Sr. Construction Administrator - Mission Critical

HKS, Inc; Phoenix (AZ); On-site; USD 85,000 - 120,000; Full time

Job summary

HKS, Inc is seeking an experienced construction administration leader based in Phoenix, Arizona. The role involves overseeing multiple concurrent construction projects, ensuring precise communication among teams, and maintaining compliance with all building codes and regulations. The ideal candidate will have an accredited degree in Architecture or related fields, along with over 10 years of experience in the industry. This position demands advanced technical skills, problem-solving abilities, and the capability to foster strong client relationships.

Qualifications

• Typically 10+ years of experience required.
• Architectural registration preferred.
• Sustainable design accreditation preferred.

Responsibilities

• Manage team through construction phase activities.
• Coordinate with design team and stakeholders.
• Review and manage requests for information (RFIs).
• Ensure compliance with project contract documents.
• Conduct periodic site visits and inspections.

Skills

Advanced skills in Navisworks

Advanced skills in Bluebeam

Basic skills in Revit

Advanced skills in MS Office Suite

Basic skills in Photoshop

Intermediate skills in Illustrator

Intermediate skills in InDesign

Advanced knowledge of sustainability

Advanced knowledge of building codes

Education

Accredited professional degree in Architecture

Job description

Overview:

A recognized leader in construction administration who provides technical leadership and acts as an advisor on large scale projects. Possesses strong communication skills, a flexible attitude, ability to solve problems creatively and ability to foster and manage effective client relationships. Responsible for high-impact decisions in application of codes and building systems. Endorses the firm's values by personally influencing client service, innovation and communication.

Responsibilities:

• Manges and leads team through Construction Phase Activities for several concurrent projects, including jobsite meetings, correspondence, submittals and payment application reviews
• Works closely and diligently with Owner, Architect/Engineer Team, and Contractor representatives to achieve project goals/requirements, and employs standard protocol for communication with and between team members to include the Owner, Architect/Engineer team and Contractor representatives
• Proactively applies knowledge of codes and all types of building systems (architectural, civil, structural, etc.) to projects
• Reviews and manages Requests for Information (RFI) and submittals and maintains current documents using HKS' construction document management software
• Effectively communicates with design team to gain understanding of design intent
• Coordinates with design team, issues required document revisions and communicates legal ramifications of changes to the contract documents during construction phase
• Monitors owner and/or contractor directed changes for requests that fall outside of basic services agreement; notifies PM of any potential additional services
• Checks submittals (i.e., shop drawings and product data) to determine conformance with project contract documents, design intent as well as HKS standards, best practices and quality expectations
• Performs periodic site visits, observations and inspections and prepares field reports
• Interprets results of laboratory tests and implements the necessary course of action required by test results
• Applies knowledge of the effect of atmospheric conditions on building materials and components during and after construction, to include the practice of quality assurance
• Evaluates cost-related aspects of the project and administers change orders, proposed changes, construction change directives, substitutions, time delays and payment applications in accordance with contract and project requirements
• Provides feedback about issues for improvements (constructability, material appropriateness, clarity, function, equipment coordination, etc.) to project team
• Builds consensus among team members and achieve project goals by facilitating communication between Owner, Architect, Contractor and Consultants and by maintaining current knowledge of the Owner-Architect Agreement, Owner-Contractor Agreement, Architect-Consultant Agreement and any additional services agreements
• Resolves issues with inspectors and other authorities having jurisdiction while maintaining current knowledge of applicable codes for project
• Leads and collaborates in team meetings to discuss project issues, technical issues and coordination with other disciplines
• Responsible for preparing and/or reviewing meeting minutes and appropriate documents for consultant coordination meetings
• Travel may be required

Qualifications:

Education and Experience

• Accredited professional degree in Architecture, Architectural Engineering, Engineering, Construction Science or related field preferred
• Typically 10+ years of experience

Licenses and Certifications

• Architectural Registration preferred
• Sustainable design accreditation preferred

Knowledge, Skills and Abilities

Advanced - expert-level experience, knowledge or skills

Intermediate - experience, knowledge or skills required to produce high-quality solutions or work

Basic - familiar with primary concepts or capabilities and may perform elementary functions depending on role

• Advanced skills in Navisworks and Bluebeam required
• Basic skills in Revit required; intermediate preferred
• Advanced skills in MS Office Suite required
• Basic skills in Photoshop, Illustrator and InDesign required
• Advanced knowledge of sustainability and integrated design guidelines required
• Advanced knowledge of the Owner-Architect Agreement, Owner-Contractor Agreement and Architect-Consultant Agreements required
• Advanced knowledge of materials, construction techniques, building codes, architectural building systems, accessibility guidelines and QA/QC process required
• Advanced ability to research and apply/incorporate into technical documents required
• Advanced experience with the entire project lifecycle, through post-occupancy required
• Advanced experience with managing and performing duties in a fast-paced environment required
• Advanced organizational skills and the ability to work on multiple projects at the same time required
• Advanced ability to manage team with diplomatic leadership style which puts value on relationships and collaboration, both internal and external required
• Advanced presentation, graphic and visualization skills to communicate ideas required
• Intermediate ability to maintain existing client relationships and build new client relationships required
• Intermediate ability to communicate in a clear, concise and professional manner both verbally and in writing required
• Intermediate Ability to problem solve and apply innovative solutions required
• Advanced ability to collaborate and encourage collaboration in a team environment required
• Advanced ability to work on multiple projects at the same time required
• Advanced ability to effectively meet deadlines at expected quality required

If you currently work for HKS, please submit your application via the Internal Careers Portal.

HKS is an EEO/AA Employer: M/F/Disabled/Veteran