Sr. Administrative Assistant - up to $35/hr

ProPivotal; Boston (MA); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading company in the academic sector is seeking a highly organized Sr. Administrative Assistant to support an academic leader. This role involves managing logistics, coordinating materials, and facilitating events, providing a dynamic and impactful experience in a fast-paced environment.

Benefits

Fast-paced academic environment

Opportunities for professional growth

Exposure to leadership

Meaningful work supporting educational programs

Qualifications

• 3+ years of recent administrative experience.
• Experience supporting senior staff.
• Familiarity with fast-paced organizational settings.

Responsibilities

• Manage a tightly packed calendar using Google Calendar and Outlook.
• Coordinate travel and logistics for guest speakers.
• Assemble academic materials and provide operational support.

Skills

Attention to detail

Project management

Organizational skills

Tools

Google Calendar

Outlook

Zoom

Asana

Job description

Sr. Administrative Assistant - up to $35/hr

Seeking a highly organized Sr. Administrative Assistant to support a busy academic leader with a full schedule and high-impact responsibilities. This is a high-visibility role where you’ll manage logistics, coordinate academic materials, and help facilitate engaging events and classes.

Why This Job Is Great:

• Fast-paced, intellectually stimulating academic environment
• Meaningful work supporting educational programs and student success
• Direct impact through calendar coordination, events, and course logistics
• Exposure to leadership and opportunities to grow professionally
• Hands-on role with high visibility and daily impact

Key Responsibilities:

• Manage a dynamic and tightly packed calendar using Google Calendar and Outlook
• Coordinate travel and logistics for guest speakers and visitors
• Assemble academic materials: syllabi, course packets, and maintain class waitlists
• Provide operational support for conferences, workshops, and student dinners

Required Experience:

• 3+ years of recent administrative experience in a professional office environment
• Experience supporting senior staff with demanding schedules
• Familiarity with organizing meetings, materials, or events in fast-moving settings

Required Skills:

• Proficient in Google Calendar, Zoom, and Outlook
• Able to manage multiple priorities with attention to detail
• Experience using Asana or similar task/project management tools

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