Sr. Admin Assistant

Yale NewHaven Health; Bridgeport (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

Yale New Haven Health is seeking an Administrative Support professional at Bridgeport Hospital. The role involves providing broad-scale administrative support for a Vice President and the department, focusing on efficient calendar management, document preparation, and communication liaison. Candidates should possess 5-7 years of experience in administrative roles, with a preference for those with a degree or business coursework.

Excellent Microsoft Office skills, exceptional customer service, and strong communication abilities are essential for success in this role. Join us in providing quality patient-centered care.

Qualifications

• 5-7 years experience in an administrative support role or equivalent education.
• Excellent computer skills including Microsoft Office suite.
• Strong communication and customer service skills.

Responsibilities

• Provide administrative support to Vice President and department.
• Manage executive's calendar and prepare necessary documents.
• Liaise between executive and other team members.

Skills

Microsoft Office suite

Customer service

Communication skills

Interpersonal skills

Internet research

Education

High school diploma or GED

Associate's degree or business coursework

Job description

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

At Bridgeport Hospital, we are committed to providing quality medical care and treatment that is coordinated and centered on the patient's specific needs. We strive to achieve benchmarks as a Patient Centered Medical Home and provide health care in a setting where patients are at the center of their care team. All employees of Bridgeport Hospital are part of the patients care team and contribute to the team approach of promoting access, continuous, comprehensive care and work to provide quality improvement in the care provided to their patients.

This role provides administrative support to one or more individuals, one of whom is at the Vice President level. Works independently and efficiently to provide broad-scale, complex administrative and executive support for Vice President and the department.

EEO/AA/Disability/Veteran

Responsibilities

• 1. Responsibilities include, but are not limited to, phone coverage, travel arrangements, compiling and maintaining confidential data and departmental record-keeping and filing systems.
• 2. Proactively reviews the Executive's daily calendar, provides necessary materials and develops agendas as appropriate. Discusses and resolves calendar conflicts to assure an appropriate and efficient work schedule.
• 3. Responsible for preparation of correspondence (to include written and electronic) and necessary documents for action, mailing or distribution as required to both internal/external constituencies.
• 4. Develops relationships and serves as liaison between Executive and members from other Delivery Networks, Sr. Management team and the community.
• 5. Additional clerical functions covering a wide range of departmental operations.
• 6. Acts promptly to address concerns and triages requests and problems through the appropriate channels.
• 7. Assists in the coordination and implementation of special events, meetings and training.
• 8. 50% of time spent in relation to ownership of ongoing projects supporting the department and special projects as assigned.

Qualifications

EDUCATION

High school diploma or GED required. Associates degree and/or some business coursework at the college or technical level preferred.

EXPERIENCE

At least 5-7 years experience functioning in an administrative support role or a combination of experience and Bachelors' degree.

SPECIAL SKILLS

Excellent computer skills including Microsoft Office suite (especially Word, Excel, and PowerPoint), and well versed in Internet research and navigation. Exceptional customer service skills High level communication and interpersonal skills Ability to draft, and distribute high level communications to the department, delivery network, health system, and external entities.

YNHHS Requisition ID 185852