Sr, Contracts Administrator

BlueHalo, an AV company; Corridor North (MD); On-site; USD 100,000 - 130,000; Full time

Job summary

A leading company in the defense sector is seeking a Senior Contracts Administrator to support its CUAS RF Division, overseeing contract management throughout the lifecycle, from proposal preparation to negotiation and execution. The ideal candidate will have a robust understanding of FAR regulations, excellent negotiation skills, and the ability to manage complex contracts with minimal supervision. This role offers a competitive salary ranging from $100,000 to $130,000, along with comprehensive benefits focused on employee well-being.

Benefits

Health Insurance

Paid Time Off

401(k) Company Match

Professional Development Reimbursement

Qualifications

• Strong contract drafting and negotiation skills.
• Experience with both commercial and FAR/DFARS contracting.
• Ability to manage a dynamic portfolio with minimal oversight.

Responsibilities

• Manage contract lifecycle including proposal review, negotiations and contract modifications.
• Support sales in generating quotes while adhering to company policies.
• Negotiate terms with U.S. DoD and international customers.

Skills

Negotiation

Communication

Contract Administration

Education

Bachelor’s Degree in Business or related discipline

Tools

Microsoft Office

Job description

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Description

This position supports the CUAS RF Division within AV, which leverages radio frequency (RF) technologies for counter-unmanned aircraft systems (CUAS). AV’s solutions and products are designed to detect, track, identify, and mitigate drones, addressing emerging threats. The division primarily consists of commercial product-based purchase orders, fulfilled either through prime contractors, international customers, or directly with the U.S. Government, typically under Firm Fixed Price (FFP) arrangements. Additionally, the portfolio includes FAR-based development contracts, awarded on both Cost Reimbursement and Fixed Price terms. Operating in a fast-paced environment, the division is projected to exceed $100 million in annual revenue. The ideal candidate will possess strong contract administration expertise, a solid understanding of both commercial and FAR/DFARS-based contracting, and the ability to manage a dynamic portfolio with minimal oversight. The ideal candidate will have excellent negotiation, communication, and organizational skills, and thrive in a fast paced environment that requires agility, attention to detail, and cross-functional collaboration.

Job Details

Description

This position supports the CUAS RF Division within AV, which leverages radio frequency (RF) technologies for counter-unmanned aircraft systems (CUAS). AV’s solutions and products are designed to detect, track, identify, and mitigate drones, addressing emerging threats. The division primarily consists of commercial product-based purchase orders, fulfilled either through prime contractors, international customers, or directly with the U.S. Government, typically under Firm Fixed Price (FFP) arrangements. Additionally, the portfolio includes FAR-based development contracts, awarded on both Cost Reimbursement and Fixed Price terms. Operating in a fast-paced environment, the division is projected to exceed $100 million in annual revenue. The ideal candidate will possess strong contract administration expertise, a solid understanding of both commercial and FAR/DFARS-based contracting, and the ability to manage a dynamic portfolio with minimal oversight. The ideal candidate will have excellent negotiation, communication, and organizational skills, and thrive in a fast paced environment that requires agility, attention to detail, and cross-functional collaboration.

The ideal candidate is a proactive, resourceful, and solution-oriented professional who is comfortable wearing multiple hats, advising internal stakeholders, and taking initiative to drive results in support of strategic objectives. This role requires a go-getter with a team-first mentality who thrives in a cross-functional, fast-paced, and dynamic environment, and who can operate effectively with limited guidance and high autonomy.

