Sr. Document Controller

Greenberry Industrial LLC; Vancouver (WA); On-site; USD 65,000 - 100,000; Full time

Job summary

The Sr. Document Controller – Nuclear Projects at Greenberry Industrial oversees the document control process for complex nuclear projects.

Reporting to the Senior Project Manager – Nuclear Projects, you will manage the full lifecycle of project records, from receipt and review through revision control, distribution, and archiving. Your work ensures that project teams, clients, and auditors always have access to the right information at the right time.

Qualifications

• Experience as a Document Controller or in a similar records management role, ideally in regulated environments such as nuclear/defense.
• Working knowledge of revision control, document numbering, transmittals, and records retention.
• Strong attention to detail and accuracy with methodical problem-solving.
• Excellent written and verbal communication with cross-team collaboration.
• Ability to work on-site full-time at Vancouver, WA.
• Experience supporting audits and turnover packages is a plus.

Responsibilities

• Lead the day-to-day operation of the project document control system per quality requirements.
• Manage document revision control for drawings, specs, procedures, submittals, transmittals, and correspondence.
• Coordinate review and approval workflows with engineering, quality, procurement, construction, and project teams.
• Prepare and track transmittals and client deliverables, including DOE and defense stakeholders.
• Maintain quality records and turnover packages for audits and closeout.
• Perform quality checks on documents for formatting, numbering, metadata, and signatures.
• Support audits by retrieving records and addressing documentation gaps.
• Collaborate to identify process improvements and train team members on procedures.

Skills

Attention to detail

Excellent communication

Organizational skills

Time management

On-site work readiness

Education

Associate or bachelor’s degree in business administration

Tools

EDMS

Microsoft Office Suite

Excel

PDF editing tools

Job description

Sr. Document Controller – Nuclear Projects

Company:

Greenberry Industrial

Location:

Vancouver, Washington (Vancouver, WA, US; on-site)

Job Type:

Full-Time

Department:

Nuclear

Salary Range:

$65,000 – $100,000 per year, depending on experience

Build Your Future with Greenberry Industrial

For more than 50 years, Greenberry Industrial has delivered high-quality fabrication, construction, and industrial solutions built on safety, quality, innovation, and trust. As Greenberry continues expanding its support of nuclear energy, Department of Energy (DOE), and defense work, we are seeking a detail-driven Sr. Document Controller to help keep our nuclear project documentation accurate, controlled, and audit-ready.

Job Summary

The Sr. Document Controller – Nuclear Projects owns the document control process for complex, highly regulated nuclear projects. Reporting to the Senior Project Manager – Nuclear Projects, you will manage the full lifecycle of project records, from receipt and review through distribution, revision control, and archiving. Your work ensures that project teams, clients, and auditors always have access to the right information at the right time.

Key Responsibilities

• Lead the day-to-day operation of the project document control system, ensuring all documents are registered, tracked, and stored in accordance with project and quality requirements.
• Manage document revision control, including drawings, specifications, procedures, submittals, transmittals, and correspondence, so that only current approved versions are in use.
• Coordinate document review and approval workflows with engineering, quality, procurement, construction, and project management teams.
• Prepare, issue, and track transmittals and client deliverables, ensuring timely and complete submissions to customers, including DOE and defense stakeholders.
• Maintain quality records and project turnover packages, ensuring completeness, legibility, and traceability for audits and final closeout.
• Perform quality checks on documents for correct formatting, numbering, metadata, and required signatures before release.
• Support internal and external audits by retrieving records, resolving documentation gaps, and implementing corrective actions as needed.
• Collaborate with the Senior Project Manager to identify document control process improvements, and train and guide team members on document control procedures.

Required Qualifications

• Demonstrated experience as a Document Controller or in a similar records management role, ideally in a regulated environment such as nuclear, DOE, defense, energy, or heavy industrial construction.
• Working knowledge of document control principles, including revision control, document numbering, transmittals, and records retention.
• Strong attention to detail and a commitment to accuracy, with the ability to spot discrepancies and resolve them methodically.
• Excellent written and verbal communication skills, with the ability to work effectively with engineering, quality, and project teams.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Ability to work on-site full-time at the Vancouver, WA location.

Preferred Qualifications

• Experience supporting nuclear, DOE, or defense projects, including familiarity with nuclear quality assurance requirements and records expectations.
• Experience with fabrication or construction project documentation, including drawings, material records, and quality documentation.
• Experience preparing project turnover packages and closeout documentation.
• Prior experience supporting customer or third-party audits.
• Associate or bachelor's degree in business administration, information management, engineering technology, or a related field, or equivalent practical experience.

Technical Skills

• Proficiency with electronic document management systems (EDMS) and project collaboration platforms.
• Advanced skills in Microsoft Office Suite, especially Excel, Word, and Outlook, for tracking logs, reports, and correspondence.
• Familiarity with PDF editing tools and the ability to read and manage engineering drawings and technical documents.
• Knowledge of document registers, transmittal logs, and metadata management.
• Understanding of records management, retention, and archival best practices.
• Ability to learn new software and adapt to project-specific document control procedures.

Greenberry Industrial is an equal opportunity employer. We welcome applications from all qualified candidates regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by law.