SQF Practitioner Assistant

Haliburton International; Ontario (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Haliburton International is seeking an SQF Assistant to support our food safety and quality program. You will maintain supplier records and controlled documents, perform GMP inspections, track corrective actions, and assist with SQF audits and staff training.

The ideal candidate has a background in quality assurance or food safety, strong organizational skills, and familiarity with GMPs. This role involves collaborating across departments in a fast-paced manufacturing environment.

Qualifications

• Previous experience in quality assurance, food safety, document control, or a related role.
• Familiarity with GMPs and food manufacturing practices.
• Strong organization and document-management skills, with careful attention to detail.
• Clear communication skills and the ability to work with employees across different departments.
• Comfortable following up on incomplete records
• Basic computer skills, including email, spreadsheets, and document management.

Responsibilities

• Maintain the approved supplier program, including collecting and reviewing supplier questionnaires, specifications, certificates, audit documents, and other required records.
• Track supplier approvals and document expiration dates, follow up on missing information, and keep the approved supplier list current.
• Control quality and food safety documents, including procedures, work instructions, forms, specifications, and records.
• Ensure current documents are available to employees and obsolete versions are removed from use.
• Organize and maintain records so they are complete, legible, current, and easy to retrieve for audits.
• Conduct routine GMP inspections of production areas and document observations, corrective actions, and follow-up.
• Help communicate GMP and food safety expectations to employees and support staff training and training records.
• Assist with SQF activities, including audit preparation, internal inspections, corrective-action tracking, and maintaining supporting records.
• Follow up with departments to help ensure corrective actions are completed on time and documented.
• Escalate food safety, quality, supplier, or compliance concerns the Quality Manager or SQF Practitioner.
• Perform other quality and food safety duties as assigned.

Skills

Quality assurance

GMP awareness

Documentation management

Interdepartmental communication

Education

Quality assurance/food safety related education

Job description

Summary

The SQF Assistant supports the company’s food safety and quality program by maintaining approved supplier records and controlled documents, conducting GMP inspections, tracking corrective actions, and helping with SQF staff training and audit preparation. The ideal candidate has a background in quality assurance or food safety, strong organizational skills, and familiarity with GMPs.

Essential Duties & Job Responsibilities

• Maintain the approved supplier program, including collecting and reviewing supplier questionnaires, specifications, certificates, audit documents, and other required records.
• Track supplier approvals and document expiration dates, follow up on missing information, and keep the approved supplier list current.
• Control quality and food safety documents, including procedures, work instructions, forms, specifications, and records.
• Ensure current documents are available to employees and obsolete versions are removed from use.
• Organize and maintain records so they are complete, legible, current, and easy to retrieve for audits.
• Conduct routine GMP inspections of production areas and document observations, corrective actions, and follow-up.
• Help communicate GMP and food safety expectations to employees and support staff training and training records.
• Assist with SQF activities, including audit preparation, internal inspections, corrective-action tracking, and maintaining supporting records.
• Follow up with departments to help ensure corrective actions are completed on time and documented.
• Escalate food safety, quality, supplier, or compliance concerns the Quality Manager or SQF Practitioner.
• Perform other quality and food safety duties as assigned.

Minimum Qualification Requirements

Education & Experience

• Previous experience in quality assurance, food safety, document control, or a related role.
• Familiarity with GMPs and food manufacturing practices.
• Strong organization and document-management skills, with careful attention to detail.
• Clear communication skills and the ability to work with employees across different departments.
• Comfortable following up on incomplete records
• Basic computer skills, including email, spreadsheets, and document management.

Other Information & Requirements

Travel Requirements

None

Physical Demands/work environment

Ability to sit for extended periods of time at a computer workstation; use hands and motor skills on a frequent basis for functions such as keyboard data entry input; clear vision to read and interpret documents, reports, and information on a computer screen, etc. Ability to stand and walk for long periods of time and occasionally required to climb or balance; and stoop, kneel, crouch or crawl. Ability to work in a fast-paced manufacturing environment and withstand strong odors from the foods being processed.

Pre-Employment

Applicants must successfully pass a pre-employment background check and drug screen as a condition of any employment offer to ensure compliance with Drug Free Workplace policies

Haliburton proudly supports diversity in the workplace and is an Equal Opportunity Employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state or local law.