Sr Executive Administrative Specialist

INTECON, LLC; Quantico (VA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive group health plans

401k with company match

Paid time off and holidays

Training and development programs

Disability and life insurance

Job summary

INTECON, LLC is seeking a Senior Executive Administrative Specialist to support executive leadership at DCSA Headquarters in Quantico, VA. This on-site role requires a Top-Secret clearance and manages calendars, correspondence, travel, and high-visibility administrative tasks for senior government leaders.

The ideal candidate has 10+ years of senior-level administrative experience in government or large organizations, with strong proficiency in MS Office, SharePoint, and task management tools.

Qualifications

• Associate degree or higher in business/administration or related field.
• Bachelor’s degree preferred; relevant experience may substitute for a degree.
• Minimum 10 years of high-level administrative support for executives in government/military/large corporate settings.
• Minimum 5 years of executive/admin support within the DoD or federal agencies.
• Minimum 3 years supporting senior leaders (SES, Flag Officers, or equivalents).
• Demonstrated discretion and ability to manage multiple priorities in a fast-paced environment.
• Proven skills in calendar management, correspondence, documentation, and stakeholder engagement.

Responsibilities

• Provide comprehensive executive administrative support to senior leaders and Front Office staff.
• Manage complex calendars, travel, conferences, and leadership engagements.
• Coordinate meetings, briefings, events, and executive communications.
• Prepare correspondence, memorandums, reports, and presentations.
• Manage government tasking and suspense tracking across offices.

Skills

Executive calendar mgmt

Executive correspondence

Task management

Meeting planning

Office management

Records management

Stakeholder engagement

Education

Associate's degree

Bachelor's degree preferred

Tools

MS Office Suite

MS Teams

SharePoint

Adobe Acrobat Pro

CATMS

ServiceNow

Microsoft Project

Power BI

Defense Travel System (DTS)

Job description

* Top-Secret Security Clearance Required *

Job Role: Executive Administrative Specialist – Senior (DCSA)
City/State/Region: Quantico, VA and Northern Virginia area.
Location: Onsite (DCSA Headquarters in Quantico, VA)
Job Type: Full-Time / Exempt
Citizenship: U.S. Citizen OnlyClearance: Must possess a Top-Secret security clearance or higher to be considered.
Salary Range: $70K – $90K
Job Posting Close Date: 9/30/2026

Overview:

INTECON, LLC is seeking highly organized, proactive, and customer-focused Senior Executive Administrative Specialists to support executive leadership within the Defense Counterintelligence and Security Agency (DCSA) Headquarters (HQ).

This position provides comprehensive executive, administrative, and business operations support to senior government leaders and front offices across DCSA, including organizations such as the Office of the Director, Strategy & Integration (S&I), Office of General Counsel (OGC), Logistics Management Office (LMO), and other HQ directorates.

The selected candidate will serve as a trusted advisor and operational coordinator responsible for executive calendar management, correspondence, task management, meeting coordination, office operations, reporting, and stakeholder engagement. The ideal candidate thrives in a fast-paced, high-visibility environment requiring exceptional attention to detail, sound judgment, discretion, and the ability to manage multiple competing priorities while supporting senior executives.

Key Responsibilities:

• Executive Support:
  • Provide comprehensive executive administrative support to senior government leaders and Front Office staff.
  • Manage complex executive calendars, scheduling priorities, travel, conferences, and leadership engagements.
  • Coordinate internal and external meetings, conferences, executive briefings, and special events.
  • Prepare executive correspondence, memorandums, briefing materials, reports, presentations, and other official communications.
  • Exercise sound judgment when prioritizing requests, resolving scheduling conflicts, and managing executive workflows.
• Task Management & Executive Coordination:
  • Manage organizational taskers from receipt through completion using Government task management systems such as CATMS or similar platforms.
  • Track action items, suspense dates, deliverables, and executive correspondence to ensure timely completion.
  • Coordinate responses across multiple offices and organizations.
  • Maintain executive tracking tools, dashboards, and workload reports.
• Office Operations:
  • Support daily front office operations, ensuring efficient administrative processes and continuity of operations.
  • Coordinate visitor access, conference room scheduling, telecommunications, and office logistics.
  • Assist with onboarding and offboarding activities, workspace coordination, and Government Furnished Equipment (GFE) accountability.
  • Maintain office records, shared drives, electronic filing systems, and administrative documentation.
• Communications & Correspondence:
  • Prepare, review, edit, and proofread executive-level correspondence, reports, briefing papers, and presentations.
  • Coordinate incoming and outgoing correspondence, ensuring accuracy, completeness, and compliance with agency standards.
  • Monitor shared inboxes and distribute communications appropriately.
  • Support document management, formatting, version control, and records management activities.
• Program & Business Operations Support:
  • Compile recurring reports, metrics, dashboards, and executive summaries.
  • Support planning and execution of organizational initiatives, meetings, ceremonies, training events, and special projects.
  • Assist with travel coordination using the Defense Travel System (DTS), meeting logistics, and administrative packages.
  • Maintain organizational calendars, trackers, Standard Operating Procedures (SOPs), and reference materials.
• Stakeholder Engagement:
  • Serve as a liaison between executive leadership and internal/external stakeholders.
  • Coordinate activities across DCSA directorates, DoD organizations, military services, and industry partners.
  • Maintain professional communications while representing executive leadership.

