Sr. Accounting Assistant

University of Miami; United States; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Job summary

The University of Miami/UHealth Department of OBGYN has an exciting opportunity for a full-time Sr. Accounting Assistant to join our team in Miami, FL.

The role applies accounting principles to analyze financial information and prepares accurate reports to ensure proper controls. As a key member, you will mentor junior staff, support department financial and grant reporting, and assist in closing processes.

Qualifications

• High School diploma or equivalent is required.
• At least 3 years of relevant accounting experience.
• Strong knowledge of GAAP and budgeting controls.
• Ability to prepare and analyze financial records.
• Experience with journal entries and monthly close processes.
• Familiarity with Workday is a plus.

Responsibilities

• Manage the creation and maintenance of accounts and related issues.
• Process disbursements, voucher remittances, and standard ledger entries.
• Verify entries and reconcile discrepancies.
• Provide backup support for other accounting functions.
• Assist in preparing gift and grant reports to ensure compliance.
• Prepare and post journal entries for closing processes.
• Conduct variance analysis and support budgeting and forecasting.

Skills

Accounting knowledge

Budget management

Financial analysis

Education

High School diploma or equivalent

Tools

Workday

Job description

The University of Miami/UHealth Department of OBGYN has an exciting opportunity for a full-time Sr. Accounting Assistant (H) to work in Miami, FL. The Sr. Accounting Assistant (H) applies accounting principles and procedures to analyze financial information and prepares accurate reports and statements to ensure appropriate accounting control procedures in the assigned division(s). Furthermore, the Senior Accounting Assistant (H) acts as mentor to junior staff members to develop talent and ensure compliance with applicable regulations.

CORE JOB FUNCTIONS

• Manages the creation of accounts, account attributes, account changes, and all other related account issues.
• Works with other departments to ensure that all deficit accounts are addressed and cleared.
• Assists the departments with questions or problems regarding applicable systems.
• Handles routine transactions, such as disbursements, voucher remittances, and preparation of standard ledger entries.
• Verifies accounting entries for financial processing and reconciles report discrepancies and problems.
• Provides backup support for other accounting functions.
• Audits reports for conformity with internal policy and makes appropriate corrections.
• Performs data entry into a tracking or reporting system utilizing spreadsheet, database, or software applications.
• Supports the completion of filing requirements mandated by outside governmental agencies.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

• Support Department with financial clinical and research related assignments.
• Petty Cash management including department disbursement, tracking and reconciliation.
• Travel Card reconciliation as assigned.
• Workday entry of costing allocations and payroll accounting adjustments as instructed.
• Support in preparing gift and grant reports, ensuring compliance with funding guidelines.
• Prepare and enter journal entries for monthly, quarterly, and annual closing processes.
• Assist in generating basic accounting and finance reports as required.
• Perform account reconciliations to ensure accuracy in financial data.
• Conduct variance analysis to identify and explain budget vs. actual differences.
• Assist in projecting expenses over designated periods to support financial planning.
• Create requisitions for departmental purchases and manage the approval process.
• Process invoices for payment, ensuring timely and accurate vendor payments.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• High School diploma or equivalent
• Minimum 3 years of relevant experience
• Knowledge of generally accepted accounting procedures and principles.
• Knowledge of budget control methods, policies, and procedures.
• Ability to prepare financial and accounting records.
• Ability to analyze, consolidate, and interpret accounting data.
• Ability to compile, organize, interpret, and communicate accounting data and results concisely.
• Ability to manage a budget and work within the constraints of that budget.
• Any relevant education, certifications and/or work experience may be considered.

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Benefits

• The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.

Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.