Sr. Administrative Assistant (Administrative Support Assistant III) - Network Compliance

Capital One; McLean (VA); Hybrid; USD 81,000 - 92,000; Full time

Job summary

Capital One is seeking an experienced Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage calendars, coordinate travel, arrange meetings, and handle a variety of admin tasks to keep leaders focused on strategic goals.

The role is hybrid, with on-site presence at designated offices, and offers a full benefits package. The ideal candidate has 2+ years of administrative experience, strong Microsoft Office or Google Suite skills, and

Qualifications

• High School Diploma, GED or equivalent required.
• Minimum 2 years of administrative experience.
• Proficiency in Microsoft Office or Google Suite.

Responsibilities

• Manage daily calendars for multiple executives and adjust schedules as needed.
• Arrange and reserve conference rooms, catering, A/V and related services.
• Coordinate travel arrangements and create expense reports.
• Assist with team activities, meetings, conferences, and events.
• Prepare business communications, memos, letters, and emails.

Skills

Calendar management

Meeting & event planning

Verbal communication

Written communication

Organizational skills

Problem solving

Education

High School Diploma / GED or equivalent

Associate's Degree

Tools

Microsoft Office Suite

Google Workspace

Zoom

Skype

Job description

Sr. Administrative Assistant (Administrative Support Assistant III) - Network Compliance Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team. In this role, you are a jack of all trades!

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last- minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

Basic Qualifications

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Preferred Qualifications

• Associates Degree
• 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• 3+ years of calendar management supporting multiple executives
• 1+ years of meeting and event planning experience
• Experience setting up video conference and Zoom/Skype technology for meeting user
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills

This role is designated as a hybrid position. You are expected to adhere to Capital One's hybrid policy regarding required on-site presence at your designated office location. Salary ranges (full-time) by location:

• Chicago, IL: $73,500 - $83,900 for Admin Support Assistant III
• McLean, VA: $80,900 - $92,300 for Admin Support Assistant III
• New York, NY: $88,200 - $100,700 for Admin Support Assistant III
• Richmond, VA: $73,500 - $83,900 for Admin Support Assistant III

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website.

Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level. This role is expected to accept applications for a minimum of 5 business days.

Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws.

Capital One promotes a drug-free workplace.

Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City's Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at [e-mail]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

For technical support or questions about Capital One's recruiting process, please send an email to [e-mail].

Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.

Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).

At Capital One, we're building a leading information-based technology company. Still founder-led by Chairman and Chief Executive Officer Richard Fairbank, Capital One is on a mission to help our customers succeed by bringing ingenuity, simplicity, and humanity to banking. We measure our efforts by the success our customers enjoy and the advocacy they exhibit.