Sr Estimator (Mechanical Contractor) | HVAC

Zaddy Solutions; Danbury (CT); On-site; USD 90,000 - 140,000; Full time

Job summary

Zaddy Solutions in Danbury, CT is seeking an experienced Mechanical Estimator to join our team. The role emphasizes industrial, HVAC, and piping expertise with a track record in process piping estimation and design-build execution.

Responsibilities include bid analysis, subcontractor coordination, value engineering, and seamless post-award support to move from estimate to on-site execution. Strong communication and cross-functional collaboration are essential.

Qualifications

• 10+ years of mechanical estimating experience, preferably in industrial, HVAC, and/or piping systems.
• Proven experience estimating process piping projects.
• Strong knowledge of Design-Build and Plan & Spec project delivery methods.
• Proficiency with estimating software, on-screen takeoff tools, and spreadsheet applications.
• Ability to produce accurate, competitive, and timely estimates with minimal information.
• In-depth knowledge of HVAC, industrial systems, and piping systems.

Responsibilities

• Participate in pre-bid meetings and scope reviews to understand project requirements.
• Review and interpret bid documents, drawings, and specifications.
• Identify, solicit, and manage subcontractor and vendor quotations for outsourced scopes of work.
• Perform detailed quantity takeoffs using on-screen estimating software within required timelines.
• Collaborate cross-functionally with estimators, operations teams, and internal departments.
• Compile, analyze, and finalize comprehensive estimates, ensuring accuracy and adherence to bid deadlines.
• Participate in internal bid-day reviews with leadership to validate pricing, scope, and strategy.
• Evaluate subcontractor and vendor proposals for scope completeness, compliance, and schedule alignment.
• Develop value engineering options that align with client goals and project efficiency.
• Prepare clear and detailed scope narratives to support proposals.
• Provide post-award support to field operations, ensuring a smooth transition from estimate to execution.
• Manage multiple bid schedules and consistently meet proposal deadlines.
• Proactively identify project requirements and cost drivers, even with limited input data.
• Balance high-level project understanding with strong attention to detail to ensure client satisfaction.

Skills

Mechanical estimating

Industrial HVAC systems

Process piping estimation

Design-Build & Plan & Spec

Estimating software

On-screen takeoff

Spreadsheet proficiency

Client/vendor relations

Tools

Estimating software

On-screen takeoff

Spreadsheet tools

Job description

Essential Duties & Responsibilities

• Participate in pre-bid meetings and scope reviews to fully understand project requirements, even when initial information is limited
• Review and interpret all project bid documents, drawings, and specifications
• Identify, solicit, and manage subcontractor and vendor quotations for outsourced scopes of work
• Perform detailed quantity takeoffs using on-screen estimating software within required timelines
• Collaborate cross-functionally with estimators, operations teams, and internal departments
• Compile, analyze, and finalize comprehensive estimates, ensuring accuracy and adherence to bid deadlines
• Participate in internal bid-day reviews with leadership to validate pricing, scope, and strategy
• Evaluate subcontractor and vendor proposals for scope completeness, compliance, and schedule alignment
• Develop value engineering options that align with client goals and project efficiency
• Prepare clear and detailed scope narratives to support proposals
• Provide post-award support to field operations, ensuring a smooth transition from estimate to execution
• Manage multiple bid schedules and consistently meet proposal deadlines
• Proactively identify project requirements and cost drivers, even with limited input data
• Balance high-level project understanding with strong attention to detail to ensure client satisfaction

Qualifications & Requirements

• 10+ years of mechanical estimating experience, preferably in industrial, HVAC, and/or plumbing systems
• Proven experience estimating process piping projects
• Strong knowledge of both Design-Build and Plan & Spec project delivery methods
• Proficiency with estimating software, on-screen takeoff tools, and spreadsheet applications
• Ability to produce accurate, competitive, and timely estimates with minimal information
• Strong understanding of cost structures and requirements for Design-Build projects
• Excellent communication and relationship-building skills with clients, vendors, subcontractors, and project stakeholders
• In-depth knowledge of HVAC, industrial systems, and piping systems

Preferred:

• Experience in heavy industrial mechanical estimating environments
• Advanced expertise in process piping estimation