Sr. Administrative Assistant, SRS

Azenta US, Inc.; Plainfield, Northern (IN, KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Azenta Life Sciences is seeking a Senior Administrative Assistant for the SRS organization to manage the VP/GM calendar, coordinate cross‑functional meetings, and lead site logistics. The role emphasizes executive support, event planning, and effective communication across multi‑time zone teams.

You will drive quarterly town halls, oversee conference spaces, manage office supplies, and coordinate staff engagement events to foster a productive workplace culture.

Qualifications

• Minimum of 5 years of progressive administrative support experience.
• 2+ years supporting senior leadership positions preferred.
• Experience coordinating large-scale events and employee engagement initiatives.

Responsibilities

• Manage VP/GM calendar across multiple time zones, coordinating meetings and logistics.
• Take meeting notes, capture decisions, and track actions.
• Coordinate quarterly SRS Global Town Halls and post-event communications.
• Oversee conference room reservations and setup, including A/V equipment.
• Order and coordinate delivery of training materials and supplies.
• Plan and execute employee engagement luncheons and annual events (Holiday Party, Summer Family Day).

Skills

Organizational skills

Communication

Discretion/confidentiality

Calendar management

Event coordination

Education

Associate's degree or higher in Business Administration or related field

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Teams

Co-Pilot

Job description

## **Job Description**Azenta Life Sciences is a market leader in automated bio sample management solutions and multiomics services across areas such as drug development, clinical and advanced cell therapies for the industry's top pharmaceutical, biotech, academic and healthcare institutions globally.Within Azenta, the Sample Repository Services (SRS) business provides industry-leading biobanking, sample storage, logistics, laboratory services, and specimen management solutions that help customers safeguard and maximize the value of their critical biological materials.**How You’ll Add Value:**The Senior Administrative Assistant, SRS plays a vital role in fostering a positive and productive workplace by managing daily site logistics, coordinating employee engagement initiatives, and ensuring that the physical work environment supports the needs of both staff and visitors.**What You’ll Do:****Calendar & Executive Support*** Manage and maintain the VP/GM's calendar, including scheduling meetings, resolving conflicts, and coordinating logistics across multiple time zones as needed* Proactively anticipate scheduling needs and provide timely reminders and preparation materials to ensure executive readiness for all engagements* Meeting management and governance* Taking meeting notes and capture decisions and actions* Manage quarterly SRS Global Town Halls. Including but not limited to coordinating the presenters and presentations, managing attendance communication and attendee questions as well as sending post-event communications**Conference Room & Facility Management*** Oversee site conference room reservations, ensuring equitable access, proper setup, and availability of required technology and materials for all meetings and events* Set up conference rooms for training sessions and special events, including audio/visual equipment, seating arrangements, printed materials, and refreshments* Conduct routine inspections of conference spaces to ensure rooms are clean, well-maintained, and properly stocked at all times**Procurement & Supply Management*** Order and coordinate delivery of training materials, supplies, and team lunch arrangements in support of departmental activities and meetings* Manage site-wide office supply inventory, including ordering, receiving, and distribution; maintain par levels to prevent shortages* Manage and stock the site cafeteria and snack areas, coordinating with vendors and internal stakeholders to ensure consistent availability of approved items and adherence to budget guidelines**Communications*** Administer and maintain site email distribution lists, ensuring accuracy, timely updates, and compliance with organizational communication policies* Proofread and disseminate site-wide communications on behalf of leadership as required**Employee Engagement & Events*** Plan and execute quarterly employee engagement luncheons, including coordination, menu selection, invitations, and day-of logistics to foster a positive and connected workplace culture* Serve as the primary organizer for the annual employee holiday party, managing all aspects from budgeting and venue selection to vendor coordination, décor, entertainment, and post-event reconciliation* Lead the planning and execution of the annual employee Summer Family Day event, coordinating activities, catering, communications, and on-site logistics to deliver a memorable experience for employees and their families* Coordinate additional site events and recognition programs as directed by leadership, ensuring seamless execution and positive employee experience**Visitor & Guest Services*** Serve as the first point of contact for all site visitors, providing a professional, warm, and welcoming experience consistent with company culture and security protocols* Coordinate visitor logistics including parking, badging, escorting, and scheduling with internal hosts to ensure smooth and compliant guest experiences**What You Will Bring:****Education & Experience*** Minimum of 5 years of progressive administrative support experience, with at least 2 years supporting senior leadership level positions. Associate's degree or higher in Business Administration, Office Management, or a related field preferred* Proven experience coordinating large-scale events, employee engagement programs, or similar initiatives**Skills & Competencies*** Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Co-Pilot) and calendar management platforms* Exceptional organizational and time management skills with demonstrated ability to manage competing priorities and meet deadlines without sacrificing quality* Strong written and verbal communication skills, including the ability to communicate professionally with all levels of the organization* High degree of discretion and confidentiality when handling sensitive information* Collaborative team player with a customer-service orientation and a proactive, solutions-focused approach* Ability to stand, lift, and move supplies or event materials (up to 25 lbs.) as required to support site operationsJoin us and help enable life‐changing discoveries by keeping critical life science systems running reliably—every day.