Sr. Administrative Assistant, Global Marketing

Mary Kay Global; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Generous Paid Time Off

401K & Profit Sharing

Medical, Dental & Vision Coverage

On-site Fitness Center & Health Clinic

Tuition Reimbursement

Employee Product Discounts

Job summary

Mary Kay Global in Addison, TX, seeks a Global Marketing Administrative Assistant to support the VP and Director of Global Brand. You will coordinate calendars, travel, and meetings, assist with marketing planning, and help prepare presentations and reports.

Collaborate with cross-functional teams to ensure brand consistency and timely delivery of initiatives. Qualifications include 5+ years in marketing, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced

Qualifications

• 5+ years of experience in Marketing.
• Strong organizational and communication skills.
• Advanced knowledge of Microsoft Office apps (PowerPoint, Excel).
• Experience supporting senior leadership and cross-functional teams.

Responsibilities

• Provides administrative support to senior leadership and department, including scheduling meetings and travel.
• Prepares documents, reports, presentations, and meeting materials.
• Maintains filing systems and coordinates internal/external meetings and events.
• Assists with expense reports, invoices, and purchase orders.
• Supports marketing calendar development and regional delivery updates.
• Supports creation of marketing materials and decks for leadership meetings.
• Manages Global Brand Marketing and Creative team sites and access.
• Plans and executes events, tracks budgets, and conducts competitive research.

Skills

Marketing experience

Microsoft Office

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Founded in 1963 by Mary Kay Ash with a bold mission to enrich women’s lives, Mary Kay has grown into one of the world’s most successful and enduring beauty brands. For more than 60 years, our people-first culture and commitment to innovation have powered our global success in skincare, color cosmetics, nutritional supplements, and fragrances. Our corporate teams spanning R&D, marketing, IT, manufacturing, distribution, supply chain, analytics, and more play a critical role in supporting millions of Independent Beauty Consultants across more than 35 markets worldwide. At Mary Kay, employees collaborate on meaningful work that drives real impact, fuels entrepreneurship, and advances science backed beauty. Guided by purpose, we are equally committed to sustainability, supporting women affected by cancer and domestic abuse, and inspiring future generations, all while offering rewarding careers with global reach and opportunities for growth.

Founded in 1963 by Mary Kay Ash with a bold mission to enrich women’s lives, Mary Kay has grown into one of the world’s most successful and enduring beauty brands. For more than 60 years, our people-first culture and commitment to innovation have powered our global success in skincare, color cosmetics, nutritional supplements, and fragrances. Our corporate teams spanning R&D, marketing, IT, manufacturing, distribution, supply chain, analytics, and more play a critical role in supporting millions of Independent Beauty Consultants across more than 35 markets worldwide. At Mary Kay, employees collaborate on meaningful work that drives real impact, fuels entrepreneurship, and advances science backed beauty. Guided by purpose, we are equally committed to sustainability, supporting women affected by cancer and domestic abuse, and inspiring future generations, all while offering rewarding careers with global reach and opportunities for growth.

What We Offer

• Generous Paid Time Off
• 401K & Profit Sharing
• Medical, Dental & Vision Coverage
• Free On-site Fitness Center & Health Clinic
• Tuition Reimbursement
• Employee Product Discounts

About The Role

The Global Marketing Administrative Assistant plays a vital role in supporting the success of global brand initiatives by ensuring seamless coordination, alignment, and communication across regions. This position provides high-level administrative and operational support to the Vice President and Director of Global Brand, enhancing the overall efficiency and effectiveness of the department. A strong sense of organization, proactive problem-solving, and clear communication are essential in this role, along with the ability to manage multiple priorities in a fast-paced, dynamic environment. The ideal candidate will be highly skilled in Microsoft Office tools, particularly PowerPoint and Excel, to support executive presentations, reporting, and data organization. Additionally, this position collaborates closely with the Global Brand Marketing team and cross-functional partners to help execute strategic marketing initiatives and support global brand-building efforts. This role is critical to maintaining operational excellence and driving team-wide success.

Responsibilities

• Administrative Support
  • Provides administrative support to senior leadership and department, including scheduling meetings, managing calendars, and coordinating travel arrangements.
  • Prepares and organize documents, reports, presentations, and other materials for meetings and events.
  • Assists with managing and maintaining filing systems, both electronic and physical, ensuring that records are kept accurate and up-to-date.
  • Coordinates internal and external meetings and events, including logistics, materials preparation, and room setup.
  • Performs data entry and maintain accurate records, ensuring confidentiality and data integrity.
  • Assists in preparing and processing expense reports, invoices, and purchase orders.
  • Supports other administrative tasks and projects assigned.
• Marketing Planning & Support Delivery
  • Assists in the development and execution of global marketing calendar, coordinating timely inputs, collaboration, and delivery.
  • Maintains and updates marketing calendars and planning resources that ensure alignment across teams.
  • Communicates updates to regional and market partners regarding the delivery of marketing support and materials.
• Marketing Deliverables
  • Supports the creation of marketing materials, including presentations, and other collateral, ensuring consistency in messaging and branding.
• Division Coordination
  • Manages Global Brand Marketing and Creative team’s site, organizes and assigns access as needed.
  • Schedules recurring Global Brand Marketing and Creative Division and Leader meetings and owns the process, i.e. requests agenda, sends out deck for review beforehand, shares meeting notes afterward.
  • Prepares PowerPoint presentations for division and leader meetings, as needed.
  • Supports the team by pulling data for marketing analysis - by using 3rd party intelligence data (i.e. Euromonitor) and/or internal data (i.e. Tableau dashboard).
• Marketing Support
  • Supports the implementation of brand initiatives to maintain consistency across all marketing materials and customer touchpoints.
  • Conducts marketing and competitive research, as needed. Gathers and communicates competitive intelligence.
• Event Coordination
  • Assists in the planning and execution of global marketing events, conferences, and product launches, ensuring smooth operations and a consistent brand presence.
• Budget Tracking
  • Assists with managing budgets for global marketing administrative cost center, ensuring costs are tracked and kept within allocated limits.
• Miscellaneous
  • May perform miscellaneous duties such as assisting with marketing projects, pulling sales force information, department holiday party and other miscellaneous team building events, performing investigative research and resolving inquiries.
• This job requires on-site work at our Global Corporate Headquarters in Addison, TX.

What You’ll Need To Be Successful

• Experience: 5+ years of experience in Marketing
• Education: High School Diploma or Equivalent. Education focus in Marketing preferred.
• Must be organized, have a strong attention to detail and be self-directed to successfully work on multiple projects simultaneously with minimal supervision of tasks.
• Must be able to work independently on projects with critical deadlines.
• Project Management experience a plus.
• Must be flexible and able to adapt in a fast-paced, always evolving environment.
• Advanced knowledge of Microsoft Office applications, such as Excel, Word, PowerPoint, SharePoint and Teams required.
• Excellent oral and written communication skills required to work successfully with a diverse group of individuals, including internal partners and the independent sales force.
• Ability to obtain the assistance of subject matter experts and to maintain open two-way communication with internal departments to collaborate on upcoming projects and promotions.
• Must be a Brand Ambassador for the Mary Kay Brand.
• Out-of-town domestic travel is required approximately 5-10% of work time to attend special events.