Sr Customer Service Representative

Americold Logistics, LLC.; City of Syracuse (NY); On-site; USD 30,000 - 36,000; Full time

Job summary

Americold is seeking a customer service/order processing specialist to support National Accounts across multiple sites. You will respond to inquiries, resolve issues, coordinate invoicing, scheduling loads, and maintain updated reports to ensure loads are complete and closed.

This role requires strong data entry, accurate typing, and proficiency with Warehouse Management Systems and Microsoft Office. Occasional travel to facility sites is expected in a fast-paced, cold-chain environment.

Qualifications

• Minimum 2 years of experience required in customer service or order processing.
• Proven ability to resolve customer issues efficiently.
• Proficiency in Warehouse Management Systems and Microsoft Office Suite.
• Accurate typing and data entry skills.

Responsibilities

• Respond to customer inquiries and complaints regarding work orders, shipments, and inventory counts.
• Serve as the primary liaison between customers, warehouse, and office for account administration and invoicing.
• Generate and manage paperwork for customer work orders, including tracking orders and maintaining inventory records.
• Schedule loads and maintain updated reports to ensure all loads are empty and closed.
• Oversee clerical duties such as maintaining files, answering phones, greeting visitors, and operating office equipment.
• Resolve issues related to refused product, over short, and damaged orders, and coordinate recalls and national holds across multiple sites.
• Participate in training and coaching on customer service functions and provide direction to customer service work in applicable locations.
• Other essential duties may be applicable and assigned as necessary.

Skills

Customer service

Order processing

Data entry

Typing

Problem solving

Communication

Education

High school diploma or GED

Tools

Warehouse Management System (WMS)

Microsoft Office Suite

Job description

Join the Cold Chain That Feeds the World.

For over 120 years, Americold has connected producers, processors, distributors, and retailers to ensure food stays safe, fresh, and accessible. With 240+ facilities across four continents and 14,000+ team members, we’re a global leader in temperature-controlled logistics. Our mission is to help our customers feed the world – and we’re looking for people who share that purpose. We value customer service, innovation, and inclusion, and we invest in our people’s growth and well-being. If you’re ready to make a meaningful impact in a company that puts people first, Americold is the place for you.

What You'll Do

You will respond to customer inquiries and complaints related to work orders, shipments, and inventory counts while serving as the primary point of contact for National Accounts across multiple sites. You will coordinate account administration, including invoicing, credit changes, and scheduling loads as required, and maintain updated reports to ensure all loads are empty and closed. Additional responsibilities include overseeing clerical tasks such as paperwork management, answering phones, greeting visitors, and resolving refused product, over short, and damaged orders, with occasional travel required.

Essential Functions

• Respond to customer inquiries and complaints regarding work orders, shipments, and inventory counts.
• Serve as the primary liaison between customers, warehouse, and office for account administration and invoicing.
• Generate and manage paperwork and information for customer work orders, including tracking orders and maintaining inventory records.
• Oversee clerical duties such as maintaining files, answering phones, greeting visitors, and operating office equipment.
• Schedule loads and maintain updated reports to ensure all loads are empty and closed.
• Resolve issues related to refused product, over short, and damaged orders, and coordinate recalls and national holds across multiple sites.
• Participate in training and coaching on customer service functions and provide direction to customer service work in applicable locations.
• Other essential duties may be applicable and assigned as necessary.

What Experience And Education You Need

• Minimum 2 years of experience required in customer service or order processing.
• High school diploma or general education degree (GED) preferred.
• Proven ability to resolve customer issues efficiently.
• Proficiency in Warehouse Management Systems and Microsoft Office Suite.
• Accurate typing and data entry skills.

What Could Set You Apart

• Experience managing multiple priorities simultaneously.
• Proven adaptability in changing environments.
• Experience working with challenging customers.
• Effective verbal and written communication.
• Ability to understand customer product and storage requirements.
• Ability to collaborate and respond appropriately to feedback.
• Familiarity with desktop computers.
• Initiative in supporting team objectives.

Physical Requirements

• Requires several hours per day of sitting, getting up and down from chairs, reaching, and/or bending.
• Requires manual dexterity with normal hand and finger movements for typical office work, including the operation of computers, telephones, and similar equipment.
• Requires ability to comprehend and communicate with others verbally and/or in writing.
• May require travel by automobile and airplane for business.
• May require visits to warehouse operations in temperatures at or below freezing.
• May require the occasional lifting, carrying, positioning, and/or moving of objects weighing up to 20 pounds.

The Company’s good-faith and reasonable estimate of the range of possible compensation at the time of posting for this position is $22.00 to $26.50 hourly.

Americold is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability status as a protected veteran or any other protected category under applicable federal, state and local laws. EOE/AA M/F/D/V.

What We Offer

At Americold, we believe in taking care of our people. We offer benefits designed to support your health, financial well-being, and future. Our associates know what’s in it for them – opportunity, purpose and a values-driven culture. When you join Americold, you become part of a mission to help our customers feed the world.

U.S. Only: Americold offers a range of benefits, including medical/dental/vision insurance, STD/LTD coverage, 401(k) with Company match, FSA, life insurance, EAP, and paid time off, some of which may vary depending on the particular position and whether it is covered by a collective bargaining agreement (CBA).

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