Sr. Accounting Specialist

Cowboy Space Corporation; San Carlos (CA); On-site; USD 83,000 - 91,000; Full time

Benefits offered by this job

Equity

Medical, dental, and vision insurance

401(k) retirement savings plan

Paid time off

10 paid holidays per calendar year

Paid parental leave

Relocation assistance if applicable

Job summary

Cowboy Space Corp. in California is building the financial backbone to scale a space-based infrastructure business.

We’re seeking a Senior Accounting Specialist to manage high-volume accounts payable, ensure timely vendor payments, and uphold strong internal controls. You will partner with purchasing, receiving, and engineering teams to optimize processes, perform 2-way/3-way matching, and support month-end closes as we grow in orbit and on Earth.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years accounting in a high-volume AP environment.
• Experience using Ramp for AP and vendor payments.
• Experience with POs, procure-to-pay workflows, and three-way matching.
• Ability to process hundreds of invoices per month with high accuracy.
• Experience with inventory accounting and high-volume purchasing.
• Advanced Excel skills: PivotTables, XLOOKUP.
• Experience with ERP systems (QuickBooks Online, NetSuite, Oracle, SAP).
• Detail-oriented with deadlines; strong cross-functional communication.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Perform two-way and three-way matching of invoices, POs, and receiving documents.
• Review invoices for proper coding, approvals, and supporting documentation.
• Investigate and resolve invoice discrepancies, pricing variances, quantity differences, and unmatched transactions.
• Coordinate with vendors and internal departments to resolve payment and PO-related issues.
• Monitor AP aging and ensure timely payment of invoices in accordance with payment terms.
• Process employee expense reimbursements and corporate credit card transactions, as applicable.
• Maintain vendor master records and ensure accurate vendor information.
• Prepare and process weekly payment runs, including ACH, wire transfers, and check payments.
• Support month-end and year-end closing activities by reconciling AP balances and accruals.
• Assist with 1099 reporting, sales tax and property tax filing and year-end vendor tax compliance.
• Maintain organized electronic and physical AP records for audit support.
• Respond to vendor inquiries professionally and resolve payment issues promptly.
• Recommend and implement process improvements to increase efficiency and strengthen internal controls.
• Ensure compliance with company policies, accounting standards

Skills

High-volume AP

Accounts payable

Vendor management

Three-way matching

Excel PivotTables

VLOOKUP/XLOOKUP

ERP systems

Internal controls

Cross-functional partner

Education

Bachelor's degree in Accounting/Finance

Tools

Ramp for AP

QuickBooks Online

NetSuite

Oracle

SAP

Job description

Cowboy Space Corp. is building the infrastructure to power and connect the orbital economy. Our satellites operate in Low Earth Orbit to collect sunlight and enable a new class of capabilities—from powering on-orbit compute, to transmitting energy via infrared lasers (space-to-earth and space-to-space), powering on-orbit compute to delivering secure, high-bandwidth optical data. By rethinking how energy and data are generated and distributed in space, we’re unlocking entirely new ways to operate both in orbit and on Earth.

Founded in 2024 by Baiju Bhatt (co-founder of Robinhood), Cowboy Space Corp. is backed by leading investors and built by a team from top aerospace and defense organizations. We’re moving quickly to solve complex technical challenges and build a new category of space infrastructure.

The Role

We are looking for a Senior Accounting Specialist to help build and scale the financial operations that support our engineering and supply chain teams. You are responsible for managing high-volume accounts payable operations, ensuring accurate and timely processing of vendor invoices while maintaining strong internal controls and compliance with company policies. This role works closely with purchasing, receiving, and business partners to resolve invoice discrepancies and help establish scalable systems as we rapidly grow.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Perform two-way and three-way matching of invoices, purchase orders (POs), and receiving documents.
• Review invoices for proper coding, approvals, and supporting documentation.
• Investigate and resolve invoice discrepancies, pricing variances, quantity differences, and unmatched transactions.
• Coordinate with vendors and internal departments to resolve payment and PO-related issues.
• Monitor AP aging and ensure timely payment of invoices in accordance with payment terms.
• Process employee expense reimbursements and corporate credit card transactions, as applicable.
• Maintain vendor master records and ensure accurate vendor information.
• Prepare and process weekly payment runs, including ACH, wire transfers, and check payments.
• Support month-end and year-end closing activities by reconciling AP balances and accruals.
• Assist with 1099 reporting, sales tax and property tax filing and year-end vendor tax compliance.
• Maintain organized electronic and physical AP records for audit support.
• Respond to vendor inquiries professionally and resolve payment issues promptly.
• Recommend and implement process improvements to increase efficiency and strengthen internal controls.
• Ensure compliance with company policies, accounting standards

Basic Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 5+ years of accounting experience in a high-volume environment with significant exposure to accounts payable.
• Experience using Ramp for Accounts Payable, invoice processing, expense management, corporate card administration, and vendor payments
• Experience working with purchase orders (POs), procure-to-pay (P2P) workflows, and three-way matching.
• Experience processing hundreds of invoices per month while maintaining a high level of accuracy.
• Experience with inventory accounting and high-volume purchasing environments.
• Advanced Microsoft Excel skills, including PivotTables, Vlookup/Xlookup, and data analysis
• Experience with ERP systems such as Quickbooks online, NetSuite, Oracle, SAP, or similar.
• Exceptional attention to detail and ability to meet deadlines in a fast paced environment.
• Excellent communication skills with the ability to partner cross-functionally.

Preferred Qualifications

• Experience in manufacturing, aerospace, hardware, or other inventory-intensive industries.
• Experience supporting engineering or production organizations.
• Knowledge of inventory costing, manufacturing operations, and inventory controls.
• Experience with ERP implementations or finance systems optimization.
• Familiarity with SOX controls and audit support.
• Experience building scalable AP processes in a high-growth startup environment.

Compensation And Benefits

The salary range for this position is $83,000 - $91,000 annually. The actual base salary offered will depend on factors such as job-related skills, experience, qualifications, and internal equity.

• Equity in Cowboy Space Corp.
• Employees and their eligible dependents may enroll in medical, dental, and vision insurance
• 401(k) retirement savings plan
• Paid time off
• 10 paid holidays per calendar year
• Paid parental leave
• Relocation assistance if applicable

ITAR Requirements

• Export Control Requirement: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), applicants must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about ITAR here.

Disclaimer

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at Cowboy Space Corp.’s discretion.

Cowboy Space Corp. is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. Cowboy Space Corp. is committed to complying with all applicable laws prohibiting discrimination based based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions relating to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state, local laws.