Sr Executive Assistant

Mattel; El Segundo (CA); On-site; USD 110,000 - 160,000; Full time

Job summary

Mattel in El Segundo, CA, is seeking a Sr Executive Assistant to the Chief Consumer Products & Experiences Officer. You will provide high-level administrative and operational support in a fast-paced entertainment environment, coordinating complex scheduling, travel, and confidential materials.

The ideal candidate has 5+ years supporting senior executives, strong knowledge of the entertainment landscape, and advanced proficiency with Microsoft Office, Google Workspace, and presentation design

Qualifications

• Minimum 5+ years of experience supporting senior executives in entertainment or related industries.
• Strong knowledge of the entertainment landscape and key industry players.
• Advanced proficiency in Microsoft Office, Google Workspace, and presentation design tools.
• Excellent organizational, written, and interpersonal skills.
• Ability to manage competing priorities under pressure with professionalism and discretion.
• Flexible schedule to accommodate shifting deadlines and event needs.

Responsibilities

• Manage a rapidly changing calendar, including high-volume internal and external meetings.
• Schedule recurring meetings with department heads, ELT members, and external partners.
• Coordinate extensive domestic and international travel arrangements, including logistics and itineraries.
• Handle phone and correspondence management on behalf of the Chief CPX Officer.
• Prepare and process expense reports and department budgets.
• Draft, edit, and coordinate presentation decks for internal and external audiences.
• Liaise with Legal, Communications, and Brand teams to ensure message and asset alignment.
• Support onboarding of new team members and liaise with People & Culture, Facilities, and IT.
• Manage vendor setup and payments through COUPA as needed.
• Handle sensitive information with discretion and professionalism

Skills

Executive support

Calendar management

Travel coordination

Presentation design

Communication

Discretion

Tools

COUPA

Job description

CREATIVITY IS OUR SUPERPOWER.It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Opportunity:

The Sr Executive Assistant to the Chief Consumer Products & Experiences Officer provides high-level administrative and operational support in a fast-paced entertainment environment. This role requires exceptional organizational, communication, and multitasking skills to manage complex scheduling, stakeholder coordination, event logistics, and confidential materials across CPX

What Your Impact Will Be:

Executive Support & Scheduling

• Manage a rapidly changing calendar, including high-volume internal and external meetings.
• Schedule recurring meetings with department heads, ELT members, and external partners.
• Coordinate extensive domestic and international travel arrangements, including logistics and itineraries.
• Handle phone and correspondence management on behalf of the Chief CPX Officer.
• Prepare and process expense reports and department budgets.

Communication & Presentation Management

• Draft, edit, and coordinate presentation decks for internal and external audiences (e.g., investor meetings, conferences, brand/franchise updates).
• Liaise with Legal, Communications, and Brand teams to ensure message and asset alignment.
• Support meeting/event scheduling, prep materials, and coordination of logistics as needed.

• Oversee logistics such as venue booking, catering, AV setup, materials preparation, and guest coordination.

Project & Departmental Support

• Support onboarding of new team members and liaise with People & Culture, Facilities, and IT.
• Manage vendor setup and payments through COUPA as needed.
• Handle sensitive information with discretion and professionalism

What We’re Looking For:

• Minimum 5+ years of experience supporting senior executives in entertainment or related industries.
• Strong knowledge of the entertainment landscape and key industry players.
• Advanced proficiency in Microsoft Office, Google Workspace, and presentation design tools.
• Excellent organizational, written, and interpersonal skills.
• Ability to manage competing priorities under pressure with professionalism and discretion.
• Flexible schedule to accommodate shifting deadlines and event needs.
• Demonstrated agrowth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.

*The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate’s work location, skills and experience.Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential.

How We Work

• We collaborate:Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate:At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute:We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Who We Are

Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences.Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers.

Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.

Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.

Videos to watch: The Culture at Mattel Corporate Philanthropy