Sr Administrative Secretary - Group Practice Improvement Network - Full Time(40Hrs)/Days - Remote

Henry Ford Health System; Detroit (MI); Remote; USD 80,000 - 100,000; Full time

Job summary

A major healthcare network is seeking a proactive Senior Administrative Assistant to support senior leadership. This remote position requires strong organizational skills and experience in administrative support. Responsibilities include calendar management, drafting correspondence, and leveraging AI tools to enhance workflow. The ideal candidate has 3+ years in administrative roles and proficiency in Microsoft Office. This role presents a unique chance to impact healthcare improvement positively.

Qualifications

• Minimum 3 years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience managing calendars and travel arrangements.

Responsibilities

• Manage complex calendars and schedule meetings for GPIN leadership.
• Draft, proofread, and finalize professional correspondence, reports, and presentations.
• Leverage AI-powered tools for meeting notes and workflow automation.

Skills

Organizational skills

Written communication

Verbal communication

Analytical skills

Problem-solving

Education

High School Diploma or GED

Associate's degree or relevant certification

Tools

Microsoft Office Suite

AI productivity tools

Microsoft Power Automate

Job description

Sr Administrative Secretary - Group Practice Improvement Network - Full Time(40Hrs)/Days - Remote

Senior Administrative Assistant

Full Time - 40 Hours - Benefit Eligible

Location: Remote - On-site as Needed

GENERAL SUMMARY

GPIN (Group Practice Improvement Network) is a national non-profit that empowers medical groups to achieve and sustain performance excellence by sharing best practices. Through collaborative learning communities, thought-provoking conferences, and curated resources, GPIN connects physician and administrative leaders to improve healthcare delivery for patients and staff alike.

We are seeking a highly organized, tech-savvy, and proactive Senior Administrative Assistant to provide comprehensive support to GPIN\'s senior leadership. Reporting directly to the Executive Director, this role goes beyond traditional administrative duties—you\'ll help shape GPIN\'s online presence, streamline processes with automation, and leverage AI tools to enhance efficiency.

This 40-hour/week remote position with full-time benefits offers a unique opportunity to gain hands-on experience in digital branding, automation, and business strategy. If you are detail-oriented, resourceful, and energized by innovation, this is your chance to make a meaningful impact in healthcare improvement.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for GPIN leadership and annual conferences.
• Research and recommend keynote speakers, thought leaders, and resources (e.g., books, podcasts, articles) for member engagement.
• Draft, proofread, and finalize professional correspondence, reports, and presentations.
• Organize and document meetings, including note-taking and summarizing key action items.
• Leverage AI-powered tools for meeting notes, workflow automation, and document management.
• Design impactful PowerPoint presentations with clear, data-driven healthcare visualizations.
• Research and compile content for weekly healthcare summary newsletters.
• Maintain and edit GPIN\'s website to ensure accurate, timely, and engaging content.
• Use Microsoft Forms/Teams Forms to support: Conference registration and attendee management; Polls/surveys for member feedback and knowledge-sharing; Workflow automation for reporting and topic selection.
• Collaborate and liaise with internal teams, member organizations, and external partners.

Required Qualifications

• High School Diploma or GED required; Associate\'s degree or relevant certification preferred.
• Minimum 3 years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with calendar management, scheduling, and travel coordination.
• Strong written and verbal communication skills; proven ability to manage confidential information.
• Skilled at prioritizing and balancing multiple projects in a fast-paced environment.
• Strong problem-solving, organizational, and analytical skills.

Preferred Qualifications

• Experience using AI-powered productivity tools (e.g., Microsoft Copilot) to enhance workflows.
• Familiarity with Microsoft Power Automate or similar platforms for process automation.
• Strong design skills for presentations, newsletters, and other marketing materials.
• Website editing and content management system experience.
• Knowledge of social media and SEO best practices to strengthen GPIN\'s digital presence.

This is more than an administrative role—it\'s an opportunity to contribute to a mission-driven network that shapes the future of healthcare.

Additional Information

• Organization: Henry Ford Medical Group
• Department: Group Practice Imprvmnt Ntwrk