Sr. Administrative Associate

AllianceBernstein L.P.; New York (NY); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

Competitive compensation

Retirement plans

Flexible time off

Health insurance

Job summary

AllianceBernstein L.P. seeks a Senior Administrative Associate to provide executive‑level support and strategic project coordination within Bernstein Private Wealth Management in New York.

You will manage complex calendars, travel, meetings, and communications, partnering with senior leaders and cross‑functional teams to enable informed decision‑making and improve operational efficiency in a fast‑paced, trust‑based environment.

Qualifications

• 5–7 years of progressive administrative/support or operations experience, preferably in investment management or professional services.
• Bachelor’s degree required or equivalent experience.

Responsibilities

• Coordinate complex senior‑level calendars, travel, and meetings with discretion.
• Field incoming calls from clients and partners; support executive communications.
• Lead and support cross‑functional projects, tracking milestones and deliverables.
• Prepare presentations, reports, and materials for management reviews and client meetings.
• Support organizational planning, reporting, and operational documentation.
• Interfere with policies and coordinate initiatives for senior leaders with cross‑department teams.
• Manage multiple priorities and timelines; identify process improvements and efficiency gains.
• Mentor junior administrative staff and collaborate across teams.

Skills

Judgment & critical thinking

Prioritization & organization

Written & verbal communication

Interpersonal skills

Project management

Discretion & confidentiality

Problem solving

Relationship building

Advanced MS Office

Education

Bachelor’s degree

Tools

Microsoft Office

Salesforce

Reporting tools

Job description

Who You’ll Work With:

Bernstein Senior Administrative Associates are client service professionals and trusted business partners who work closely with Senior Executives, Principal Wealth Advisors, UHNW Clients, and cross‑functional stakeholders. In collaboration with these groups, they help support and advance business priorities across the Private Wealth Management Platform. This role partners closely with senior leaders and internal teams to enable informed decision‑making, ensure disciplined execution, and support both day‑to‑day operations and longer‑term initiatives in a dynamic environment.

What You’ll Do:

The Senior Administrative Associate provides senior‑level administrative, operational, and project support requiring strong judgment, critical thinking, and the ability to anticipate business needs. The role operates in a fast‑paced, trust‑based environment and emphasizes strategic partnership, independent decision‑making, and ownership of complex, high‑visibility workstreams.

• Partner closely with senior leaders to proactively manage priorities, anticipate needs, and enable effective use of executive time.
• Manage complex and dynamic calendars, coordinate travel, and oversee logistics with accuracy, discretion, and diplomacy.
• Coordinate complex senior‑level internal and external meetings, conference calls, and marketing events, including preparation of agendas, materials, and follow‑up on action items.
• Field incoming calls from clients and professional partners.
• Lead and support cross‑functional projects and initiatives, including planning, coordination, tracking deliverables, and ensuring timely execution.
• Conduct independent research and analysis, synthesize information, and prepare clear summaries or recommendations to support executive and business decision‑making.
• Prepare, analyze, and maintain high‑quality presentations, reports, spreadsheets, and materials for management reviews, client meetings, and other senior‑level forums.
• Support business management activities such as organizational planning, maintaining reporting, and operational documentation.
• Act as a liaison across departments to facilitate information flow, interpret and apply policies or guidelines, and coordinate initiatives on behalf of senior leaders.
• Handle matters of a highly confidential and critical nature, exercising sound judgment and maintaining strict discretion.
• Manage multiple priorities and timelines simultaneously, identifying opportunities to improve processes, strengthen controls, and enhance operational efficiency.
• Navigate the firm effectively by interfacing with internal partners (e.g., Legal, People, Compliance, Technology) and external contacts and vendors.
• Provide guidance and informal mentorship to junior administrative staff and contribute to a collaborative, high‑performing team environment.

What We’re Looking For:

Experience and Education 5 - 7 years of progressively responsible administrative, executive support, or business operations experience, preferably within an investment management or professional services environment. Demonstrated experience supporting senior‑level leaders and managing complex, high‑visibility responsibilities with a high degree of independence. Bachelor’s degree required or an equivalent combination of education and relevant experience.

