Sponsored Research Business Analyst - Crop Sciences

University of Illinois Urbana-Champaign; Urbana (IL); Sur place; USD 80 000 - 110 000; Plein temps

Résumé du poste

University of Illinois Urbana-Champaign is seeking an experienced Award Management professional to support funded research programs across pre-award and post-award phases. You will collaborate with faculty and principal investigators to manage budgets, forecasts, and accounts, ensuring compliance with sponsor and university guidelines.

In this role you will liaise with SPA Award Management, assist with grant setup, budgeting, subaward billing, and project closeouts, and help ensure timely,

Responsabilités

• Collaborate with faculty on management of funded research projects and accounts, including preparation of financial forecasts.
• Consult on management of personnel budgets, and expenditures through review and approval of proposed appointments and redistributing appointments.
• Prepare statements and reports for faculty and principal investigators.
• Serve as a liaison to SPA Award Management and assist with grant account setup, budgeting, subaward billing, billing and closeout activities.
• Ensure that completed projects are closed timely and in accordance with award terms.
• Review accounts for integrity, accuracy and allowability of transactions per budgets and sponsor guidelines.
• Assist with labor redistributions and journal vouchers to allocate expenses to proper funds.
• Assist PIs with expenditure confirmations for sponsored and Federal Hatch projects to obtain certifications.
• Prepare budget requests to SPA to establish explosion funds for co-PIs on sponsored projects.
• Request anticipation funds for awarded projects and no-cost extensions or budget revisions as needed.
• Work with department personnel to ensure funded project accounts are established in a timely manner.

Description du poste

Duties and Responsibilities Award Management:

• Collaborate with faculty and principal investigators on the management of their funded research projects, programs and accounts including preparation of financial forecasts, as necessary.
• Consult on the management of personnel budgets, and expenditures through review and approval of proposed appointments, in the appointment application, and redistributing appointments of principal investigators and research staff in reply to changes in research effort.
• Prepare statements and reports as requested by faculty and principal investigators.
• Serve as a liaison to SPA Award Management and assist with grant account set up, management, budgeting, subaward billing, billing and close out activities, as necessary.
• Ensure that completed projects are closed in a timely manner and in accordance with the terms of the award.
• Complete regular review of accounts to ensure integrity, accuracy and allowability of transactions in accordance with project budgets, agreement terms, and University, Federal and sponsor guidelines.
• Take appropriate action to move unallowable or questionable charges to an appropriate funding source, including complex corrections and adjustments to sponsor projects.
• Process and approve labor redistributions and journal vouchers necessary to allocate expenses to proper funds.
• Assist principal investigators with the semi-annual expenditure confirmation process for sponsored projects and Federal Hatch projects to obtain certifications in a timely manner.
• Prepare budget requests to SPA to establish explosion funds for co-principal investigators on sponsored projects.
• Request anticipation funds for awarded sponsored projects and make requests to use expired funds in anticipation of continuation of funding.
• Work with department personnel to request no cost extensions, budget revisions, and other questions that may arise regarding sponsored program activity.

Pre-Award:

• Provide assistance and guidance to faculty and principal investigators in the preparation and submission of proposals to various federal and non-federal sponsors.
• This includes reviewing the sponsor guidelines and regulations as well as University policies and procedures ensuring all requirements are met prior to submission to systems such as: Fastlane, Research.gov , Grants.gov , NIH Assist and other systems.
• Preparation of the overall proposal Prepackage includes budget and budget justification, uploading documents, collecting sub-award documentation from partnering institutions and entities, reviewing, and making recommendations for changes in the proposals to meet sponsor guidelines.
• Serve as a liaison to the Sponsored Programs Administration Office (SPA).
• This includes proposal submission and grant/contract negotiations as necessary, making independent decisions related to the submission process and any necessary changes to ensure a successful submission.
• Make recommendations for changes to the Principal Investigators based on the review from SPA of submitted proposals.
• Assist with grant/contract negotiations, as necessary.
• Follow up pending agreements and work with SPA to ensure they are finalized, and funded project accounts are established in a timely manner in assistance of research efforts.

Operations and General Financial Activities:

• Assist FACT sheet creation at the end of the fiscal year tracking accrual, deferral, and/or inventory adjustments to self-supporting funds.
• Review and approve departmental procurement requests (requisitions, purchase orders, standing orders, P-cards, iBuy, etc.) up to $50,000.
• Review and approve departmental awards and scholarships presented to outstanding undergraduate and graduate students using the DAWS system.
• Review and approve departmental travel reimbursements, t-card transactions, travel advances, and vendor payments using the Chrome River system.