Sr. Contracts Specialist

Performance Foods; Richmond (VA); On-site; USD 70,000 - 110,000; Full time

Job summary

Performance Food Group is seeking a Senior Contracts Specialist to support the Corporate Rebates team within National Finance. You will interpret and implement customer agreements for national accounts, ensuring contract compliance and accurate rebate tracking and disbursement.

Role requires meticulous attention to pricing accuracy, reporting, and internal controls, with cross-functional collaboration and training responsibilities as needed.

Qualifications

• Associates degree or equivalent with 2+ years in a fast-paced accounting/office setting.
• Ability to learn new systems and processes with basic training.
• Capable of fast-paced, high-volume work with accuracy and timeliness.
• Strong verbal and written communication skills.
• Ability to work with large amounts of data in spreadsheets and systems.
• Owns issues to resolution with accountability.
• Prepares accurate, complete, and clear reports.
• Demonstrates strong work ethic and meets tight deadlines.
• Excellent organization and attention to detail.
• Advanced Excel skills (VLOOKUP, PivotTables, IF statements).

Responsibilities

• Assist with rebate, royalty and other MDA entries into the Portal Rebate system.
• Review accruals for accuracy prior to processing.
• Collaborate with PFS Accounting teams on reporting, processing and reconciliations.
• Ensure accurate, timely entry, analysis, reporting and internal controls.
• Set up customer agreements in Portal rebate system per contract terms.
• Assist in training new hires and ongoing team training.
• Communicate with cross-functional teams, customers and sales personnel for reporting.
• Maintain documentation for all agreements.
• Compute credits/debits and fund true-ups related to retro corrections.
• Identify discrepancies and coordinate resolution with business units.

Skills

Excel proficiency

Communication skills

Attention to detail

Data handling

Ownership & accountability

Team collaboration

Education

Associate's degree or equivalent

Bachelor's degree in Accounting/Finance (preferred)

Tools

ERP systems

Job description

Company Description

Performance Foodservice, PFG's broadline distributor, maintains a unique relationship with a variety of local customers, including independent restaurants and hotels, healthcare facilities, schools, and quick-service eateries. A team of sales reps, chefs, consultants, and other experts builds close relationships with customers - providing advice on improving operations, menu development, product selection, and operational strategies. The Performance team delivers delicious food but also goes above and beyond to help independent restaurant owners achieve their dreams.

Job Description

The Senior Contracts Specialist will be a member of PFG's National Finance Department within the Accounting and Finance group and will provide support to the Corporate Rebates team. The position assists with the interpretation & implementation of customer agreements for national accounts to ensure contract compliance as well as accurate rebate, royalty and other fund tracking & disbursement. In this role, you'll will work with the appropriate personnel in resolving issues in a timely manner that impact accurate pricing, reporting, tracking, payment & reconciliation to the customer and profitability to PFG. The job requires a high level of attention to detail and work ethic as the work has a broad impact on delivering the correct price to PFG's customers.

Position Responsibilities may include, but not limited to:

• Assist with rebate, royalty & other MDA requirements entry into the Portal Rebate system
• Review accruals for accuracy prior to processing
• Collaborate cross-functionally with PFS Accounting teams on reporting, processing & reconciliations
• Ensure accurate, timely, and efficient entry, analysis, reporting, and internal controls
• Implement and review the set-up of PFG's customer agreements, verifying the accuracy of the contract set-up in the Portal rebate system to the terms and conditions contained within the agreement.
• Assist in training new hires and ongoing training of existing team members.
• Communicate with cross-functional teams, customers and internal sales personnel to ensure timely and accurate reporting & reconciliation.
• Ensure proper documentation exists for all agreements.
• Compute customer credits/debits and customer fund true-ups relating to retroactive correction or completion of information.
• Determine the origin of discrepancies and work with other business units in the communication and resolution.
• Prepare various ad-hoc reporting for use by cross-functional teams, customers and internal sales personnel within PFG.
• Maintain process documentation.
• Monitor a shared inbox.
• Adapt to frequent changes in processes and workload.
• Collaborate to develop efficiencies within the department.
• Develop and document standardized procedures
• High attention to detail while executing Distribution Agreements to ensure pricing accuracy, customer satisfaction, and profitability
• Other projects or duties as assigned.

Qualifications

• Associates Degree or equivalent 2+ years of recent experience in a fast-paced office environment in an accounting related function.
• Ability to learn new systems and processes with basic training.
• Ability to work in a fast-paced, high volume environment with emphasis on accuracy and timeliness.
• Strong verbal and written communication skills
• Ability to work with large amounts of computer data.
• Ability to take ownership and be accountable for issue resolution.
• Ability to prepare accurate, complete, and easily understood reports.
• Strong work ethic and ability to meet tight deadlines
• Strong organizational skills and attention to detail.
• Advanced Microsoft Excel skills such as VLOOKUPS, Pivot Tables, IF Statements, etc.
• Self-motivated with great initiative and ability to work independently or as part of a team.
• Must present a highly professional image and attitude.
• Must adhere to company confidentiality requirements.

Preferred qualifications

• Degree in Accounting, Finance or a Business related field.
• Foodservice/distribution experience.
• Experience with ERP systems.

EEO Statement

Performance Food Group and/or its subsidiaries (individually or collectively, the "Company") provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy; (2) the "EEO is the Law" poster and supplement; and (3) the Pay Transparency Policy Statement.