Sr. Client Service Associate, Private Wealth

The Coury Firm; Pittsburgh (Allegheny County); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision insurance

401(k) with match

PTO & holidays

Education support

Life and disability insurance

Career advancement

Collaborative culture

Job summary

The Coury Firm in Pittsburgh, PA is seeking a Sr. Client Service Associate in Private Wealth to support Advisors and clients with service, account administration, and money movement.

You will manage onboarding, complex requests, custodial coordination, and workflow improvements while mentoring junior team members and ensuring compliance with firm policies and industry regulations.

Qualifications

• Bachelor's Degree and 5+ years in wealth management or related field.
• Series 65 or 66 license required or to be obtained within 180 days.

Responsibilities

• Assist with client onboarding and account establishment.
• Serve as primary contact for complex client service requests.
• Coordinate money movement, transfers, and custodian inquiries.
• Maintain CRM and document management accuracy.
• Mentor junior team members and improve workflows.

Skills

Communication

Leadership

Time management

Client relationship management

Team collaboration

Analytical thinking

Ethical practice

Education

Bachelor's Degree

Series 65/66 license

Tools

Schwab Advisor Center

CRM systems

Microsoft Office Suite

Custodial platforms

Portfolio management software

Job description

Sr. Client Service Associate, Private Wealth

REPORTS TO:

The Sr. Client Service Associate will report directly to the Senior Advisor as well as to the Managing Director of Investment Operations, or their designee.

POSITION SUMMARY:

The position of Senior Client Service Associate for The Coury Firm's Private Wealth division (the “Firm”) is a senior-level client service role responsible for supporting Advisors and clients through exceptional service, operational excellence, and accurate execution of client account activities. The Senior Client Service Associate will provide advanced support in client onboarding, account administration, custodial coordination, money movement processing, workflow management, and client service matters. This individual serves as a key resource to Advisors and fellow Client Service Associates, handling more complex client requests while helping maintain consistency, efficiency, and best practices across the client service team. This position works collaboratively with Advisors, Client Service Associates, Investment Operations, Compliance, Reporting, and Senior Management to support the delivery of investment management, comprehensive financial planning, risk management, estate planning, and other wealth management services. The role also assists with Advisor-directed trading activities, custodial processes, and operational initiatives, while helping mentor and develop less experienced team members.

RESPONSIBILITIES:

Client Service & Relationship Management

• Assist with client onboarding processes and account establishment.
• Attend client meetings as requested and assist with data gathering, meeting preparation, meeting notes, and follow-up activities.
• Serve as a primary point of contact for complex client service requests and account-related inquiries.
• Assist with maintenance of client relationships by responding to questions regarding investment accounts, service requests, and Firm procedures.
• Interact with clients regarding various requests, including money movement requests, account balances, charitable giving confirmations, check requests, account maintenance, and other service-related matters.
• Maintain accurate and current client information within CRM and document management systems.
• Manage the distribution and receipt of client paperwork and documentation.
• Prepare client letters, correspondence, and emails as needed.
• Schedule restaurant and meeting reservations for client events as needed.
• Take ownership of certain daily operational and client service functions.

Operations & Custodial Administration

• Independently prepare and process account opening, maintenance, transfer, and closure documentation with custodians and applicable vendors.
• Facilitate and monitor account transfers and account maintenance requests to ensure timely completion.
• Execute money movement transactions, including wires, ACH transfers, journals, and standing authorization requests in accordance with Firm policies and regulatory requirements.
• Serve as a primary liaison with Schwab and other custodial partners regarding account administration, service requests, and issue resolution.
• Assist in resolving operational issues, exceptions, and escalations related to client account servicing.
• Work closely with Advisors, Reporting, Compliance, Investment Operations, and other internal teams to ensure timely execution of client requests and deliverables.
• Assist with Advisor-directed trading activities, rebalancing support, and related custodial processing in accordance with Firm policies and procedures.
• Monitor workflows and communicate proactively regarding deadlines, outstanding items, and operational constraints.

