Sr. Admin Assistant

Addison Group; Vernon Hills (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

A growing organization in the manufacturing sector is seeking a Senior Administrative Assistant to support its executive team. This role involves managing calendars, scheduling meetings, and handling confidential information, all while maintaining a professional demeanor. The ideal candidate has over 3 years of experience supporting senior leadership and is proficient in Microsoft Office. The position offers competitive pay and comprehensive benefits.

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k)

Qualifications

• 3+ years of experience supporting senior leadership (VP, C-Suite, or Director level).
• Strong proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate interviews.
• Handle last-minute travel changes and expense reports using Concur.
• Serve as point of contact for executives.

Skills

Microsoft Office Suite

Communication skills

Interpersonal skills

Adaptability

Job description

Job Title:

Senior Administrative Assistant

Location:

Vernon HIlls (100% onsite)

Industry:

Manufacturing / Biotechnology

Pay:

$30–34/hr (based on experience)

Benefits:

This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Our client is a growing organization within the manufacturing space, seeking a confident and resourceful Senior Administrative Assistant. This individual will support executive-level leaders and play a key role in ensuring daily operations run smoothly.

Job Description:

The Senior Administrative Assistant will provide high-level support to senior leadership, including a VP and CEO’s executive team. This role requires a proactive and adaptable professional who can handle confidential matters, manage shifting priorities, and communicate effectively with executive stakeholders.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate interviews.
• Handle last-minute travel changes and expense reports using Concur.
• Serve as point of contact for executives, providing updates and relaying information.
• Support with occasional office errands such as food pickups or small tasks.
• Assist with visitor/vendor check-ins and employee onboarding check-ins.
• Coordinate meeting logistics and ensure proper communication among attendees.
• Provide backup support to the Executive Assistant to the CEO as needed.

Qualifications:

• 3+ years of experience supporting senior leadership (VP, C-Suite, or Director level).
• Strong proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal skills with confidence to interact directly with executives.
• Highly adaptable, proactive, and comfortable handling both routine and last-minute requests.
• Able to manage sensitive information with discretion.
• Professional demeanor and ability to maintain composure under pressure.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.