Sr. Clinic Assistant

University of Miami; Miami, Northern (FL, KY); On-site; USD 38,000 - 46,000; Full time

Job summary

The Senior Clinic Assistant at University of Miami/UHealth is a full-time, hybrid position based in Miami. The role works directly with patients to obtain information for medical records and supports nursing activities and laboratory collections to prepare first clinic visits.

Responsibilities include handling patient signatures, coordinating record retrieval, and maintaining accurate confidential charts in line with hospital policies. Evening/night/weekend availability may be required.

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of relevant experience.
• Ability to analyze, organize and prioritize work under pressure.
• Ability to handle confidential information with discretion.
• Ability to work evenings, nights, and weekends as necessary.

Responsibilities

• Explain HIPAA to patients and obtain signatures.
• Submit signed consents to retrieve medical records and reports.
• Track pending records to ensure delivery before visits.
• Communicate with nurse coordinators when records are unavailable.
• Travel within the facility to retrieve records and supplies.
• Assist with specimen collection and preparation when needed.
• Maintain accurate, confidential clinical records.
• Assemble and process patients’ charts.
• Assist with clerical duties (phone, faxes, emails, scanning).
• Adhere to policies and safeguard university assets.

Skills

Attention to detail

Flexible schedule

Interpersonal skills

Organizational skills

Education

High school diploma or equivalent

Job description

Sr. Clinic Assistant

The University of Miami/UHealth Department of UMH- SCCC has an exciting opportunity for a Full Time, Sr. Clinic Assistant to work Hybrid in Miami.

Core Job Summary

The Senior Clinic Assistant works directly with patients and various healthcare facilities to obtain patient information for medical records in preparation for first clinic visits. The incumbent also assists with patient care, such as nursing activities and laboratory collections.

Core Responsibilities

• Explains HIPPA to patients and obtains signatures.


• Submits signed consents to healthcare centers to initiate retrieval of medical records, x-rays, and other pertinent reports.


• Tracks pending records to ensure delivery prior to clinic visits.


• Communicates to the appropriate nurse coordinator if difficult or unable to obtain pertinent records.


• Travels within the facility and campus to retrieve records, films, or CDs.


• May collect and prepare specimens.


• Maintains accurate clinical records per hospital policy while preserving confidentiality of patient information.


• Assembles, completes, and processes patients’ charts.


• Assists with ordering, receiving, distributing, sorting, and storing supplies.


• Reports suspicious or unusual incidents to appropriate supervisory personnel.


• Assists with clerical duties, to include receiving phone calls, sending faxes and emails, and scanning and copying documents.


• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

• High school diploma or equivalent


• Minimum 3 years of relevant experience


• Skill in completing assignments accurately and with attention to detail.


• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.


• Ability to process and handle confidential information with discretion.


• Ability to work evenings, nights, and weekends as necessary.


• Commitment to the University’s core values.


• Ability to work independently and/or in a collaborative environment.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care.

We're the challenge you've been looking for.

Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service.

A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System (\"UHealth\") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs.

Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.

Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.