Sr. Administrative Associate

Bernstein Private Wealth Management; New York (NY); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

Mentoring Programs

Job summary

Bernstein Private Wealth Management in New York seeks a Senior Administrative Associate to partner with senior executives and UHNW client teams. You will provide high‑level administrative and operational support in a fast‑paced, hybrid environment, enabling disciplined execution and strategic initiatives.

The role emphasizes judgment, independent decision‑making, project management, and collaboration across Legal, Compliance, People, and Technology.

Qualifications

• 5–7 years of administrative or executive support experience.
• Experience supporting senior leaders and high-visibility responsibilities.
• Bachelor’s degree or equivalent experience.

Responsibilities

• Manage senior leaders’ calendars, travel, and meeting logistics.
• Prepare presentations, reports, and materials for reviews.
• Coordinate cross-functional projects and initiatives.
• Field inquiries from clients and partners.
• Maintain confidential information with discretion.
• Support organizational planning and reporting.

Skills

Executive support

Calendar management

Travel coordination

Communication

Project coordination

Discretion

Cross-functional

Education

Bachelor's degree

Tools

Microsoft Office

Salesforce

Reporting tools

Job description

Who You’ll Work With

Bernstein Senior Administrative Associates are client service professionals and trusted business partners who work closely with Senior Executives, Principal Wealth Advisors, UHNW Clients, and cross‑functional stakeholders. In collaboration with these groups, they help support and advance business priorities across the Private Wealth Management Platform. This role partners closely with senior leaders and internal teams to enable informed decision‑making, ensure disciplined execution, and support both day‑to‑day operations and longer‑term initiatives in a dynamic environment.

Who You’ll Work With

Bernstein Senior Administrative Associates are client service professionals and trusted business partners who work closely with Senior Executives, Principal Wealth Advisors, UHNW Clients, and cross‑functional stakeholders. In collaboration with these groups, they help support and advance business priorities across the Private Wealth Management Platform. This role partners closely with senior leaders and internal teams to enable informed decision‑making, ensure disciplined execution, and support both day‑to‑day operations and longer‑term initiatives in a dynamic environment.

What You’ll Do

The Senior Administrative Associate provides senior‑level administrative, operational, and project support requiring strong judgment, critical thinking, and the ability to anticipate business needs. The role operates in a fast‑paced, trust‑based environment and emphasizes strategic partnership, independent decision‑making, and ownership of complex, high‑visibility workstreams.

Responsibilities include:

• Partner closely with senior leaders to proactively manage priorities, anticipate needs, and enable effective use of executive time.
• Manage complex and dynamic calendars, coordinate travel, and oversee logistics with accuracy, discretion, and diplomacy.
• Coordinate complex senior‑level internal and external meetings, conference calls, and marketing events, including preparation of agendas, materials, and follow‑up on action items.
• Field incoming calls from clients and professional partners.
• Lead and support cross‑functional projects and initiatives, including planning, coordination, tracking deliverables, and ensuring timely execution.
• Conduct independent research and analysis, synthesize information, and prepare clear summaries or recommendations to support executive and business decision‑making.
• Prepare, analyze, and maintain high‑quality presentations, reports, spreadsheets, and materials for management reviews, client meetings, and other senior‑level forums.
• Support business management activities such as organizational planning, maintaining reporting, and operational documentation.
• Act as a liaison across departments to facilitate information flow, interpret and apply policies or guidelines, and coordinate initiatives on behalf of senior leaders.
• Handle matters of a highly confidential and critical nature, exercising sound judgment and maintaining strict discretion.
• Manage multiple priorities and timelines simultaneously, identifying opportunities to improve processes, strengthen controls, and enhance operational efficiency.
• Navigate the firm effectively by interfacing with internal partners (e.g., Legal, People, Compliance, Technology) and external contacts and vendors.
• Provide guidance and informal mentorship to junior administrative staff and contribute to a collaborative, high‑performing team environment.

What We’re Looking For

Experience and Education

• 5 - 7 years of progressively responsible administrative, executive support, or business operations experience, preferably within an investment management or professional services environment.
• Demonstrated experience supporting senior‑level leaders and managing complex, high‑visibility responsibilities with a high degree of independence.
• Bachelor’s degree required or an equivalent combination of education and relevant experience.

Skills and Competencies

• Strong judgement and critical thinking skills, with the ability to anticipate issues and develop practical solutions.
• Proven ability to independently prioritize and execute multiple complex tasks and projects in a fast‑paced, deadline‑driven environment.
• Exceptional organizational, planning, and execution skills, with superior attention to detail and consistent follow‑through.
• Clear and concise written and verbal communication skills, with comfort interacting with senior stakeholders, clients, and external partners, demonstrating a client experience mindset.
• High level of professionalism, integrity, and discretion when handling sensitive information.
• Demonstrated project management capability, including tracking milestones and driving outcomes.
• Ability to build strong working relationships and collaborate with the service team to deliver comprehensive solutions and support for UHNW clients.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with Salesforce, reporting, or collaboration tools preferred.
• Ability to adapt quickly, manage ambiguity, and maintain composure under pressure.

Who We Are

Bernstein Private Wealth Management advises high-net-worth clients on planning for—and living with—the complexities that come with wealth. We specialize in addressing challenges that extend well beyond wealth management by offering a vast network of resources customized to clients’ values and needs.

Bernstein is distinguished among major wealth managers by its holistic approach, flexible process, innovative research, sophisticated modeling, and cutting‑edge investment solutions. Our people are our advantage. Our collaborative culture means each client is supported by a team of specialists aligned with a shared sense of purpose.

Bernstein is a business unit of AllianceBernstein, which ranks among the largest investment managers in the world, with 4,000 employees across 57 locations in 26 countries and over $600 billion in assets under management.

Join us in pursuing insights that unlock opportunities. Learn more at www.Bernstein.com

NY SPECIFIC

In accordance with applicable law, the minimum and maximum base annual salary for this role is as follows: Base Salary Range: $90,000- $110,000. Actual base salaries may vary based on factors including but not limited to education, training, experience, past performance, and other job‑related factors. Base salary is just one component of total compensation at AB, which may include, depending on eligibility, commissions, year‑end incentive compensation, short- and long‑term incentives and Department‑specific awards. In addition AB provides a variety of benefits to eligible employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, sick and vacation time off.

How We Invest In You

• Competitive compensation offerings
• Retirement plans with matching employer contribution and no fees on core investments
• A holistic employee benefit package to support your and your family’s health and wellness
• Flexible time off
• Hybrid work modelMentoring Programs

#BernsteinPWM

New York, New York