Sr. Administrative Support Associate, WF Institute for Regenerative Medicine

Atrium Health; Ardmore (NC); On-site; USD 10,000 - 60,000; Full time

Job description

Between June 14, 2025, and July 1, 2025 Atrium Health is transitioning to a new application platform to enhance efficiency and effectiveness of our hiring processes. To ensure a smooth transition and data integrity during this transition we have temporarily limited the number of job postings on the career website.

While active job postings may be reduced during this phase, it is important to note that Atrium Health remains committed to engaging with and attracting top talent. We encourage interested candidates to proactively connect with us by joining one of our established talent communities. Moreover, we will continue hosting in-person and virtual events, offering unique platforms for potential candidates to interact with Atrium Health representatives, learn about our career paths, and gain a deeper understanding of our mission and values.

Sr. Administrative Support Associate, WF Institute for Regenerative Medicine

This job posting is no longer active.

Winston Salem, NC, United States
Job ID: 153743
Job Family: Clerical Support
Status: Full Time
Shift: Day
Job Type: Regular
Department Name: 55811085045829-WF Institute for Regen Medicin

Provide support to administrative manager and senior level management, specifically by taking responsibility for:

• Provide administrative support for WFIRM and administrative staff. Drafting letters and handling correspondence, Domestic and international travel, appointment and calendar management, outside guests meeting and travel.
• Preparing and disseminating internal documents.
• Assume responsibility for financial duties such as purchase requisitions, assisting with equipment purchases, assisting with travel authorizations and payment.
• Responsible for meeting and conference schedulingand planning, to include venue negotiation, handling arrangements such as producing related publications, preparing agendas, handling all related correspondence, making travel arrangements, disseminating information, and coordinating loan or rental of equipment, catering, etc.
• Responsible for scheduling and coordinating arrangements for department visitors and guests, including scheduling meetings with department and other institutional faculty, travel arrangements, reimbursement.
• Act in the absence of management in particular situations, as directed by supervisor.
• Interface with faculty, students, staff and department visitors and guests; answer inquiries and provide authoritative information.
• May assist with approved media activities within the department, such as TV crew activities and interviews, as directed by supervisor.
• Assist with departmental projects, as assigned by supervisor.

EDUCATION/EXPERIENCE

• High school diploma or GED equivalent and two years related experience.

SKILLS & QUALIFICATIONS

• Excellent oral and written communication skills
• Proficient use of Microsoft Office and PeopleSoft
• Strong organizational skills with attention to detail
• Ability to work well with numbers and statistics
• Ability to direct the work of others
• Ability to maintain confidentiality

ESSENTIAL FUNCTIONS

• Performs a variety of complex tasks to assist or relieve direct supervisor of operational and administrative support activities by managing, organizing, prioritizing, completing and/or delegating work on behalf of supervisor when appropriate and within established guidelines, policies and procedures. May sign on behalf of supervisor as delegated.
• Summarizes the content of incoming materials, meeting minutes or other gathered data to assist supervisor with identifying emerging or priority issues.
• Maintains leadership’s or departmental calendar(s). This includes making appointments, arranging meetings, scheduling departmental activities, and arranging travel. Makes arrangements for facilities and audiovisual equipment as needed. Facilitates operational details of department/program/clinic.
• May interview, hire, train and direct students or other administrative staff as assigned. This includes advising on new procedures, coordinating information and accommodating workload needs.
• Responsible for screening and referring callers, taking messages, and routing calls according to procedures. Uses organizational familiarity and discretion to address concerns and escalates to direct supervisor as needed. Provides detailed responses to information requests about programs and activities.
• Prepares routine to complex correspondence, agendas, proposals, course materials, schedules, articles, meeting minutes, reports and other materials. Reviews materials for accuracy and correct format.
• Provides requested information for special reports/projects by researching files and records, retrieving stores data, compiling data, organizing and presenting information in a usable format, such as graphs, tables and charts.
• Assists with business-related financial duties such as tracking accounts, producing financial reports, and providing budget preparation support.
• Prepares, processes and maintains financial operation records, such as payroll, purchasing and requisitions.
• Maintains inventory and supplies for department/program/clinic.
• Performs other related duties as assigned.

WORK ENVIRONMENT

• Clean, well lit, comfortable, office environment