Sr. Administrative Associate

Public Service Enterprise Group; Seattle (WA); Hybrid; USD 56,100 - 84,200; Full time

Job summary

Public Service Enterprise Group is seeking an experienced administrative professional to perform a variety of routine and non-routine tasks for the assigned department in a hybrid work setting.

Responsibilities include supporting Directors and Managers on projects, maintaining databases and records, preparing reports, and coordinating meetings. Requires strong communication, confidentiality, and proficiency with SAP, FRMS, and Microsoft Office.

Qualifications

• High school diploma or GED.
• 5+ years of experience in an administrative position.
• Proficiency with SAP and Microsoft applications (Word, Excel, PowerPoint).
• Ability to manage intake and confidential information.
• Professional written and oral communication skills.
• Strong interaction with all organizational levels, including senior leaders.
• Must meet and maintain Nuclear Power Plant Access.

Responsibilities

• Assist Director and Managers on projects or assignments.
• Maintain databases, personnel records, calendars, payroll records.
• Prepare and organize correspondence, forms and reports.
• Answer phones and direct callers with information.
• Review timesheets and cost assignments in SAP/FRMS.
• Coordinate contact lists and department rosters.
• Maintain documents, orders stationery, process expense sheets.
• Prepare meeting minutes and organize meetings.
• Compile data/presentations for meetings.

Skills

Communication skills

Professional demeanor

Multi-tasking under pressure

Independent worker

Education

High school diploma or GED

Associate’s Degree preferred in business

Four-year college degree

Tools

SAP

FRMS

Microsoft Office

Payroll systems

Job description

Compensation and Work Location

Salary Range: $56,100 - $84,200. Work Location Category: Hybrid.

Job Summary

Perform various routine/non-routine administrative functions for the assigned department.

Job Responsibilities

• Assist Director and Managers on individual projects or special assignments as needed.
• Maintain and update databases, personnel records, calendar, payroll records, Empower, FRMS, etc.
• Compile, organize and type correspondence, forms and reports.
• Answer telephone, direct callers and provide information as required.
• Review SAP/CATS and FRMS time entry reports for time approval, accurate cost assignments and Fatigue Rule.
• Coordinate contact list (both internal and external), phone list, and organizational charts, department roster.
• Maintain controlled documents, order stationery supplies, process expense sheets.
• Perform administrative coordination of various meeting bodies including writing meeting minutes.
• Organize meetings, schedule of Director.
• Compile and assemble information/data/presentations for various meetings.
• Attention to detail, customer/client focused and flexibility/adaptability essential.
• Must have good communication skills and be proficient in FMS, Microsoft Applications (Word, Excel, Access, PowerPoint) as well as proficient in FRMS, SAP, payroll, and in creating notifications.

Job Specific Qualifications

Required

• High school diploma or GED.
• 5 or more years of work experience in an administrative position.
• Proven proficiency in the use of SAP, and the Microsoft applications (Word, Excel & PowerPoint).
• The ability to manage the intake and internal process flow of highly sensitive and confidential information.
• Exhibit a professional demeanor in written/oral communication.
• Superior communication skills and demonstrated ability to work well with individuals at all levels of the organization, as well as with senior-level individuals in federal and state government and private companies.
• Demonstrated planning and organization skills.
• The ability to work independently and effectively handle multiple tasks simultaneously under pressure, completing assignments with close attention to detail and in a thorough, accurate and timely manner.
• Must meet and maintain Nuclear Power Plant Access.

Desired

• Associate’s Degree preferably in a business.
• Four‑year college degree.

Education

High School

Disclaimer

Certain positions at the Company may require you to have access to Part 810‑Controlled Information. Under the law, the Company is limited in who it can share this information with and in certain circumstances it is necessary to obtain specific authorization before the Company can share this information. Accordingly, if the position does require access to this information, you must complete a 10 CFR Part 810 Export Control Compliance Nationality Request Form, a copy of which will be provided to you by Talent Acquisition if an offer is made. If there is a need for specific authorization, due to the time it takes to obtain authorization from the government, we will likely not be able to further proceed with an offer.

Equal Employment Opportunity Statement

PSEG is an equal opportunity employer, dedicated to a policy of non‑discrimination in employment, including the hiring process, based on any legally protected characteristic. Legally protected characteristics include race, color, religion, national origin, sex, age, marital status, sexual orientation, disability or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals.

Additional Employment Conditions

As an employee of PSEG you should be aware that during storm restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations. For all roles, PSEG’s drug and alcohol testing program includes pre‑employment testing, testing for cause, and post‑incident/accident testing. For employees in federally regulated roles (including positions covered by USDOT, PHMSA, or NRC regulations), this also includes random testing. Although numerous states throughout the country have legalized marijuana/cannabis products recreationally and/or medically, it is prohibited for employees in federally regulated roles. Employees who are hired or transfer into a federally regulated role are subject to drug and alcohol testing, inclusive of marijuana. Please note that the use of CBD products may result in a positive drug test for THC/Marijuana and such use is not a legitimate medical explanation for such a positive result.

Reasonable Accommodations

PSEG is committed to providing reasonable accommodations to individuals with disabilities. If you have a disability and need assistance applying for a position, please call 973‑430‑3845 or email [e-mail]. If you need to request a reasonable accommodation to perform the essential functions of the job, email [e-mail]. Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.