Sr. Conference Services Manager

Westin Dallas Stonebriar; Frisco (TX); On-site; USD 50,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401(k) with match

Discounts

Travel perks

Job summary

HEI Hotels and Resorts in Frisco, TX seeks an experienced Convention Services professional to lead planning and execution for large group events. You will manage client communications, coordinate with banquet, culinary and operations teams, and drive successful outcomes for meetings and celebrations.

The role emphasizes forecasting, budgeting and long-term client relationships, with opportunities to influence menu design and event setup.

Qualifications

• Experience in hospitality catering sales and event management.
• Strong closing and negotiating skills.
• Ability to lead and coordinate planning for large groups.

Responsibilities

• Create conference plans through active communication, planning and team leadership.
• Forecast monthly and annual budgets for events.
• Improve meeting planner satisfaction and re-book repeat business.
• Optimize room rental charges and event profitability.
• Participate in industry organizations (NACE, MPI) and networking.
• Coordinate with banquet and kitchen to price and execute menus.

Skills

Catering sales

Client relations

Negotiation

Event planning

Tools

Delphi

Word

Excel

Job description

About UsThe Westin Dallas Stonebriar Golf Resort & Spa takes an intuitive approach to the well-being of our guests. Luxurious in experience, but not too uptight. We provide a relaxing retreat outside of the city in the beautiful Stonebriar neighborhood in Frisco. The resort includes 302 rooms, 3 dining outlets, a luxurious spa, access to the championship Fazio golf course, an on-site Topgolf Swing Suite and 30,000 sq. ft. of indoor and outdoor event space. Whether you are looking for a a full-time career opportunity or seasonal position, this is the place to work. The resort’s vast offerings allow flexibility to associates who like to work in a variety of areas and provides fantastic learning opportunities and unending career growth. You can be part of a passionate team that has fun, works hard, and loves one another. When you join the HEI family, you also get the benefit of the HEI Loves culture. HEI Loves is dedicated to celebrating our associates by offering the most competitive compensation, benefits, and PTO programs. Our associates are also eligible to take advantage of everything from health and wellness packages and robust retirement plans to travel perks, product and service discounts, and much more.Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!We value U.S. military experience and invite all qualified military candidates to apply.CompensationTipped/Service Charge Eligible? NoDiscretionary Performance Bonus Eligible? NoOverviewCreate the desired conference and meet clients’ needs through active communication, planning, and team leadership.Essential Duties and ResponsibilitiesAn understanding of both monthly forecasting and the annual budget process.Understand the importance of raising the meeting planner evaluation scores and implement effective methods to ensure exceeding meeting planner satisfaction.Optimize room rental charges.Consistently participate in the re-booking of repeat business by having a track record of long-term client relationships.Actively participate in industry related organizations (NACE, MPI).Thorough knowledge of sales techniques including strong closing skills as well as negotiating skills.Comfortable with hotel site inspections and client presentations.Excellent creative skills to provide innovative set-ups, menus, and functions for groups. Ability to generate creative and innovative menus while working closely with Chef on pricing specialty menus.Work closely with banquet department on operations and event execution, ability to quickly evaluate alternatives and decide on a plan of action.Provide overall direction, coordination, and ongoing evaluation of operations. Detailed execution of all banquet event orders generated by the Convention Services Department.Experience providing Audio/Visual equipment and operating Audio/Visual as a profit center.Excellent knowledge of computers, specifically Delphi, Word, and Excel.Monitor group room blocks and pick up, generate detailed resumes for the operating departments.Ability to work with outside vendors to ensure client satisfaction for all events/groups.Comply with attendance rules and be available to work on a regular basis.Perform any other job-related duties as assigned.Qualifications and SkillsPrior experience in the field of hospitality with specific experience in catering sales is essential.Minimum of one year within the Hospitality Industry required.Must have experience at a similar size and quality hotel.Must possess computer skills, including, but not limited to, use of Microsoft Word, Excel, and Delphi.Knowledge of sales skills, revenue management, training, and motivation of peers.Knowledge of hotel features, benefits, and competing hotels within the market.Ability to execute appropriate action plans.Knowledge of hotel operations, including marketing plans, security and safety programs, personnel and labor relations, preparation of business plans, repairs, maintenance, budget forecasting, quality assurance programs, hospitality law, and long-range planning.Ability to work effectively under time constraints and deadlines.Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.BenefitsHEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.