Clearance Requirements:

• Active Top-Secret (TS) security clearance is required; TS/SCI clearance is preferred.

Qualifications:

• Associate's degree in Business Administration, Management, Communications, Public Administration, or related field; Bachelor's degree preferred. Relevant experience or certifications may substitute for a degree.
• Minimum 10 years of high-level administrative experience supporting senior executives in government, military, or large-scale corporate environments.
• Minimum 5 years of progressively responsible executive administrative, business operations, or program support experience within the DoD or other Federal agencies.
• Minimum 3 years supporting senior executives, SES, Flag Officers, General Officers, Senior Directors, or equivalent leadership.
• Experience supporting high-visibility front office operations requiring discretion and independent judgment.
• Experience coordinating multiple projects and priorities simultaneously.
• Required Skills:
  • Executive calendar management.
  • Executive correspondence and document preparation.
  • Task management and suspense tracking.
  • Meeting planning and executive event coordination.
  • Office management and business operations.
  • Records management and document control.
  • Executive communications and stakeholder engagement.
• Demonstrated technical proficiency with:
  • Microsoft (MS) Office Suite (Outlook, Word, Excel, PowerPoint)
  • MS Teams
  • SharePoint
  • Adobe Acrobat Pro
  • CATMS or comparable task management systems
  • ServiceNow
  • Microsoft Project (preferred)
  • Power BI (preferred)
  • Defense Travel System (DTS) (preferred)
• Core Competencies:
  • Executive presence and professionalism
  • Exceptional organizational and time management skills
  • Strong written and verbal communication skills
  • Critical thinking and problem-solving
  • Attention to detail and accuracy
  • Customer Service Orientation
  • Ability to maintain confidentiality
  • Adaptability in a dynamic, fast-paced environment
  • Ability to work independently with minimal supervision.

Why Join INTECON?

At INTECON, LLC, we provide mission-focused support to the DoD and Federal Government, helping senior leaders execute critical national security missions. As a Senior Executive Administrative Specialist, you will become an integral member of a high-performing team supporting executive leadership across DCSA Headquarters while gaining experience in strategic operations, executive coordination, and enterprise business management.

Benefits:

• Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage.
• Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance.
• Critical Illness and Accident Insurance.
• Flexible Spending Accounts and Supplemental Plans Available.
• Generous Paid Time Off and Holiday Pay.
• 401k Retirement Plan with Company Match.
• Company-paid Training/Development Programs, and Educational Assistance Programs.
• Employee Assistance, Health Advocacy, and Financial Wellbeing Programs.

About INTECON:

Founded in 1999, INTECON has been a trusted leader in delivering cutting-edge technology and strategic solutions for defense, security, and mission-critical operations for over two decades. As an integral part of Aspetto, we go beyond conventional government contracting – driving innovation, anticipating challenges, and developing forward-thinking solutions that enhance operational effectiveness and national security.

Leveraging Aspetto’s deep expertise in acquisition, design, deployment, and sustainment, INTECON ensures strategic superiority and mission success for our clients. Our ISO 9001:2015 certification reflects our unwavering commitment to quality, precision, and operational excellence. With a robust suite of capabilities including Enterprise IT & Cloud-Based Technologies, Software Development & Cybersecurity, Data & Analytics, Intelligence & Professional Services, Logistics, and Tactical Equipment. We empower organizations with agile, scalable, and mission-driven solutions.

At INTECON, our dedication to integrity, ingenuity, and client-focused execution positions us as a premier partner in defense and technology. Together with Aspetto, we continue to set new standards of excellence, ensuring the security, resilience, and success of those we serve.

INTECON is proud to be an Equal Opportunity Employer committed to fostering diversity and inclusivity. We firmly uphold the principle of Equal Pay for Equal Work, without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, eligible veteran status, or any other protected characteristic. We welcome qualified applicants from all backgrounds and strive to create a workplace where everyone feels valued and respected.

Compensation Disclaimer:

The salary range listed reflects a broad span to account for variations in experience, education, certifications, security clearance level, and other job-related factors. Final compensation will be determined based on the candidate’s qualifications, relevant experience, and alignment with both company guidelines and contractual rate restrictions established by the Government or customer.