Sr. Clinic Office Manager - Bariatric Surgery and Operations

OU Health; Oklahoma City, Homestead (OK, FL); On-site; USD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a dynamic Sr. Clinic Office Manager to oversee the daily operations of a bariatric surgery clinic. This role involves supervising staff, managing budgets, and ensuring high-quality patient care. The ideal candidate will have a strong background in healthcare management, excellent communication skills, and a passion for improving clinic processes. Join a forward-thinking organization that values its employees and offers a comprehensive benefits package, including PTO, 401(k), and medical plans. This is an exciting opportunity to make a significant impact in a supportive environment.

Benefits

PTO

401(k)

Medical Plans

Dental Plans

Qualifications

• Bachelor's degree required, preferably in Accounting, Business Administration, or Health Care Administration.
• 3-5 years of leadership experience in a clinic setting.

Responsibilities

• Oversees daily clinic operations and supervises staff.
• Manages complaints and ensures patient billing is processed accurately.
• Assists in budget preparation and maintains clinic supplies.

Skills

Management and Organizational Processes

Healthcare Policy

Medicaid and Medicare Guidelines

Communication Skills

Supervision and Training

Problem-Solving

Education

Bachelor's Degree in Accounting

Bachelor's Degree in Business Administration

Bachelor's Degree in Health Care Administration

Job description

Position Title:Sr. Clinic Office Manager - Bariatric Surgery and OperationsDepartment:Bariatric Surgery ClinicJob Description:Job Description

Job Description

General Description: Oversees the daily operation of a clinic.

Essential Responsibilities:

• Personnel Supervision. Supervises clinic staff. Issues first and second level warnings, conduct performance appraisals, and handles personnel issues as they arise. Coordinates time reports and leave requests. Completes all new hire information, schedules training, and completes necessary forms. Ensures staff is well equipped to perform their duties.
• Budget Assistance. Provides assistance to the Clinic Administrator when preparing the budget. Ensures spending remains within acceptable budget levels by monitoring spending.
• Complaint Management. Manages complaints from all sources including patients, staff, physicians, etc. Intercedes with physician and initial complaint. Works in conjunction with Clinic Administrator to address complaints. Reviews, investigates, and resolves all outstanding complaints in the complaint tracking system.
• Accounts Payable. Codes invoices, maintains appropriate copies, provides information related to invoices, etc. Maintains basic knowledge of CPT and ICD-9 coding.
• Billing Assistance. Assists Departmental Billing Manager by solving problems with billing. Examines billing procedures and seeks to improve registration and billing errors. Ensures patient billing information and patient records are accurately processed in a timely manner.
• Supply Maintenance. Maintains supplies for the clinic by ordering and tracking supplies.
• Liaison. Serves as the liaison between HCA and the laboratory, radiology, insurance companies, etc. to ensure appropriate information is present.
• Report Preparation. Runs queries and prepares clinical reports on write-offs, charges, and collections monthly.
• Clinic Assistance. Provides assistance to the clinic by scheduling, completing referrals and authorizations, checking patients in and out, and completing lab and x-ray requisitions.

General Responsibilities:

• Performs other duties as assigned.

Minimum Requirements:

Education:Bachelor's degree required. Degree in Accounting, Business Administration, Health Care Administration, or related field preferred

Experience:3-5 years of progressive leadership experience in an inpatient or outpatient clinic setting required.

Licensure/Certifications/Registrations Required:None required.

Knowledge, Skills & Abilities:

• Advanced knowledge of management and organizational processes and healthcare policy.
• Advanced knowledge of Medicaid and Medicare guidelines and other applicable federal and state laws.
• Ability to plan, organize, direct, and schedule clinic employees.
• Ability to train and mentor other clinic personnel.
• Excellent verbal and written communication skills.
• Must be able to supervise, train, and evaluate staff.
• Ability to identify and present to management improvements to overall patient care and improvements to the clinic processes.

Current OU Health Employees - Please click HERE to login.OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.