Sr. Administrator, Project

AECON; Washington (District of Columbia); On-site; USD 41,000 - 69,000; Full time

Benefits offered by this job

Health Insurance Benefits (Comprehans)

401K (comprehensive match plan)

Paid Vacation (vacation/wellness days)

Health and Wellness Home Benefit

Tuition Reimbursement

Green Home Energy Benefit

Job summary

Aecon seeks a Senior Administrative Assistant to support day-to-day office activities and provide administrative support for various projects within our power business. The role emphasizes document control, procurement support, and coordination across teams.

Ideal candidates bring at least 10 years of related experience, strong PC skills, and excellent written and verbal communication. This position requires the ability to multitask and manage multiple projects efficiently.

Qualifications

• Minimum 10 years of related experience; 4 years with a company preferred.
• Proficient in PC applications and MS Office; SAP knowledge preferred.
• Strong written and verbal communication; ability to manage multiple projects.

Responsibilities

• Perform advanced project administrative duties in support of our power business and leadership organization.
• Coordinate with PEM and PIM; provide general project administration, document control, meeting coordination.
• Support procurement by developing requisitions and purchase orders using SAP.
• Assemble and analyze information; prepare reports, manuals, agendas, correspondence.
• Coordinate activities across departments and arrange appointments and travel.
• Prepare materials from rough drafts; plan layout of complex reports and tables.

Skills

Word processing

Spreadsheets

Databases

SAP

Communication

Organizational skills

Multitasking

Proactive

Education

High School diploma

Advanced secretarial training

Tools

SAP software

Job description

Come Build Your Career at Aecon! Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always

Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.

Integrity

We lead by example, with humility and courage.

Accountability

We’re passionate about delivering on our commitments.

Inclusion

We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it

Aecon Proud

.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being. Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, and partnerships with Veteran groups, to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

We are seeking an Sr. Administrative Assistant to help manage day-to-day office activities and provide administrative support for various projects and organizational functions. The successful candidate would have experience in general project administration, document control, and procurement, in addition to basic office management.

What You’ll Do Here:

• The successful candidate will perform advanced project administrative duties in support of our power business and the company’s leadership organization.
• Coordinating with the project engineering manager (PEM) and the project information manager (PIM), the administrative assistant will provide general project administration, document control, meeting coordination, in addition to other project-based activities.
• Support the procurement process by developing procurement requisitions and purchase orders using SAP software.
• Assembles and analyzes information, prepares reports, manuals, agendas, correspondence and memoranda.
• Helps coordinate activities across departments.
• May arrange and make notifications of appointments and travel reservations/arrangements.
• Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combine materials from several sources.
• Plans layout of complex reports and statistical tables.

What You Bring to the Team:

Education

High School diploma or equivalent and advanced secretarial training.

Experience

A minimum of 10 years of prior related experience with 4 years of experience with a company is preferred.

Required Skills

• Requires mid to expert knowledge of commonly used Personal Computer applications such as word processing, spreadsheets, and databases.
• Working knowledge of SAP software is preferred.
• Organized, proactive, and able to operate with urgency.
• Excellent written and verbal communication.
• Ability to work on multiple projects at one time.
• Excellent organizational skills and the ability to multitask.
• Possesses a thorough and extensive knowledge of office practices and procedures.

Hourly Range & Benefits

The expected pay range for this role is $30.00 - $50.00 per hour.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Benefits Include

• Health Insurance Benefits (Comprehensive Plan - Dental/Medical/Vision)
• 401K (comprehensive match plan)
• Paid Vacation (vacation/wellness days)
• Health and Wellness Home Benefit (wellness subsidy for fitness/health)
• Tuition Reimbursement (strong career growth support for approved degrees, diplomas and courses)
• Green Home Energy Benefit (a subsidy that can be used for approved green home energy expenses)

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.

Aecon is committed to ensuring all job postings are compliant with all applicable laws. Any candidate who has a concern regarding the contents of this or any other job posting can email .