Sr Administrative Assistant

Honeywell Aerospace; United States; Vor Ort; AUD 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

401(k) match

Flexible spending accounts

Health savings accounts

Employee assistance program

Educational assistance

Parental leave

Paid holidays

Paid time off

Zusammenfassung

Honeywell Aerospace is seeking an Executive Administrative Assistant to provide high-level administrative support to senior leadership. The role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include managing complex calendars, coordinating travel, preparing reports and meeting materials, and supporting budgeting and procurement activities.

Qualifikationen

• Bachelor's degree or equivalent experience.
• 5+ years of executive administrative support experience.
• Advanced proficiency in Microsoft Office Suite and SAP.
• Excellent organizational, time management and confidentiality skills.

Aufgaben

• Manage complex executive calendars, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, agendas, and meeting materials.
• Screen and prioritize communications with discretion and confidentiality.
• Coordinate executive meetings, leadership team events, and off-site activities.
• Assist with budgeting, procurement, and vendor coordination as required.
• Support special projects and process improvements.

Kenntnisse

Calendar management

Executive support

Communication

Discretion

Ausbildung

Bachelor's degree

Tools

SAP

Jobbeschreibung

Job Description

The Executive Administrative Assistant at Honeywell Aerospace provides high-level administrative support to executive leadership, ensuring efficient operations, effective communication, and seamless coordination of organizational priorities. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritize requests to ensure executives are focused on strategic initiatives.
• Prepare correspondence, reports, presentations, agendas, and meeting materials.
• Screen and prioritize incoming communications, responding or escalating as appropriate.
• Maintain confidentiality while handling sensitive business information.

Meeting & Event Coordination

• Organize and coordinate executive meetings, leadership team meetings, and off-site events.
• Prepare meeting agendas, track action items, and follow up on deliverables.
• Coordinate logistics for internal and external meetings, including conference rooms, technology, catering, and travel.

Travel & Expense Management

• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare and process expense reports in accordance with company policies.
• Manage travel-related changes and trouble-shoot issues as needed.

Administrative Operations

• Support special projects and strategic initiatives.
• Develop and improve administrative processes for increased efficiency.
• Assist with budgeting, procurement, and vendor coordination as required.
• Assist with site access permissions, I-9 administration

Qualifications

YOU MUST HAVE

• Must be a US Citizen due to contractual requirements
• Bachelor's degree or equivalent experience
• 5+ years of executive administrative support experience
• Advanced proficiency in Microsoft Office Suite, SAP business management tools
• Excellent organizational, time management, and multitasking skills
• Strong verbal and written communication skills
• Ability to exercise sound judgment and maintain strict confidentiality

WE VALUE

• Experience supporting C-level or Tier 2 level executives or senior leadership teams
• Experience with travel management, event planning, and project coordination
• Familiarity with collaboration and productivity tools such as Microsoft 365, SharePoint, AI productivity enhancing tools and project management platforms

About Us

Join a company that's reintroducing itself to the aviation community we've helped advance for more than a century. At Honeywell Aerospace (NASDAQ: HONA), we're launching as an independent, publicly traded aerospace and defense company built on a legacy of operational excellence and mission-focused execution.

Our new brand identity pairs that heritage with real momentum, as we build technology that helps pilots navigate with confidence, aircraft operate more efficiently, and operators stay ahead of change. With our systems on board 90% of the world's aircraft, your work here has reach that's rare to find anywhere else.

Focusing on our customers, investing in innovation, and building a culture of accountability and performance is how we're shaping what comes next.

Every horizon. Every mission. Every day.

Benefits

Beyond a performance-driven salary, you'll work alongside dedicated experts on technology that's advancing aviation. As a Honeywell Aerospace employee, you're eligible for a comprehensive benefits package that includes:

• Employer-subsidized medical, dental, vision and life insurance
• Short-term and long-term disability coverage
• 401(k) match, flexible spending accounts and health savings accounts
• Employee assistance program and educational assistance
• Parental leave and 12 paid holidays
• Paid time off for vacation, personal and sick time

Explore your benefits: https://honeywellaerospacebenefits.com/

The application period for the job is estimated to be 40 days from the job posting date; however, this may be shortened or extended depending on business needs and the availability of qualified candidates.