Sponsored Projects Administrator, Associate

Boise State University; Boise (ID); On-site; USD 50,000 - 53,000; Full time

Benefits offered by this job

Paid holidays

Vacation days

Retirement plan (PERSI/ORP)

Health insurance

Tuition fee waiver

Job summary

Boise State University seeks an entry-level Sponsored Projects Administrator, Associate to lead financial oversight of externally funded projects and support principal investigators and college staff.

You will work under supervision to manage budgets, prepare reports, and ensure compliance with federal and university policies while developing expertise in research administration. This role offers growth within the Office of Sponsored Programs.

Qualifications

• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet sponsor deadlines.
• Attention to detail in reviewing documents.
• Ability to manage basic to moderate awards.

Responsibilities

• Provide fiscal management for sponsored projects and collaborate with faculty and staff.
• Communicate with sponsor agency contacts and assist audits and inquiries.
• Create and submit fiscal reports, invoices, and draws.
• Analyze costs for compliance with cost principles and reconcile ledgers with budgets.
• Review award terms and conditions and expenditures for compliance.
• Train and consult with staff on research administration policies.

Education

Bachelor’s Degree or equivalent

Job description

Job Summary/Basic Function:

Provide leadership, fiscal oversight, and sponsored project administration services for principal investigators and departmental and college staff who have externally-funded projects.

Level Scope:

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self-development. Requires theoretical knowledge through specific education and training. Typically hold a Bachelor’s Degree or equivalent relevant professional experience.

Essential Functions:

95% of the time the Sponsored Projects Administrator, Associate must:

• Provide fiscal management services to faculty and staff and collaborate with key personnel to ensure comprehensive oversight of basic to moderately complex sponsored projects.
• Communicate with sponsor agency contacts.
• In coordination with the audit lead, support agency audits, desk reviews, and financial inquiries.
• Create and submit fiscal reports, invoices, and draws as required by the sponsoring agency.
• Analyze costs for compliance with federal cost principles and reconcile the University’s financial ledger with sponsored project budgets and expenditures.
• Review and understand basic to moderate award terms and conditions, including cost sharing requirements; review and analyze expenditures for compliance.
• Follow up with the principal investigator/department and/or college personnel to gain additional information and documentation as needed.
• Collaboratively work with stakeholders to identify areas needing improvement and present possible solutions.
• With support, advise in the application of federal, state, award, and university policies to award management.
• Direct principal investigators in responding to sponsor inquiries such as; spending, progress, or verifications.
• Assist the OSP Post-Award Coordinator in managing the Post-Award email inbox by assigning emails to team members as appropriate.
• Conduct review of cost transfers and other journal entries for adherence to all applicable regulations and requirements.
• Participate in professional development opportunities to monitor and apply changing compliance requirements.
• Solicit guidance from senior and principal OSP Sponsored Projects Administrators, OSP Functional Supervisors, Business Operations Manager, Post-Award Deputy Assistant Director, and Assistant Director, Post-Award as needed to ensure the appropriate interpretation of regulations.
• Train and consult with OSP, departmental, and college support staff in matters of research administration.
• Assist in disseminating information to principal investigators and OSP, department, and college support staff regarding changes to sponsor policies and procedures.

5% of the time theSponsored Projects Administrator, Associate must:

• Perform other duties as assigned.

Knowledge, Skills, Abilities:

• Strong written and verbal communication skills.
• Ability to efficiently and timely manage many competing priorities and time-sensitive projects, including the ability to satisfy sponsor deadlines.
• Superior attention to detail when reviewing documents.
• Ability to manage basic to moderate awards.
• Ability to work collaboratively to resolve issues.
• Excellent and timely customer service to faculty members, administrators and staff.
• Ability to represent the interests of the research enterprise to internal and external customers, including the ability to understand and explain Federal and State statutes, regulations, policies, and procedures.
• Ability to think independently and make qualified judgments.
• Knowledge of generally accepted accounting principles and familiarity with accounting systems.
• Ability to read and understand contract language relative to fiscal administration of sponsored projects.
• Ability to interpret and apply federal, state and University regulations with support from supervisor.
• Excellent analytical and problem-solving skills.

Minimum Qualifications:

Bachelor’s Degree or equivalent professional experience.

Preferred Qualifications:

Two years of professional experience in higher education or research administration.

Salary and Benefits:

Salary range is$50,065.60 to $53,000 annually and is commensurate with experience.Boise State University provides a best-in-class

• 12paid holidaysAND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24annual paid vacation daysfor full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to yourORP retirement fund(Professional and Faculty employees)
• 11.96% University contribution to yourPERSI retirement fund(Classified employees)
• Excellent medical, dental and otherhealth-related insurancecoverages
• Tuition fee waiverbenefits for employees, spouses and their dependents
• See ourfull benefits pagefor more information!

Required Application Materials:

Cover Letter, Resume and Three References.

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/