Sr Admissions Coordinator- Dunn Behavioral Science Center -(Evenings)

Houston Dose; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

100% paid medical premiums for full‑t/

Generous time off including holidays

Longevity and pension plan

Job summary

UTHealth Houston's Behavioral Sciences Campus seeks an Admissions Coordinator to support pre-admissions and admissions activities. The role involves coordinating patient admissions, bed allocation, and related scheduling, while ensuring compliance with hospital policies and regulatory requirements.

Strong organizational and communication skills are essential, with a minimum of 3 years of related experience and an Associate's Degree or equivalent experience.

Qualifications

• Associate's Degree or relevant experience in lieu of education required.
• At least 3 years of related experience.
• Strong organizational and communication skills.

Responsibilities

• Under general supervision, coordinates pre-admissions and admissions tasks, ensuring timely and accurate processing of patient admissions.
• Assists with staff scheduling and workload distribution for the admissions team.
• Responds to inquiries, processes documents, and tracks admissions and bed allocations across units.
• Coordinates bed allocation and changes between departments and external parties.
• Uses hospital information systems to verify patient information and insurance status.

Education

Associate's Degree

Job description

UTHealth Houston’s Behavioral Sciences Campus, the largest academic psychiatric hospital in the country, is hiring Admissions Coordinators to join our Admissions team!

Schedule, with rotating weekends and holidays

• 3pm to 11:30pm

The John S. Dunn Behavioral Sciences Center and Harris County Psychiatric Center at UTHealth Houston create our Behavioral Sciences Campus. BSC offers individualized inpatient treatment options for a variety of behavioral health disorders across the 23 units on-site. These units include treatment in child/adolescent, adult/geriatric, co-occurring disease, psychosis, and competency restoration units.

The Senior Admissions Coordinator provides guidance, mentoring, and operational support to Admissions Coordinators, promotes adherence to hospital policies and regulatory requirements, collaborates with nursing leadership and physicians, and assists in resolving workflow issues to ensure timely, safe, and high-quality patient admissions.is responsible for managing and facilitating the patient admission process. Strong organizational and communication skills are essential for this role.

All BSC employees go through a mandatory 2-week hospital-wide orientation. Monday through Friday, 8:00am – 4:30pm.

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary

Under general supervision, the Senior Admissions Coordinator performs a variety of moderately complex tasks to include the communication and coordination of pre-admissions and admissions functions. Assists with the development of staff schedules and distributes assignments and workloads.

Position Key Accountabilities

• Assist the director with the development of the department's work schedule and with the monitoring of staff assignments and workloads.
• In the absence of the manager and director respond to grievances and complaints.
• Conducts special studies and projects as assigned; researches information, reconciles daily reports.
• Handles inquiries, collects and processes documents, record keeps, and reports complications for all pre-admissions, direct admissions, walk-ins, and warrants.
• Coordinates bed allocation and cancellations between HCPI, Probate Courts, and MHMRA services and the Centers of Excellence Units at HCPC.
• Uses insurance software systems to search for patients in government sponsored insurance programs.
• Reviews all clinical and financial packets to determine completeness and account for all admissions and pre-admits.
• Performs all discharges, transfers, programs changes in the software system.
• May provide patient property control and conducts searches of all patient property and belongings.
• May interview and communicate with patient and family members to obtain information.
• Performs other duties as assigned.

Certification/Skills

• None

Minimum Education

Associate's Degree or relevant experience in lieu of education required

Minimum Experience

3 years of related experience required

Physical Requirements

Exerts up to 50 pounds of force occasionally and/or up to 20 pounds frequently and/or up to 10 pounds constantly to move objects.

Security Sensitive

This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.

Residency Requirement

Employees must permanently reside and work in the State of Texas.