Sponsorship Sales & Partnerships Coordinator

Kentucky Derby Festival; Louisville (KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

The Kentucky Derby Festival is seeking a detail-oriented Sponsorship Sales Coordinator to support the Corporate Sponsorship & Partnership Program. You will assist with proposals, presentations, sponsor communications, and logistics to ensure superb partner experiences.

This full-time role requires organization, teamwork, and the ability to manage multiple priorities in a fast-paced environment, with occasional evenings or weekends during Festival season.

Qualifications

• Bachelor's degree or equivalent work experience.
• 1-3 years of experience in sales support, event management, customer service, marketing, fundraising, hospitality, or a related field.
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Experience supporting corporate partnerships, sponsorships, fundraising, special events or event logistics preferred.
• Experience working with CRM systems and other business applications preferred.
• Ability to work occasional evenings and weekends during Festival season.

Responsibilities

• Coordinate fulfillment of sponsorship benefits across Festival events.
• Track sponsorship deliverables and ensure contractual obligations are fulfilled accurately and on time.
• Support Sponsorship Sales Managers in servicing existing sponsors and prospects, including preparing proposals, presentations, agreements, recap reports, and meeting materials.
• Maintain sponsor records, agreements, contact information, account notes, and activity tracking within internal systems.
• Manage sponsor tickets, credentials, parking passes, hospitality materials, signage, and event access.
• Coordinate collection of logos, advertisements, artwork, and promotional materials from sponsors.
• Assist with planning and execution of sponsor activations, event setup, execution, breakdown, and event-day needs.
• Serve as a sponsor resource during Festival events and collaborate with internal departments to ensure sponsor needs are communicated and fulfilled.
• Research prospective sponsors and assist with lead generation efforts.
• Assist with invoice tracking and sponsorship documentation.
• Support the Sponsorship Sales Team with administrative projects, special assignments and other duties as needed.

Skills

Microsoft Office

CRM systems

Communication skills

Event coordination

Sales support

Education

Bachelor's degree or equivalent

Tools

Adobe Creative Suite

Canva

Job description

The Kentucky Derby Festival is seeking a detail-oriented Sponsorship Sales Coordinator to support the Corporate Sponsorship & Partnership Program. You will assist with proposals, presentations, sponsor communications, and logistics to ensure superb partner experiences.

This full-time role requires organization, teamwork, and the ability to manage multiple priorities in a fast-paced environment, with occasional evenings or weekends during Festival season.