Sponsored Projects Coordinator

Geisinger; Pennsylvania; Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Healthcare benefits from day one

Vision and dental coverage

Domestic partner benefits

Job summary

Geisinger is seeking a detail-oriented administrator to support the Office of Sponsored Projects during pre-award pursuits and post-award management of awarded funding. This role involves coordinating forms, tracking items, and maintaining records across multiple systems.

You will develop educational materials and collaborate with investigators, project managers, and cross-functional teams to optimize administrative workflows.

Qualifications

• Bachelor's Degree required.

Responsibilities

• Prepares requests for Workday work tags to support accounting, monitoring, and information needs.
• Facilitates pre-award and post-award processes and approvals (transmittal forms, cost transfers, subaward invoicing, award requests).
• Creates and maintains negotiation and award records in databases.
• Develops educational materials related to pre-award and post-award operations for investigators and staff.
• Coordinates weekly lists of high-priority items for research leadership and tracks completion.

Education

Bachelor's Degree

Job description

Job Summary

Supports the Office of Sponsored Projects Pre-Award and Post-Award teams, principal investigators, project supporting staff, and other internal customers with processes and administrative tasks related to the pre-award pursuit of funding opportunities and the post-award management of awarded restricted external funding, which includes grant and grant-like funding mechanisms.

Job Duties

• Prepares detailed requests for the establishment and modification of Workday work tags for accounting, monitoring, and informational purposes.
• Facilitates internal pre-award and post-award processes and approvals, such as transmittal forms, cost transfer forms, subaward invoicing, and award request forms.
• Creates and maintains negotiation and award records in applicable databases.
• Assists with the development, presentation, and implementation of educational materials related to pre-award and post-award operations for principal investigators, project managers, and project teams.
• Coordinates weekly lists of high priority outstanding items to be communicated to research leadership and tracks them for completion.
• Updates and edits OSP SharePoint content and other supporting processes and documentation.
• Develops and implements best practices related to the administrative components of pre-award and post-award processes.
• Maintains active partnerships with the Office of Research Compliance, IRB Operations, Research Finance, Insurance Risk Services Corporate Office, Investigator Initiated Research Operations, Research Contracts, and the Office of Clinical Research Operations.
• Prepares internal metric reports for research leadership.

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job.

Position Details

• Education: Bachelor's Degree (Required)
• Experience: Minimum of 1 year-Related work experience (Required)
• Certification(s) and License(s):

Our Purpose & Values

• Everything we do is about caring for our patients, our members, our students, our Geisinger family and our communities.
• KINDNESS: We strive to treat everyone as we would hope to be treated ourselves.
• EXCELLENCE: We treasure colleagues who humbly strive for excellence.
• LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow.
• INNOVATION: We constantly seek new and better ways to care for our patients, our members, our community, and the nation.
• SAFETY: We provide a safe environment for our patients and members and the Geisinger family.

We offer healthcare benefits for full time and part time positions from day one, including vision, dental and domestic partners.

Perhaps just as important, we encourage an atmosphere of collaboration, cooperation and collegiality.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Geisinger is committed to making better health easier for the more than 1 million people it serves. Founded more than 100 years ago by Abigail Geisinger, the system now includes nine hospital campuses, a 550,000-member health plan, two research centers and the Geisinger Commonwealth School of Medicine. With nearly 24,000 employees and more than 1,600 employed physicians, Geisinger boosts its hometown economies in Pennsylvania by billions of dollars annually.

We offer healthcare benefits for full time and part time positions from day one, including vision, dental and benefits for domestic partners.

* Does not qualify for J-1 waiver. We are an affirmatively action, equal opportunity employer. Women and Minorities are Encouraged to Apply. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or their protected veteran status.

For more information, visit www.geisinger.org, or connect with us on Facebook, Instagram, LinkedIn and Twitter.