Sr. Administrative Assistant

avav; Pottstown (Montgomery County); On-site; USD 36,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401K with company matching

9/80 work schedule

Paid holiday shutdown

Job summary

AeroVironment is seeking a Senior Administrative Assistant to provide analytical, specialized, high-level administrative support to relieve executives and managers of complex tasks. The role entails daily administrative duties for a specialized function within the organization.

Responsibilities include scheduling meetings, documenting meetings, coordinating with project leads, handling purchase requisitions, preparing reports, and liaising across departments.

Qualifications

• Minimum of 5+ years’ experience in a fast-paced, hands-on office environment.
• High School diploma or GED Equivalent is required or equivalent combination of experience and education.
• Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines.
• Experience with Microsoft Word, Excel, PowerPoint, Outlook and Teams.

Responsibilities

• Scheduling meetings and coordinating meeting logistics and luncheons.
• Documenting technical meetings and follow up on action items and commitments.
• Work with project leads to ensure information and documentation transfer throughout project lifecycles.
• Preparing and tracking Purchase Requisitions.
• Contact company personnel at all levels to gather information and prepare reports while maintaining confidentiality.
• Coordinate activities between departments and outside parties.
• Work on semi-routine assignments with occasional deviations from standard practice.
• Assist diverse groups on projects as assigned by line managers.
• Plan company functions and appreciation activities.
• Oversee work of service/supply vendors.
• Escort visitors/contractors per Security policy.
• Handle special projects as assigned.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Education

High School diploma or GED

Job description

Worker Type

Regular

Job Description

Summary

The Sr. Administrative Assistant provides analytical and specialized and high-level administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization.

Position Responsibilities

• Scheduling meetings andcoordinatemeetinglogistics, including luncheons

• Documenting technical meetings and follow up on action items/commitments

• Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project

• Preparing and tracking Purchase Requisitions

• Contacts company personnel at all organizational levels to gather information and prepare reports, whilemaintainingconfidentiality

• Coordinates activities between departments and outside parties

• Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice

• Work with diversegroupof employees toassiston projects as assigned by line managers

• Planning company functions and appreciation activities

• Overseeing the work of service/supply vendors

• Escorting visitors/contractors through the building in compliance with Security policy

• Special projects as assigned

Basic Qualifications (Required Skills & Experience)

• Minimum of 5+ years’ experience in a fast-paced, hands-on, employee facing office environment. Manufacturing environment experience preferred.

• High School diploma or GED Equivalent isrequiredor equivalent combination of experience and education

• Experienced in researching,organizingand coordinating multiple clerical projects within tight deadlines

• Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Outlook, Teams).

• Previousexperience working in aerospace industry is desired

Other Qualifications & Desired Competencies

• Consistentlydemonstrateseffective communication skills – written and verbal

• Maintains a professional demeanor witha high levelof customer service

• Consistent indemonsound organization, prioritization, multi-taskingand planning skills while efficiently prioritizingworkload

• Skilled at follow-up/follow-through whilemaintainingprofessionalism

• Exhibits strong interpersonal skills and works well with alllevelof employees up to Senior Management

• Appliesacquiredjob skills and company policies and procedures to complete assigned tasks

• Consistently follows established procedures on routine work and typically requires instructions only on new assignments

• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties

• Displays strong initiative and drive toaccomplishgoals and meet company objectives

• Takes ownership and responsibility for current and past work products

• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company

• Focuses on teamwork and puts the success of the team above one's own interests

Physical Demands

• Ability to work in an office environment (Constant)

• Required to sit and stand forlong periods; talk, hear, and use hands and fingers tooperatea computer and telephone keyboard (Frequent)

• Uses hands and fingers to handle, control or feel objects (Frequent)

• Bending, crouching,kneelingand reaching to file andmaintainfiles (Frequently)

• Ability to lift and carry objects of varying sizes and shapes up to 25lbs(Occasionally)

Clearance Level

No Clearance

The salary range for this role is:

$26 - $40

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.

We also encourage you to review our company website at http://www.avinc.com to learn more about us.

About AV:

AV isn’t for everyone. We hire the curious, the relentless, the mission-obsessed. The best of the best.

We don’t just build defense technology—we redefine what’s possible. As the premier autonomous systems company in the U.S., AV delivers breakthrough capabilities across air, land, sea, space, and cyber. From AI-powered drones and loitering munitions to integrated autonomy and space resilience, our technologies shape the future of warfare and protect those who serve.

Founded by legendary innovator Dr. Paul MacCready, AV has spent over 50 years pushing the boundaries of what unmanned systems can do. Our heritage includes seven platforms in the Smithsonian—but we’re not building history, we’re building what’s next.

If you're ready to build technology that matters—with speed, scale, and purpose—there’s no better place to do it than AV.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data,sexual orientation, gender identity or other legally protected status.

ITAR

U.S. Citizenship required