Sr. Administrative Assistant-Prosecuting Atty Office

National Legal Aid & Defender Association; Saint Charles (MO); On-site; USD 45,000 - 57,000; Full time

Job summary

The National Legal Aid & Defender Association seeks a Sr. Administrative Assistant to support the Elected Prosecutor's office. This role involves managing office operations, budget responsibilities, and direct administrative support. The successful candidate will have a background in law-related administrative tasks and proficiency in office management. Full-time benefits include medical, dental, and retirement plans.

Benefits

Paid Time Off

Extended Medical Leave

Holidays

Employee Health

Dental

Life Insurance

Disability

Retirement

Tuition Assistance

Qualifications

• Five years of progressively responsible law-related secretarial or administrative experience.
• One year of training in office management or a related area is preferred.
• Two years of supervisory experience is required.

Responsibilities

• Acts as liaison on fiscal matters to the County for payroll and budgets.
• Provides direct administrative support to the Elected Prosecutor.
• Prepares and processes legal documents and correspondence as directed.

Skills

Word processing

Office management

Public interaction

Education

High school education or equivalent

Job description

Sr. Administrative Assistant-Prosecuting Atty Office

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Sr. Administrative Assistant-Prosecuting Atty Office

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Join to apply for the Sr. Administrative Assistant-Prosecuting Atty Office role at National Legal Aid & Defender Association

Position Description

PURPOSE: The purpose of this position is to complete duties assigned by the Elected Prosecutor and to assist the Office Manager in managing the day-to-day operations of the department and provide administrative support. This position acts under the supervision of the Office Manager. This position provides direct administrative support to the Elected Prosecutor.

Position Description

PURPOSE: The purpose of this position is to complete duties assigned by the Elected Prosecutor and to assist the Office Manager in managing the day-to-day operations of the department and provide administrative support. This position acts under the supervision of the Office Manager. This position provides direct administrative support to the Elected Prosecutor.

Job Description

• Acts as an Elected Prosecutor’s liaison on fiscal matters to the County, to include entering payroll, entering purchase requisitions, and the preparation of the annual capital, personnel, and operating budgets under the direction of the Elected Prosecutor.
• Acts as Elected Prosecutors' liaison to vendors to obtain bids, prepare requests for proposals, and communicate specifications and technical requirements of purchasing projects to vendors.
• Develops and maintains a plan for operating budget expenditures and provides budget accounting and projections as directed by the Elected Prosecutor and/or Office Manager.
• Participate in the hiring and selection process of all support staff employees, as well as continue to be responsible for implementing practices to effectuate office policies and training employees.
• Assist as custodian of documents such as official records, personnel files, purchasing and budget documents, Child Support reimbursement reports under the direction of the Elected Prosecutor.
• Provides direct administrative support to the Elected Prosecutor.
• Prepares conference and travel arrangements as needed, and schedules meetings and reservations.
• Evaluates problems daily to determine corrective actions.
• Prepares correspondence, legal documents, reports, lists, and other documents under the direction of the Elected Prosecutor.
• Maintains knowledge of the judicial system and legal proceedings.
• Revises, interprets, and implements department policy and procedure manuals.
• Maintains accounts, prepares, and processes the certifications for the Equitable Sharing Agreement (federal and state) for the forfeiture funds received annually.
• Maintains and prepares data, documents, and reports needed for County audits, grant audits, etc.
• Acts as the systems administrator of Karpel and electronic data systems.
• Back up press releases and media inquiries.
• This position may telecommute occasionally.
• Performs other duties as assigned.
• ALL applications must be submitted through county website to be considered.
  
  

Requirements

• High school education or equivalent, one year of training in office management or a related area, and five years of progressively responsible law-related secretarial or administrative experience, including two years of supervisory experience, or any combination of education and experience that provides equivalent knowledge, skills, and abilities will be considered.
• Must have demonstrated proficiency in word processing and office management skills as well as dealing with the public.
• Employment is contingent on successfully passing a full criminal background check.
  
  

BENEFITS: This is a full-time 40 hour per week position which includes a full range of benefits including Paid Time Off, Extended Medical Leave, Holidays, Employee Health, Dental, Life, Disability, Retirement, and Tuition Assistance programs.

TO APPLY: All applications must be submitted through county website: https://www.sccmo.org/514/Human-Resources. We do not accept faxed, e-mailed or print applications.

Applications will be accepted on a continuing basis until the position is filled or a sufficient number of qualified candidates has applied.

St. Charles County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. St. Charles County is a drug and alcohol-free workplace. A pre-employment drug screen is required for all positions.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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