Responsibilities

• Perform contract management and administrative duties throughout the contract lifecycle including, but not limited to, proposal review and preparation, leading pre- and post- award negotiations, executing contract modifications, initiating contract close-outs and providing overall program support for complex, multi-year contracts
• Support BD/Sales staff in the generation of quotes and proposals within designated timelines ensuring adherence to approved price lists, AV’s terms and conditions, and RFP/Q requirements.
• Analyze RFPs, RFQs, and solicitations (e.g., FAR Part 12/15 or DFARS clauses) including the coordination of proposal inputs, ensuring pricing and terms align with corporate policy.
• Negotiate favorable terms with U.S. DoD agencies, Primes, and FMS/foreign customers, largely pushing AV’s T&C’s.
• Work with Trade Compliance to assess ITAR/EAR applicability. Support development of Technology Assistance Agreements (TAAs) or DSP licenses.
• Maintain knowledge of FAR Part 12 (Commercial Items), Part 15 (Negotiated Procurements), DFARS, and agency supplements.
• Lead the preparation, submission, and defense of commercial item determinations (CIDs) in accordance with FAR Part 12, DFARS 212.102, and applicable agency guidance by conducting market research, analyzing historical sales and pricing data, and coordinating with cross-functional teams (engineering, pricing, legal) to substantiate commerciality assertions. Respond to customer RFIs and challenges, support negotiations involving commercial item status, maintain a centralized repository of CID documentation for audit readiness, and monitor regulatory changes impacting commercial item acquisitions. Lead contract negotiations with variety of customers, especially with Large Prime Defense Contractors and the US Government. Ensure and coordinate with internal stakeholders on the proper setup within Unanet.
• Responsible for leading Organizational Conflict of Interest (OCI) compliance efforts, including conducting and coordinating OCI sweeps to identify, assess, and mitigate potential conflicts across programs and proposals
• Responsible for leading Truth in Negotiations Act (TINA) compliance, including conducting and coordinating cost or pricing data sweeps to ensure accuracy and completeness of certified cost or pricing submissions
• Drafting and redlining various agreements such as software bailment agreements, license agreements, End-User License Agreements, Commercial agreements and Terms and Conditions
• Responsible for ensuring that agreements/terms and conditions comply with all applicable regulations and requirements, while also adhering to company policies and protecting company proprietary information.
• Provide guidance and advise management on contractual rights, obligations and provide contract interpretation of terms and conditions to program management/business leaders identifying risks and providing risk mitigation strategies
• Proactively engage with program teams and customers to ensure that programs are executing to contract requirements, managing scope, meeting contractual milestones, and mitigating risks throughout contract execution
• Ensure that terms and conditions comply with all contract requirements, internal policies and all Federal, State and applicable laws.
• Maintain consistent and organized files for programs
• Responsible for ensuring that agreements/terms and conditions comply with all applicable regulations and requirements, while also adhering to company policies.
• Demonstrated ability to work effectively with stakeholders across the organization, including regular senior management level briefings on key issues.
• Experience drafting and developing cost volumes in response to competitive government solicitations, including coordination with cross-functional teams to ensure compliance, accuracy, and alignment with technical and management volumes
  
  

Basic Qualifications

• Proven Contract Drafting and Negotiation skills.
• Strong Interpersonal, Written & Verbal Communication Skills.
• Critical Thinker and Command Decision Maker
• Proficient use of Microsoft Office products (Word, Excel, PowerPoint, Access, Project, Outlook)
• FAR/DFAR knowledge; working knowledge of US Government acquisition laws and regulations
• Broad experience with a variety of contract types: firm fixed price, cost-type, commercial/non-commercial, production, development, license, non-disclosure and teaming agreements
• Experience negotiating terms and conditions with large Primes, and experience managing multiple contract types (Firm Fixed Price, Cost-Plus, T&M) for products and software, also including R&D
• Experience working proposals to include, but not limited to developing Ground Rules and Assumptions, analyzing risk, assessing Termination Liability Schedules, Milestone Payment Schedules, Terms and Conditions and Reps and Certs
• Experience selling and negotiating commercial products, terms and conditions and licenses.
• Bachelor’s Degree in Business or related discipline such as Finance, Supply Chain, or Accounting and/or a minimum of 6 years of experience with contract negotiation, award, and administration
• Majority of career spent in Aerospace and/or Defense Contracts organization
• Demonstrated expertise in contracts and subcontracts management; specifically, as the contract negotiator or lead.
• Experience in reviewing RFP/RFQ’s and ensuring compliance with proposals
• Ability to work independently with limited guidance
• Ability to be granted a Security Clearance with DoD
  
  

Preferred

• Active Security Clearance
• Federal Contract Manager (CFCM) certified
• Experience with accounting systems such as Costpoint and Unanet
• Experience working Other Transaction Agreements (OTAs) both direct with the Government and through Consortiums
• Experience managing large Indefinite Delivery/Indefinite Quantity (IDIQ) contracts
• Experience in pricing activities related to cost estimation, proposal development, Basis of Estimate (BOE) development, and cost/price analysis/justification
• Experience preparing and negotiating data rights assertions, including technical data and software deliverables, as well as advising and educating internal teams on data rights strategy and compliance. Experience supporting and responding to audit inquiries and requests from the Defense Contract Management Agency (DCMA) and Defense Contract Audit Agency (DCAA), including coordination of documentation related to cost proposals, indirect rates, and contract compliance
  
  

Travel Requirements

• Up to 25% travel required to AV or Customer facilities
  
  

Salary Range: $100-$130k

The BlueHalo, an AV Company pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Determination of official compensation or salary relies on several factors including, but not limited to, level of position, job responsibilities, geographic location, scope of relevant work experience, educational background, certifications, contract-specific affordability, organizational requirements, alignment with local internal equity as well as alignment with market data.

Our compensation package also includes components designed to support employees’ total well-being, which should be considered when evaluating our competitive benefits package. These benefits include health insurance, life insurance, disability, company holiday and paid time off, parental leave, 401(k) company match and contributions, professional development/training reimbursements, and other work/life programs.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Defense and Space Manufacturing

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