SR. Accounts Receivable & Cash Applications Specialist

UTEX Industries; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

UTEX Industries is seeking a SR Accounts Receivable Specialist to manage daily cash applications, collections, and reconciliations for US and Europe accounts. The role requires accuracy in posting, strong follow-through, and collaboration with AR Manager, Controller, and Customer Service.

The position supports USD and GBP activity, involves month-end processes, and demands excellent communication and problem-solving skills in a professional office environment.

Qualifications

• Five or more years of progressive accounts receivable experience, including collections and reconciliations.
• ERP experience; NetSuite preferred; ability to work with payment portals and electronic remittance.
• Excel proficiency including pivot tables and lookups for large data sets.
• Experience handling multi-state USD/GBP transactions and month-end deadlines.

Responsibilities

• Post and apply customer receipts accurately in NetSuite to the correct customer and invoices.
• Review bank activity, remittances, and payment notifications for various methods.
• Apply payments across multiple invoices and handle partial/overpayments.
• Resolve unapplied cash, deductions, and disputed balances with customers.
• Contact customers to collect balances and confirm payment commitments.
• Prepare AR aging summaries and reconciliation support for management.

Skills

Strong communication

Organizational skills

Problem solving

Attention to detail

Education

Associate degree in accounting or finance

Tools

NetSuite

Vertex

Excel

Job description

• Location 10810 Katy Freeway,Suite 10,Houston, TX, 77043,United States
• Employee Type FT Non-Exempt
• Required Degree 2 Year Degree

POSITION SUMMARY/OBJECTIVE:

Under the general direction of the AR Manager, the SR Accounts Receivable Specialist is responsible for managing daily cash applications, commercial collections, customer account reconciliations, and the month-end AR support. The position requires accurate payment posting,strongfollow-through,andtheabilitytoresolvecomplexaccountdiscrepancies whileworkingcloselywiththe ARManager,Controller, CustomerService,Sales,andcustomers.TherolesupportsassignedU.S.andEuropecustomer accounts, including USD and GBP activity, as directed.

ESSENTIAL FUNCTIONS

• Reviewauthorizedbankactivity,paymentnotifications,lockboxrecords,andcustomerremittancesforACH, wire, check, and other approved payment methods.
• PostandapplycustomerreceiptsaccuratelyinNetSuitetothecorrectcustomer,subsidiary,currency,and invoices; verify payment dates, amounts, references, and accounting periods.
• Applypaymentsacrossmultipleinvoicesandhandlepartialpayments,overpayments,prepayments,andon- account receipts according to approved procedures.
• Requestmissingremittancedetailspromptlyandresearchunidentifiedreceipts,shortpayments,deductions, duplicate payments, and unapplied cash.
• Contactcustomersbyphone,email,andapprovedcustomerportalstocollectbalancesandconfirmpayment commitments.
• Providestatements,invoicecopies,proofofdelivery,andothersupportingdocumentsneededtoresolve payment delays.
• Documentcollectionactivity,disputes,promisestopay,andfollow-uptasksinNetSuite;followuponmissed commitments promptly.
• Researchinvoicedisputes,POdiscrepancies,deductions,returns,andcreditmemoissueswithCustomer Service, Sales, and Accounting.
• Escalatepaymentrisks,disputedbalances,brokenpaymentcommitments,andaccountsrequiringcredithold review to the AR Manager.
• Reconcilecustomerbalances,payments,credits,deposits,andopeninvoices;resolveunmatchedtransactions and account discrepancies.
• PrepareARagingsummaryanddetailreportsforassignedsubsidiariesandcurrencies,separatingcurrent and past-due balances.
• P reparecashapplicationsummaries,unappliedcashschedules,collectionupdates,andaccountreconciliation support for the AR Manager and Controller.
• AssistwithreconciliationoftheARsubledgertothegeneralledger;investigatedifferenceswiththeController and document resolution.
• CoordinatewithCustomerServicetoconfirmcompletecustomerdocumentation,billingcontacts,invoice delivery information, and account records.
• AssisttheARManagerwithcreditreferenceverificationandgatherdocumentsforcredit reviews.
• Enterapprovedterms,creditlimits,andaccountsettingsonlywhendelegatedbytheARManagerand supported by documented approval.
• ReceivetaxexemptioncertificatesfromCustomerService,entercertificateinformationintoVertex,maintain supporting records, and esc
• Serveasaresourceforcomplexcashapplications,collection,andaccountreconciliation issues.
• Identifyrecurringcausesofpostingdelays,disputes,andunappliedcash;recommendpracticalprocess improvements.
• HelpmaintainproceduresandtraindesignatedbackupstaffonapprovedARworkflowsanddocumentation standards.
• Provideclearupdatesonportfolioperformance,collectionpriorities,unresolvedissues,andworkload risks.
• Routecreditdecisions,creditholdreleases,refunds,write-offs,andnonstandardtermsthroughtheapplicable approval process.

REQUIREDEDUCATIONAND EXPERIENCE:

• Fiveormoreyearsofprogressiveaccountsreceivableexperience,includingcommercialcollections,cash application, and account reconciliation.
• StrongERPexperience;NetSuiteexperiencepreferred.Abilitytoworkwithcustomerpaymentportalsand electronic remittance records.
• ProficiencyinExcel,includingpivottables,lookupfunctions,andreconciliationoflargedata sets.
• Experiencehandlinghigh-volumepayments,multipleinvoices,deductions,unappliedcash,andmonth-end deadlines.
• Strongwrittenandverbalcommunication,customerservice,organization,andindependentproblem-solving skills.
• Associatedegreeinaccounting,finance,orarelatedfieldpreferred;equivalentrelevantexperience considered.
• Experiencewith multi-state,USD/GBPtransactions,manufacturingorindustrialcustomers,andVertextax exemption records preferred.

WORK ENVIRONMENT

Thisjobisoperatedinaprofessionalofficeenvironment.Thisroleroutinelyusesstandard office

equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

• Ability to lift/push/pull up to 15 lbs.

POSITIONTYPE/EXPECTEDHOURSOF WORK

• Thisisafull-timeposition,andthehoursofworkanddaysareMondaythroughFriday.
• Occasionaleveningand weekend work may be required as job duties demand.

EEO STATEMENT

Utex Industries is an equal employment opportunity employer and shall make all employment-related decisions withoutregard torace, color, nationalorigin, ancestry, religion, creed, age, sex, sexualorientation, maritalstatus, militaryorveteranstatus,and/oranyotherstatusorconditionprotectedbyapplicablefederal,state,orlocal law.

OTHER DUTIES

This job description is not designed to cover or maintain a comprehensive list of activities, duties or responsibilities that are required for this job. Other duties and responsibilities may be assigned and/or changed at any time.