Sr Administrative Assistant II, Cancer Center Director Suite

UT Southwestern Medical Center; Dallas (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Join a world-renowned medical and research center in Dallas, where you will play a vital role in supporting the SCCC Finance Team. This position offers an exciting opportunity to engage in a variety of administrative tasks, from managing schedules to processing reimbursements. You'll thrive in a collaborative environment that values innovation and teamwork while enjoying a competitive benefits package designed to enhance your well-being. If you're looking for a rewarding career with opportunities for growth and development, this is the place for you!

Benefits

PPO medical plan

Paid Time Off

Retirement Programs

Paid Parental Leave

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness

Qualifications

• 4 years of related work experience or higher education in lieu of experience.
• Moderately complex administrative skills for a department.

Responsibilities

• Manage calendars, schedule meetings, and arrange catering.
• Process reimbursements, requisitions, and maintain credit card records.
• Serve as receptionist and assist with overflow work.

Skills

Attention to Detail

Ability to work in fast paced environment

Adaptability

Experience taking meeting minutes

Education

High School Diploma or equivalent

Tools

People Soft

Job description

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit.
Provide administrative support to the SCCC Finance Team and the Director of Research Administration.

• This includes managing calendars, scheduling meetings, reserving conference rooms, and arranging catering for programs.
• This position will also process reimbursements, requisitions, create binders, order keys, door signs, service requests and travel arrangements.
• You will maintain and reconcile the department credit card.
• Order and keep supplies on hand for both Academic and Hospital.
• Process and pay for registrations for conferences for SCCC Administration and process air travel.
• Serve as receptionist greeting and receiving visitors, answer the main line, direct calls.
• Process flower order for SCCC.
• Serve as Timekeeper and editor for approximately 50+ staff and faculty.
• Process Travel & Expenses, Payment Request, Requisitions and Purchase Orders utilizing People Soft.
• Back up other administrative staff as needed.

Preferred skills:

• Attention to Detail
• Ability to work in fast paced environment
• Learn quickly and be adaptable to change
• Experience taking meeting minutes

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  High School Diploma or equivalent.

• Experience
  4 years of related work experience. or
  May consider higher completed education in lieu of experience.

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.