Sr. Administrative Business Partner

Baker Tilly US; Pasadena (CA); Hybrid; USD 42,540 - 59,925; Full time

Job summary

Baker Tilly is seeking a Senior Administrative Business Partner to provide advanced scheduling, travel coordination, and confidential support for principals and leadership across a defined geography, typically in-person or hybrid. This role emphasizes calendar management, briefing prep, and stakeholder communications in a fast-paced environment.

The position requires strong MS Office proficiency, discretion, and the ability to coordinate domestic and international travel, with overtime during

Qualifications

• Must have high school diploma or GED; associate degree preferred.
• 1+ years relevant experience; 5-8 years preferred.
• Excellent organizational skills and ability to triage requests.
• Strong written and verbal communication; draft correspondence and materials.
• Discretion and confidentiality in handling sensitive information.
• Proficiency in Outlook, Word, PowerPoint, Excel; Teams/SharePoint/virtual meeting tools.
• Executive presence to interact with senior leaders.
• Ability to anticipate needs and solve problems in a fast-paced environment.
• Experience coordinating domestic/international travel and complex scheduling.
• Project coordination capabilities and document management.
• Ability to operate in a matrixed organization and adapt to leader needs.
• Ability to work overtime during peak seasons.

Responsibilities

• Manage complex calendars and triage requests; align scheduling with leader priorities; prepare briefing packets.
• Coordinate complex travel itineraries and manage expense submissions.
• Draft correspondence, talking points, and presentation materials; handle confidential information; assist with client deliverables and engagement setup.
• Coordinate onsite and virtual leadership meetings; manage boardroom logistics, AV, catering.
• Track tasks, gather status updates, maintain project documentation; coordinate workflows with stakeholders.
• Perform other duties as required and assigned.

Skills

Advanced MS Office

Executive scheduling

Travel coordination

Confidential information handling

Stakeholder communication

Education

High School Diploma or GED

Associate’s degree

Tools

Microsoft Teams

SharePoint

PowerPoint

Job description

Overview

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.

Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram.

Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.

Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.

Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.

Job Description

The Senior Administrative Business Partner provides advanced administrative support that includes complex scheduling, stakeholder coordination, leadership communications, executive travel, and confidential information management. This role will support principals and leadership teams within a defined geography.

Geography-aligned Sr. ABPs typically operate in an in-person or hybrid capacity to support onsite leadership needs, executive interactions, and market growth.

Responsibilities

• Leader Scheduling & Prioritization: Manage complex calendars; triage incoming requests; align scheduling with leader priorities; create briefing packets and prep materials.
• Leader Travel & Expense Management: Coordinate complex itineraries (multi-leg, international as applicable), handle changes, and manage expense submissions
• Leadership Communications & Materials Support: Draft correspondence, talking points, and presentation materials; manage sensitive and confidential information; support leader messaging. Assist with the production of client deliverables, including client reports. Assist with client engagement set up and support activities as needed, such as new client acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, electronic file coordination, and billing assistance.
• Stakeholder Coordination & Meeting Support: For geo support: managing onsite and virtual leadership meetings, boardroom logistics, AV, catering, visitors, and event needs.
• Light Project / Initiative Coordination: Track tasks, gather status updates, maintain project documentation, and coordinate workflows with cross-functional stakeholders.
• Perform other duties as required and assigned.

Qualifications

• High School Diploma or GED required, Associate’s degree preferred
• 1+ years relevant experience required, 5-8 years preferred
• Advanced organizational and priority management skills including triaging requests and protecting executive time.
• Strong written and verbal communication skills including the ability to draft correspondence, materials, and talking points.
• High level of discretion and confidentiality in handling executive, client, and firm-sensitive information.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration platforms such as Teams, SharePoint, and virtual meeting tools.
• Executive presence and interpersonal maturity to interact with senior leaders and external stakeholders.
• Ability to anticipate needs and solve problems with minimal direction in a fast-paced environment.
• Demonstrated ability to manage complex logistics, including domestic/international travel and multi-stakeholder scheduling.
• Project coordination capability, including task tracking, stakeholder follow-ups, and managing supporting documents.
• Ability to operate effectively in a matrixed and evolving organization, balancing firm standards with leader-specific needs.
• Able to work overtime as requested during peak seasons.

The pay rate range for this job position is $30.88 to $43.50. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant’s skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.