Workflow Management & Process Improvement

• Utilize CRM systems to submit and assign tasks, create and maintain client records, monitor workflows, generate reports, and track service requests.
• Assist in identifying opportunities to improve workflows, efficiencies, and client service processes.
• Help develop, document, and maintain operational procedures, workflows, templates, and reference materials.
• Demonstrate advanced proficiency with firm systems, custodial platforms, CRM systems, and operational tools.
• Escalate operational risks, client service concerns, and process exceptions in a timely and professional manner.
• Assist with special projects and operational initiatives as assigned.

Leadership & Team Development

• Serve as a resource and mentor for Client Service Associates and newer team members.
• Assist with onboarding and training of Client Service Associates.
• Share best practices and promote consistency in client service and operational processes across the team.
• Take ownership of complex client service and operational matters requiring advanced knowledge and experience.
• Support department initiatives designed to improve scalability, efficiency, and service quality.

QUALIFICATIONS:

• Bachelor's Degree with five (5) or more years of related experience in wealth management, client service, financial services, or investment operations.
• Series 65 or 66 license required or ability to obtain within 180 days of employment.
• Experience with Schwab Advisor Center and custodial platforms preferred.
• Understanding of wealth management operations, account administration, money movement procedures, and client service workflows.
• Knowledge of industry rules, regulations, and custodial practices.
• Possess exceptional professional verbal and written communication skills, including the ability to interface in a professional, cordial, and confident manner.
• Demonstrate strong organizational and time management skills to successfully manage multiple projects, workflows, and competing priorities.
• Ability to exercise discretion and professionalism when handling confidential information.
• Ability to collaborate effectively and work well within a team structure.
• Ethically driven with an unwavering commitment to client service.
• Proficient in Microsoft Office Suite, including Excel, Outlook, PowerPoint, Word, and OneNote.
• Proficiency in CRM systems, document management platforms, and portfolio management software.
• Demonstrated ability to work independently while maintaining accountability and accuracy.

PROFESSIONAL QUALITIES & FOUNDING PRINCIPLES

• Leadership: The ability to direct and contribute to initiatives and processes within the organization.
• Ethical Practice: The ability to integrate core values, integrity, trustworthiness, and accountability throughout all organizational and business practices.
• Effective Communication: The ability to effectively cooperate and exchange information with stakeholders, staff, and clients.
• Critical Evaluation: The ability to interpret information to make business decisions and recommendations.
• Global & Cultural Sensitivity and Effectiveness: The ability to value and consider the backgrounds and perspectives of all parties.
• Relationship Management: The ability to manage interactions to provide service and to support the organization and its clients.
• Business Acumen: The ability to understand and apply information that can contribute to the organization's strategic plan.

BENEFITS

At The Coury Firm, we believe our people are our greatest asset. We offer a comprehensive and competitive benefits package designed to support your personal, professional, and financial well-being.

Our benefits include:

• Competitive base salary with performance-based bonus opportunities
• Comprehensive medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off (PTO) and paid holidays
• Continuing education and professional development support
• Life and disability insurance
• Opportunities for career advancement within a growing,entrepreneurial firm
• Collaborative, team-oriented work culture

FOUNDING PRINCIPLES

• Unwavering Integrity - be ethical in everything you do
• Tenacious work ethic - Always be prepared and one step ahead
• Selfless Service - Act with selflessness, caring humility and passion
• Strong Leadership - Do what is right, and not just what is easy
• Devotion to Education - Be committed to personal client continued education

OUR CULTURE

At The Coury Firm, we foster a collaborative, entrepreneurial environment where team members are empowered to take initiative, think strategically, and grow both personally and professionally. We believe in a hands-on, client-focused approach rooted in trust, transparency, and excellence. Every team member plays a critical role in delivering exceptional outcomes for our clients.

Equal Opportunity Employer

The Coury Firm is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are made based on qualifications, merit, and business needs, without regard to race, religion, gender, age, disability, or any other protected status.