership & Office ManagementServe as a strategic partner and extension of the Deputy CEO, maintaining a strong understanding of executive priorities and organizational operations.Anticipate the Deputy CEO’s needs and proactively manage the priorities, workflow, commitments, and operational cadence of the office with minimal direction.Strategically manage the Deputy CEO’s calendar, meetings, travel, and engagements to ensure alignment with organizational priorities.Develop systems and recommend process improvements that increase efficiency, organization, communication, and overall effectiveness of the Deputy CEO’s office.Executive Judgment & Organizational CoordinationReview and synthesize reports, proposals, correspondence, and other information, identifying key issues, risks, implications, and matters requiring executive attention.Gather and vet information and provide concise summaries and sound recommendations to support informed decision-making.Exercise sound judgment in prioritizing, resolving, routing, and escalating matters appropriately.Serve as a liaison between the Deputy CEO and senior leadership, proactively tracking commitments, deadlines, deliverables, and follow-up through completion.Collaborate with Executive Assistants across the organization to coordinate meetings, streamline communication and workflow, and promote organizational efficiency and alignment.Maintain a broad understanding of organizational priorities and operations to anticipate matters requiring the Deputy CEO’s attention or intervention.Coordinate with external partners and key stakeholders on behalf of the Deputy CEO, including meeting preparation, agendas, required reports, communications, and timely follow-through.Executive Communications & QualityPrepare executive correspondence, reports, presentations, Board materials, briefings, and other communications.Produce consistently high-quality, polished, accurate, and executive-ready work, demonstrating exceptional attention to detail and minimizing the need for correction or rework.Prepare the Deputy CEO for meetings and engagements by anticipating information needs and ensuring relevant materials, context, and outstanding decisions are available in advance.Screen and prioritize incoming communications and requests, ensuring appropriate response, routing, and escalation.Projects & Executive AdministrationCoordinate priority initiatives, special projects, retreats, and executive assignments from planning through execution and follow-up.Develop and maintain effective trackers, dashboards, and other systems to strengthen visibility, accountability, and execution of executive priorities.Manage administrative and financial functions of the office, including corporate credit card reconciliation, invoices, time sheets, and related processes.Maintain organized and accessible electronic records for executive priorities, projects, correspondence, and critical office information.Perform other duties and executive-level assignments necessary to support the Deputy CEO and effective operation of the office.Requirements:EducationRequired: Bachelor’s degree or equivalentPreferred: Master’s degree or equivalentExperienceRequired:10 years of experience in a high-level office environment supporting senior leadership, demonstrating strong emotional intelligence3-5 years of supervisory experiencePreferred: N/ASkills & KnowledgeStrong executive presence, judgment, critical thinking, and problem-solving skillsExceptional organizational, prioritization, and time-management skillsDemonstrated ability to anticipate needs, take initiative, and work independently with minimal directionExcellent written and verbal communication skills with strong attention to detailAbility to analyze and synthesize information and provide clear, executive-ready reports and recommendationsStrong interpersonal and collaboration skills across all levels of the organizationAdvanced proficiency in Microsoft Office and ability to effectively utilize technology and organizational systemsDemonstrated discretion and ability to maintain strict confidentiality and manage sensitive informationMust type a minimum of 65 WPMCertifications & RequirementsCurrent Act 33, State Police, and FBI ClearancesTB Test and PhysicalValid Pennsylvania Driver’s LicenseAccess to a registered and insured vehicle with proof of insuranceValid Motor Vehicle RecordOccasional travel within the local city and county, with travel to surrounding counties as predicated by business needsAvailability to work a demanding schedule, including evenings and weekendsPhysical Demands:This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties, and skills required of the position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.Ability to perform computer-based work for extended periods in office, remote, and occasional field settingsAbility to move about the work environment, including between offices, meeting spaces, and common areasAbility to travel as needed for meetings, trainings, or business purposesAbility to lift, carry, and transport work materials, files, and small office equipment up to 20 lbs. as neededSufficient vision, hearing, and communication abilities to perform typical office, telephone, and virtual work tasksThis job description does not constitute an employment contract and may be revised to meet changing organizational needsA Second Chance is an Equal Opportunity Employer:All qualified applicants will receive consideration for employment without regard to race, color, religious; national origin or ancestry; sex; gender identity or expression; sexual orientation disability; marital status; familial status; age (40 or over); or use of a guide or support animal because of blindness, deafness or physical disability of any individual or independent contractor or because of the disability of an individual with whom the person is known to have an association; or on any other basis prohibited by federal, state, or local law.