Skills and Competencies Strong judgement and critical thinking skills, with the ability to anticipate issues and develop practical solutions. Proven ability to independently prioritize and execute multiple complex tasks and projects in a fast‑paced, deadline‑driven environment. Exceptional organizational, planning, and execution skills, with superior attention to detail and consistent follow‑through. Clear and concise written and verbal communication skills, with comfort interacting with senior stakeholders, clients, and external partners, demonstrating a client experience mindset. High level of professionalism, integrity, and discretion when handling sensitive information. Demonstrated project management capability, including tracking milestones and driving outcomes. Ability to build strong working relationships and collaborate with the service team to deliver comprehensive solutions and support for UHNW clients. Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with Salesforce, reporting, or collaboration tools preferred. Ability to adapt quickly, manage ambiguity, and maintain composure under pressure.

Who We Are:

Bernstein Private Wealth Management advises high‑net‑worth clients on planning for—and living with the complexities that come with wealth. We specialize in addressing challenges that extend well beyond wealth management by offering a vast network of resources customized to clients’ values and needs. Bernstein is distinguished among major wealth managers by its holistic approach, flexible process, innovative research, sophisticated modeling, and cutting‑edge investment solutions. Our people are our advantage. Our collaborative culture means each client is supported by a team of specialists aligned with a shared sense of purpose. Bernstein is a business unit of AllianceBernstein, which ranks among the largest investment managers in the world, with 4,000 employees across 57 locations in 26 countries and over $600 billion in assets under management. Join us in pursuing insights that unlock opportunities. Learn more at www.Bernstein.com

NY SPECIFIC:

In accordance with applicable law, the minimum and maximum base annual salary for this role is as follows:
Base Salary Range: $90,000- $110,000. Actual base salaries may vary based on factors including but not limited to education, training, experience, past performance, and other job‑related factors. Base salary is just one component of total compensation at AB, which may include, depending on eligibility, commissions, year‑end incentive compensation, short‑and long‑term incentives and Department‑specific awards. In addition AB provides a variety of benefits to eligible employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, sick and vacation time off.

How We Invest in You:

AB’s purpose is to pursue insight that unlocks opportunity. It is why we exist and what we work at every day. Our shared values define how we work. They’re a foundation of our culture, which empowers all of us to be our complete selves – and contribute our distinctive talents. We invest in one another, strive for distinctive knowledge, speak with courage and conviction, and act with integrity – Always! We recognize the value of investing in one another, fostering growth and advancement while meeting evolving individual needs. That’s why we’ve crafted a competitive benefits package and focused intently on developing a holistic approach to employee well‑being. Here are a few highlights of what we have to offer:

• Competitive compensation offerings
• Retirement plans with matching employer contribution and no fees on core investments
• A holistic employee benefit package to support your and your family’s health and wellness
• Flexible time off
• Hybrid work model
• Mentoring Programs

Additional Information:

#BernsteinPWM New York, New York We are a leading global investment management firm offering high‑quality research and diversified investment services to institutional clients, retail investors, and private‑wealth clients in major markets around the globe. With over 4,000 employees across 51 locations operating in 25 countries and jurisdictions, our ambition is simple: to be the most trusted investment firm in the world. We realize that it's our people who give us a competitive advantage and drive success in the market, and our goal is to create an inclusive culture that rewards hard work. Our culture of intellectual curiosity and collaboration creates an environment where you can thrive and do your best work. Whether you're producing thought‑provoking research, identifying compelling investment opportunities, infusing new technologies into our business or providing thoughtful advice to our clients, we are fully invested in you. If you're ready to challenge your limits and empower your career, join us!

Equal‑Opportunity Employer Statement:

AB does not discriminate against any employee or applicant for employment on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital status, citizenship status, sexual orientation, gender identity, military or veteran status or any other basis that is prohibited by applicable law. AB’s policies, as well as practices, seek to ensure that employment opportunities are available to all employees and applicants, based solely on job‑related criteria.

Please be advised that AB does not solicit confidential information from job applicants during the screening process, nor extend job offers without the candidate participating in a series of interviews to be properly considered for an open role. If you receive requests for confidential information, outside of the formal interviewing process even if the person asserts that they represent AB, we encourage you not to reply.