Sr Administrative Assistant

Medline Industries, Inc. in; Chicago (IL); On-site; USD 40,000 - 58,000; Full time

Job summary

Medline Industries, LP in Chicago is seeking a Sr Administrative Assistant to provide executive support, manage calendars and travel, and prepare reports and presentations. You will collect and analyze data for leadership and maintain efficient filing and document control processes.

The role requires 4+ years of admin experience and strong MS Office skills, including Access, Excel and PowerPoint. A high school diploma is required, with a fast typing speed and professional communication abilities.

Qualifications

• High school diploma or equivalent.
• At least 4 years of administrative assistant experience.
• Proficient in Microsoft Access, Excel, PowerPoint and Word.
• Excellent typing speed (40+ wpm).

Responsibilities

• Perform assigned administrative activities in support of individual and team objectives.
• Facilitate communications between the senior leader and peers and between the leader and external parties such as media, customers, and the public.
• Schedule meetings and make travel arrangements. Exercise discretion and independent judgment in analyzing information requests and determining trends.
• Gather, compile, verify, and analyze information for the leader's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Organize, maintain and distribute files, reports and mail.
• Write/transcribe SOP's and other documents.
• Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
• Distribute weekly and monthly reports.
• Track and trend information as directed.
• Establish and maintain centralized locations for shared files.
• Maintain and update databases (e.g. complaints, discrepancies, etc.).

Skills

Microsoft Access

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Typing 40 wpm

Education

High school diploma

Tools

Project

Adobe Writer

Job description

Sr Administrative Assistant (Healthcare)

Job Summary

Provides administrative support to one or more senior leadership roles. Duties will include data entry, filing, calendar/travel management, document change control and assistance in daily office activities. Collect, compile and analyze data and information. Composes written descriptions and summaries of results.

Job Description

• Perform assigned administrative activities in support of individual and team objectives.
• Facilitate communications between the senior leader and peers and between the leader and external parties such as media, customers, and the public.
• Schedule meetings and make travel arrangements. Exercise discretion and independent judgment in analyzing information requests and determining trends.
• Gather, compile, verify, and analyze information for the leader's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Organize, maintain and distribute files, reports and mail.
• Write/transcribe SOP's and other documents.
• Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
• Distribute weekly and monthly reports.
• Track and trend information as directed.
• Establish and maintain centralized locations for shared files.
• Maintain and update databases (e.g. complaints, discrepancies, etc.).

Minimum Job Requirements

Education

• High school diploma or equivalent.

Work Experience

• At least 4 years of administrative assistant experience.

Knowledge / Skills / Abilities

• Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels).
• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
• Intermediate skill level in Project and Adobe Writer.
• Type 40+ wpm.

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position:

$28.75 - $41.75 Hourly

The actual salary will vary based on applicant's location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. For a more comprehensive list of our benefits.

We're dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.