Sr. Administrative Assistant, SRS

Azenta Life Sciences; Town of Plainfield (NY); On-site; USD 54,000 - 68,000; Full time

Job summary

Azenta Life Sciences is seeking a Senior Administrative Assistant, SRS to support the VP/GM with calendar management, meetings, and executive-ready materials. The role includes overseeing town halls, conference room logistics, procurement, communications, and employee engagement initiatives.

The position emphasizes professional communication, discretion, and a proactive, service-oriented approach to keep the site running smoothly and guests well managed.

Qualifications

• Minimum of 5 years of progressive administrative support experience.
• 2+ years supporting senior leadership positions.
• Associate’s degree or higher in Business Administration, Office Management, or related field preferred.

Responsibilities

• Manage VP/GM calendar across time zones and coordinate meetings.
• Prepare materials and reminders for executive engagements.
• Oversee quarterly SRS Global Town Halls including logistics and attendance communications.
• Oversee conference room reservations, setup, and equipment for meetings and events.
• Coordinate training materials, supplies, and catering for departmental activities.
• Administer site email distribution lists and internal communications.
• Plan quarterly employee engagement luncheons and annual events (holiday party, Summer Family Day).
• Provide front-line visitor services and security-conscious guest handling.

Skills

Microsoft Office

Calendar management

Communication

Discretion

Time management

Team player

Education

Associate’s degree or higher in Business Admin/Office Mgmt

Tools

Outlook

Word

Excel

PowerPoint

Teams

Co-Pilot

Job description

Azenta Inc.

At Azenta, new ideas, new technologies and new ways of thinking are driving our future. Our customer focused culture encourages employees to embrace innovation and challenge the status quo with novel thinking and collaborative work relationships.

All we accomplish is grounded in our core values of Customer Focus, Achievement, Accountability, Teamwork, Employee Value and Integrity

Job Title

Sr. Administrative Assistant, SRS

Job Description

Azenta Life Sciences is a market leader in automated bio sample management solutions andmultiomicsservices across areas such as drug development, clinical and advanced cell therapies for the industry’s top pharmaceutical, biotech, academic and healthcare institutions globally.

Within Azenta, the Sample Repository Services (SRS) business provides industry-leading biobanking, sample storage,logistics, laboratory services, and specimen management solutions that help customers safeguard and maximize the value of their critical biological materials.

How You’ll Add Value:

TheSeniorAdministrative Assistant, SRS plays a vital role in fostering a positive and productive workplace by managing daily sitelogistics, coordinating employee engagement initiatives, and ensuring that the physical work environment supports the needs of both staff and visitors.

What You’ll Do:

Calendar & Executive Support

• Manage andmaintainthe VP/GM’s calendar, including scheduling meetings, resolving conflicts, and coordinatinglogisticsacross multiple time zones as needed

• Proactivelyanticipatescheduling needs and providetimelyreminders and preparation materials to ensure executive readiness for all engagements

• Meeting management andgovernance

• Taking meeting notes andcapturedecisions and actions

• Manage quarterly SRS Global Town Halls.Including but not limited to coordinating thepresentersand presentations, managing attendance communication and attendee questionsas well as sending post-eventcommunications

Conference Room & Facility Management

• Oversee site conferenceroomreservations, ensuringequitableaccess, proper setup, and availability of required technology and materials for all meetings and events

• Set up conference rooms for training sessions andspecial events, including audio/visual equipment, seating arrangements, printed materials, and refreshments

• Conduct routine inspections of conference spaces to ensure rooms are clean, well-maintained, and properly stocked at all times

Procurement & Supply Management

• Order and coordinate delivery of training materials, supplies, and team lunch arrangements in support of departmental activities and meetings

• Manage site-wide office supply inventory, including ordering, receiving, and distribution;maintainpar levels to prevent shortages

• Manage and stock the site cafeteria and snack areas, coordinating with vendors and internal stakeholders to ensure consistent availability of approved items and adherence to budget guidelines

Communications

• Administer andmaintainsite email distribution lists, ensuring accuracy,timelyupdates, and compliance with organizational communication policies

• Proofreadanddisseminatesite-wide communications on behalf of leadership asrequired

Employee Engagement & Events

• Plan and executequarterlyemployee engagement luncheons, including coordination, menuselection, invitations, and day-oflogisticsto foster a positive and connected workplace culture

• Serve as the primary organizer for the annual employee holiday party, managing all aspects from budgeting and venue selection to vendor coordination, décor, entertainment, and post-event reconciliation

• Lead the planning and execution of the annual employee Summer Family Day event, coordinating activities, catering, communications, and on-sitelogisticsto deliver a memorable experience for employees and their families

• Coordinateadditionalsite events and recognition programs as directed by leadership, ensuring seamless execution and positive employee experience

Visitor & Guest Services

• Serve as the first point of contact for all site visitors, providing a professional, warm, and welcoming experience consistent with company culture and security protocols

• Coordinate visitorlogisticsincluding parking, badging, escorting, and scheduling with internal hosts to ensure smooth and compliant guest experiences

What You Will Bring:

Education & Experience

• Minimum of5years of progressive administrative support experience, with at least 2 years supporting senior leadership level positions.Associate’s degree or higher in Business Administration, Office Management, or a related field preferred

• Proven experience coordinating large-scale events, employee engagement programs, or similar initiatives

Skills & Competencies

• Advancedproficiencyin Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Co-Pilot) and calendar management platforms

• Exceptional organizational and time management skills withdemonstratedability to manage competing priorities and meet deadlines without sacrificing quality

• Strong written and verbal communication skills, including the ability to communicate professionally with all levels of the organization

• High degree of discretion and confidentiality when handling sensitive information

• Collaborative team player witha customer-service orientation and a proactive,solutions-focused approach

• Ability to stand, lift, and move supplies or event materials (up to 25 lbs.) asrequiredto support site operations

Join us and help enable life‑changing discoveries by keeping critical life science systems running reliably—every day.

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If any applicant is unable to complete an application or respond to a job opening because of a disability, please email at [e-mail] for assistance.

Azenta is an Equal Opportunity Employer. This company considers candidates regardless of race, color, age, religion, gender, sexual orientation, gender identity, national origin, disability or veteran status.

United States Base Compensation: $26.00 - $32.50

The posted pay range for this position is an estimate based on current market data and internal pay structure. Final compensation may vary above or below this range depending on factors such as experience, education (including licensure and certifications), qualifications, performance, and geographic location, among other relevant business or organizational needs.